Committee of the Whole Agenda

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Council Chambers - Hybrid
60 Snyder's Road West
Baden, Ontario
N3A 1A1

This meeting will be held in-person and electronically in accordance with Section 238 (3.3) of the Municipal Act, 2001. Please subscribe to the Township of Wilmot You Tube Channel to watch the live stream or view after the meeting.

Delegations must register with the Legislative Services Division. The only matters being discussed at this meeting will be those on the Agenda.

1.
CALL TO ORDER

  
  • RECOMMENDATION

    THAT the Committee of the Whole on May 4, 2026 be called to order at 6:00 p.m.

2.
CLOSED SESSION

  

3.
TERRITORIAL LAND ACKNOWLEDGEMENT

  

S Martin will read the Territorial Land Acknowledgement.

4.
ADDITIONS TO THE AGENDA

  

5.
ADOPTION OF THE AGENDA

  
  • RECOMMENDATION

    THAT the Agenda as presented for May 4, 2026 be adopted.

6.
DISCLOSURE OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

  

Members of Council and members of the Township’s local boards are required to file a written statement when they have a conflict of interest. If a conflict is declared, please review the Policies and Rules for Council  and complete the Disclosure of Pecuniary Interest Form.

7.
MINUTES OF PREVIOUS MEETING

  

8.
PRESENTATIONS

  

9.
DELEGATIONS

  

Pursuant to Council’s Procedural By-law, delegations are permitted to address Council for a maximum of seven (7) minutes. General Interest Delegations are included below. Only three General Interest Delegations are permitted at each Regular Council Meeting. General Interest Delegations must register by 12:00 p.m. on the Monday prior to the Council meeting date. Specific Interest Delegations are only permitted to discuss matters listed on the Council agenda as staff reports, informal and formal public meetings, notice's of motion, and by-laws. All Specific Interest Delegations where possible are encouraged to register prior to the start of the meeting. For Specific Interest Delegates who are attending in-person, registration is permitted up to the start of the meeting. Specific Interest Delegates who are interested in attending virtually must register by 12:00 p.m. on May 4, 2026, in order to participate electronically.

10.
CORRESPONDENCE

  

11.
CONSENT AGENDA

  
  • RECOMMENDATION

    THAT Consent Agenda Items 11.1, 11.2, 11.3, 11.4, 11.5, 11.6 be approved.

11.1
Community Grants Program – Approval of 2026 Recipients - CS-2026-09

This item has attachments.  
  • RECOMMENDATION

    THAT Report CS-2026-09 Community Grants Program – Approval of 2026 Recipients be received for information; and,

    THAT Council approve the recommended 2026 Community Grants listed in Appendix A for payment.

11.2
Level III Structural Assessment – New Hamburg Arena Timber Roof - CS-2026-14

This item has attachments.  
  • RECOMMENDATION

    THAT Report CS-2026-14 Level III Structural Assessment – New Hamburg Arena Timber Roof System be received for information; and,

    THAT Council approve award to Wood Research and Development (WRD) in the amount of $89,556 excluding HST to complete a Level III Structural Assessment of the New Hamburg Arena Timber Roof. 

11.3
Annual Hot Mix Asphalt Program – Award of Tender - IS-2026-10

This item has attachments.  
  • RECOMMENDATION

    THAT Report IS-2026-10 Annual Hot Mix Asphalt Program – Award of Tender be received for information; and,

    THAT RFT2026-07 be awarded to Brantco Construction of Cambridge ON for the Annual Hot Mix Asphalt Program, as per their bid submission dated April 16, 2026, in the amount of $504,540.00, plus HST.

11.4
Centennial and Hillview Crescent, Huron Street Sanitary Relining - Award of Tender - IS-2026-11

This item has attachments.  
  • RECOMMENDATION

    THAT Report IS-2026-11 Centennial and Hillview Crescent, Huron Street Sanitary Relining - Award of Tender be received for information; and,

    THAT Council award Request for Tender RFT2026-02, Centennial and Hillview Crescent, Huron Street Sanitary Relining project, to Capital Sewer Services Inc. of Vaughan, Ontario, in accordance with their tender submission dated April 10, 2026, being the lowest compliant bid in the amount of $ 274,417.00 plus HST; and

    THAT the Director of Infrastructure Services and the Chief Administrative Officer be authorized to execute any agreements and associated documents required to implement the project.

11.5
Veterans Commemorative Crosswalk - IS-2026-12

This item has attachments.  
  • RECOMMENDATION

    THAT Report IS-2026-12 Veterans Commemorative Crosswalk be received for information; and,

    THAT Council approve the proposed design options for the Veterans Memorial Crosswalk to be installed on Huron Street approximately 45m east of Union Street; and,

    THAT Council approve installation of the proposed crosswalk when $15,000 in donated funding is received, representing 100% of the cost of installation plus 50% as per approved Policy; and

    THAT Council provide delegated authority to the CAO and/or Director of Infrastructure Services to enter into agreement with the New Hamburg Board of Trade to facilitate the proposed crosswalk.

11.6
Co-operative Purchase – 2026 Annual Surface Treatment Program - IS-2026-15

This item has attachments.  
  • RECOMMENDATION

    THAT Report IS-2026-15 Co-operative Purchase – 2026 Annual Surface Treatment Program be received for information; and,

    That Council the approve the Township's participation in the co-operative tender with Blandford-Blenheim for the application of surface treatment by Walker Construction Limited for the 2026 Annual Surface Treatment Program, as per their bid submissions dated April 16, 2026, in the amount of $369,710.00 plus HST.

    THAT Council immediately convenes a Special Council Meeting at the conclusion of this meeting to ratify the Township’s participation in the co-operative tender with Blandford-Blenheim and provide delegated authority to the CAO and/or Director of Infrastructure Services to enter into agreement pursuant to the co-operative tender.

12.
REPORTS

  

12.1
Council-Staff Relations Policy - CAO-2026-14

This item has attachments.  
  • RECOMMENDATION

    THAT Report CAO-2026-14 Council-Staff Relations Policy be received for information; and,

    THAT the Proposed Council-Staff Relations Policy attached to Report CAO-2026-14 be approved.

12.2
Procedural By-law Review – Meeting Structure and Notice Provisions - COR-2026-10

This item has attachments.  
  • RECOMMENDATION

    THAT Report COR-2026-10 Procedural By-law Review – Meeting Structure and Notice Provisions be received for information;

    THAT Council direct staff to present a By-Law to amend Procedural By-Law 2024-42, as outlined in this report; and,

    THAT staff be directed to undertake a review of the Township’s Notice By-law (2003-25) and report back to the next term of Council with recommendations to modernize and strengthen the Township’s public notice framework.

13.
ANNOUNCEMENTS

  

14.
ADJOURNMENT

  
  • RECOMMENDATION

    THAT the Committee of the Whole meeting of May 4, 2026 be adjourned at ______p.m.

No Item Selected