Council Meeting Minutes

Regular Council Meeting

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Virtual Location
Members Present:
  • Mayor L. Armstrong
  • Councillor A. Hallman
  • Councillor C. Gordijk
  • Councillor B. Fisher
  • Councillor J. Gerber
  • Councillor J. Pfenning
Staff Present:
  • Chief Administrative Officer, S. Chambers
  • Director of Parks, Facilities, and Recreation Services S. Jackson
  • Director of Corporate Services/Treasurer P. Kelly
  • Fire Chief R. Leeson
  • Director of Information and Legislative Services/Municipal Clerk D. Mittelholtz
  • Director of Public Works and Engineering J. Molenhuis
  • Director of Development Services H. O'Krafka
  • Manager of Information and Legislative Services/Deputy Clerk T. Murray

1.
MOTION TO CONVENE INTO CLOSED MEETING 
  

  • Resolution No. 2022-62
    Moved by:Councillor J. Pfenning
    Seconded by:Councillor B. Fisher

    THAT a Closed Meeting of Council be held on Monday March 14, 2022 at 5:15 PM in accordance with Section 239 (h), of the Municipal Act, as amended, for the purposes of:

    (h) information explicitly supplied in confidence to the municipality by Canada, a province or territory or a Crown agency or any of them. 

    Motion Carried As Amended

2.
MOTION TO RECONVENE IN OPEN MEETING 
  

Council met in Closed Session. A staff report was presented for Council to receive confidential information from the Provincial Government on a potential funding opportunity.

  • Resolution No. 2022-63
    Moved by:Councillor C. Gordijk
    Seconded by:Councillor B. Fisher

    THAT Council reconvenes in Open Session at 7:00 p.m.

    Motion Carried

3.
MOMENT OF SILENCE
  

4.
TERRITORIAL ACKNOWLEDGEMENT
  

Councillor B. Fisher read the Territorial Acknowledgement.

5.
ADDITIONS TO THE AGENDA
This item has attachments.  

  • Resolution No. 2022-64
    Moved by:Councillor J. Pfenning
    Seconded by:Councillor B. Fisher

    THAT Correspondence from Nachurs Alpine Solutions be added to the agenda under CORRESPONDENCE as Item 13.5

    Motion Carried
  • Amendment:
    Resolution No. 2022-65
    Moved by:Councillor A. Hallman
    Seconded by:Councillor C. Gordijk

    THAT a verbal report from the CAO relative to Community Use of Municipal Meeting Space be added to the Agenda under REPORTS as Item 12.2.

    Motion Carried

6.
ADOPTION OF THE AGENDA
  

  • Resolution No. 2022-66
    Moved by:Councillor J. Pfenning
    Seconded by:Councillor A. Hallman

    THAT the Agenda as amended for Monday March 14, 2022 be adopted.

    Motion Carried As Amended

7.
DISCLOSURE OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT
  

None disclosed.

8.
MINUTES OF PREVIOUS MEETINGS
This item has attachments.  

  • Resolution No. 2022-67
    Moved by:Councillor C. Gordijk
    Seconded by:Councillor J. Pfenning

    THAT the minutes of the following meetings be adopted as presented:

    Regular Council Meeting Monday February 28, 2022.

    Motion Carried

9.
PUBLIC MEETINGS
  

10.
PRESENTATIONS
  

11.
CONSENT AGENDA
  

  • Resolution No. 2022-68
    Moved by:Councillor J. Gerber
    Seconded by:Councillor B. Fisher

    THAT Report Nos. ILS 2022-07, PWE 2022-07, COR 2022-13, COR 2022-11, COR 2022-14 and COR 2022-12 be approved.

    Motion Carried

11.1
Lottery License Approval – New Hamburg Firebirds, ILS-2022-07
This item has attachments.  

11.2
2021 Annual and Summary Water Distribution Report, PWE-2022-07
This item has attachments.  

11.3
Honorariums and Expenditures of Council and Committee Members for the Year Ended December 31, 2021, COR-2022-13
This item has attachments.  

11.4
Treasurer’s Statement – Cash-in-Lieu of Parkland Reserve Fund, COR-2022-11
This item has attachments.  

11.5
Committee Appointments – Community Safety and Crime Prevention Engagement Committee, COR-2022-14
This item has attachments.  

11.6
Treasurer’s Statement – Development Charges Reserve Funds, COR-2022-12
This item has attachments.  

12.
REPORTS
  

12.1
Bridge Street Structure 34B-T9 – Vehicle Collision Damage Report, PWE-2022-08
This item has attachments.  

The Director of Public Works and Engineering outlined the report and confirmed that the Oxford-Waterloo Road Structure is being closed to avoid traffic usage that is unsuitable for that bridge. The local traffic detours were clarified. 

  • Resolution No. 2022-69
    Moved by:Councillor A. Hallman
    Seconded by:Councillor B. Fisher

    THAT Report No. PWE 2022-08 be received for information; and further,

    THAT Bridge Street Structure 34B-T9 and Oxford-Waterloo Road Structure 37B-OXF be closed to traffic until such time the Council endorsed Multi Span Slab-On-Girder Bridge as detailed in Report PWE 2022-02, is constructed and operational.  

    Motion Carried

12.2
Community Use of Municipal Space
  

The CAO provided a verbal update on a request from Councillor A. Hallman for the use of the Wilmot Recreation Complex as a space for community discussions and meetings to assist Ukrainian refugees arriving in Canada. It was noted that community groups do not have additional information about future meeting space needs at this time; however, there have been local groups within the Township holding weekly meetings. It was suggested that Council cover the cost of the 3 meetings taking place prior to the March 28, 2022 Council meeting, at which time, staff could report back with additional details. The CAO advised that she has not had conversations with the organizing group and is anticipating meeting with the group and, if needed, discuss what other community spaces may be appropriate. It was noted that conversations with elected officials in neighbouring Townships have not yet occurred. 

  • Resolution No. 2022-70
    Moved by:Councillor A. Hallman
    Seconded by:Councillor C. Gordijk

    THAT Council fund the use of a Wilmot Recreation Complex Meeting Room on March 11 and 18, 2022, and one additional meeting,  at a total cost of $1,105.95, for the purposes of the Wilmot, Wellesley and Surrounding Support for Ukrainian Refugees from the Council Operating budget,

     

    AND FURTHER THAT staff be directed to meet with the organizing group to determine their future needs and report back to Council on March 28, 2022.

    Motion Carried

13.
CORRESPONDENCE
  

  • Resolution No. 2022-71
    Moved by:Councillor J. Pfenning
    Seconded by:Councillor C. Gordijk

    THAT Correspondence Item Nos. 13.1, 13.2, 13.3,13.4 and 13.5 be received for information. 

    Motion Carried As Amended

14.
BY-LAWS
  

15.
NOTICE OF MOTIONS
  

16.
ANNOUNCEMENTS
  

16.1 Councillor C. Gordijk advised that the Wilmot Terry Fox Run fundraising is beginning with specially designed cupcakes at Cakr Maker in New Hamburg from March 22 to March 26 with proceeds donated to the Terry Fox Foundation. 

16.2 Councillor A. Hallman is hosting a bowling event fundraiser for Ukrainian refugees on April 1, 2022, for more information visit New Hamburg Lanes.

16.3 Councillor J. Pfenning noted that flooding risk is present and reminded everyone to stay safe and stay back from the water's edge.

17.
BUSINESS ARISING FROM CLOSED SESSION
  

  • Resolution No. 2022-72

    THAT Confidential Report No. ILS 2022-08 be deferred.

    Motion Carried

18.
CONFIRMATORY BY-LAW
  

  • Resolution No. 2022-73
    Moved by:Councillor J. Gerber
    Seconded by:Councillor B. Fisher

    THAT By-law No. 2022-11 be read a first, second and third time and finally passed in Open Council.

    Motion Carried

19.
ADJOURNMENT
  

7:28 PM

  • Resolution No. 2022-74
    Moved by:Councillor A. Hallman
    Seconded by:Councillor C. Gordijk

    THAT we do now adjourn to meet again at the call of the Mayor.

    Motion Carried
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