Council Meeting Minutes

Council Meeting

Meeting #:
Date:
-
Location:
Council Chambers - Hybrid
60 Snyder's Road West
Baden, Ontario
N3A 1A1
Members Present:
  • Mayor N. Salonen
  • Councillor S. Cressman
  • Councillor K. Wilkinson
  • Councillor H. Sidhu
  • Councillor L. Dunstall
  • Councillor S. Martin
Staff Present:
  • Chief Administrative Officer, S. Chambers
  • Director of Infrastructure Services, J. Molenhuis
  • Director of Development Services, H. O'Krafka
  • Director of Community Services, C. Catania
  • Fire Chief, R. Leeson
  • Manager of Legislative Services / Municipal Clerk, J. Bunn
  • Supervisor of IT, K. Jeffreys
  • Manager of Communications and Strategic Initiatives, D. Kell
  • Supervisor of Legislative Services / Deputy Clerk, K. Bos
  • Director of Corporate Services/CFO, G. Clark

1.
CALL TO ORDER

  
  • Moved by:Councillor L. Dunstall
    Seconded by:Councillor S. Cressman

    THAT the Regular Council Meeting held on April 22, 2024 be called to order at 5:00 p.m.

    Motion Carried Unanimously

2.
CLOSED SESSION

  
  • Moved by:Councillor S. Martin
    Seconded by:Councillor L. Dunstall

    THAT a Closed Meeting of Council be held on April 22, 2024, at 5:00 p.m. at the Wilmot Administrative Complex, in accordance with Section 239 (2) (h) of the Municipal Act, 2001, to consider the following: 

    • Confidential Information Supplied in Confidence from the Province of Ontario - Section 239 (2)(h) - Information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any item.
    Motion Carried Unanimously

3.
RECONVENE INTO OPEN SESSION

  
  • Moved by:Councillor S. Cressman
    Seconded by:Councillor S. Martin

    THAT Council reconvenes in Open Session at 7:01 p.m.

    Motion Carried Unanimously

    Mayor N. Salonen provided welcome to:

    • Director of Corporate Services/CFO, Greg Clark.

    Mayor N. Salonen reflected on the following:

    • Earth Day- April 22nd 
    • Red Dress Day- May 5th 

4.
TERRITORIAL LAND ACKNOWLEDGEMENT

  

Councillor S. Martin read the Territorial Land Acknowledgment.

5.
ADDITIONS TO THE AGENDA

  

Item 10.1 - Delegation regarding Item 14.1 

  • Dorothy Wilson

Item 11.1 - Correspondence from Rory Farnan Regarding the Creation of an Agricultural Advisory Committee

Item 11.2 - Correspondence from Waterloo Farmers Association in Regards to Waterloo and Ontario Federations of Agriculture call for pause of assembly of prime farmland in Wilmot Township by Region of Waterloo

Item 11.3 - Correspondence from Kevin Thomason Regarding Bill 165, OEB and Enbridge Motion

6.
ADOPTION OF THE AGENDA

  
  • Moved by:Councillor L. Dunstall
    Seconded by:Councillor S. Martin

    THAT the Agenda as presented for April 22, 2024 be adopted, as amended.

    Motion Carried Unanimously

7.
DISCLOSURE OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

  

Mayor N. Salonen declared a conflict of interest with Item 13.1 COR-2024-21 - Community Grants Program – Approval of 2024 Grants in relation to Group 2 Wilmot Agricultural Society and Group 5 WODSS Bursaries. 

Councillor S. Martin declared a conflict of interest with Item 13.1 COR-2024-21 - Community Grants Program – Approval of 2024 Grants in relation to Group 10 New Hamburg Firebirds.

8.
MINUTES OF PREVIOUS MEETING(S)

This item has attachments.  
  • Moved by:Councillor L. Dunstall
    Seconded by:Councillor K. Wilkinson

    THAT the Minutes of the April 8, 2024 Council Meeting be adopted as presented.

    Motion Carried Unanimously

9.
PRESENTATIONS

  

There were no presentations.

10.
DELEGATIONS

  

11.
CORRESPONDENCE

  

12.
CONSENT AGENDA

  

Councillor S. Cressman pulled Item 12.4. FS-2024-07 - Voice Radio Service Level Agreement (P25).

  • Moved by:Councillor L. Dunstall
    Seconded by:Councillor K. Wilkinson

    THAT Consent Agenda Items 12.1, 12.2, 12.3, and 12.4 be approved.

    Motion Carried Unanimously

12.1
IS-2024-12 - Co-operative Purchase – 2024 Annual Surface Treatment Program

This item has attachments.  

  • THAT Council approve the participation in two (2) co-operative tenders with Oxford County and the Township of Perth East for the application of surface treatment by Walker Construction Limited for the 2024 Annual Surface Treatment Program, as per their bid submissions dated April 2, 2024, in the amount of $174,422.40 plus HST and dated September 29, 2023, in the amount of $318,012.50 plus HST, respectively.

12.2
IS-2024-13 - Geotechnical Consulting Services – Proposed Sanitary Trunk CN Railway Crossing

This item has attachments.  

  • THAT Council receive Report IS-2024-13 for information.

12.3
COR-2024-22 - Repeal Policy CA-30 Lottery Licensing Policies

This item has attachments.  

  • THAT Report COR-2023-035 be received; and further,

    THAT Governance Policy CA-30 Lottery Licensing Policies be repealed.

12.4
FS-2024-07 - Voice Radio Service Level Agreement (P25)

This item has attachments.  

A motion was brought forward by Councillor L. Dunstall, seconded by Councillor K. Wilkinson THAT Report FS-2024-07 be received and Council approves entering a joint P25 Voice Radio Service Level Agreement with the Regional Municipality of Waterloo Police Services Board, the Region of Waterloo, and the Cities of Kitchener, Cambridge, Waterloo, and the Townships of North Dumfries, Wellesley, and Woolwich, subject to any minor revisions as required by the Chief Administrative Officer and/or Township Solicitor.

AND THAT the Mayor and Clerk be authorized to execute the joint P25 Voice Radio Service Level Agreement on behalf of the Township of Wilmot and the Waterloo Region Police Services Board, the Regional Municipality of Waterloo, the Cities of Kitchener, Cambridge and Waterloo, and the Townships of North Dumfries, Wellesley, and Woolwich.

Council asked and received answers from staff regarding the following:

  • The year over year increase

A motion was brought forward by Councillor S. Cressman, seconded by Councillor L. Dunstall THAT Council amends the motion to insert AND FURTHER THAT in subsequent joint P25 Voice Radio Service Level Agreement negotiations an effort is made to keep the year over year increase in line with inflation. The motion carried unanimously.

Council now voted on the main motion as amended.

  • Moved by:Councillor L. Dunstall
    Seconded by:Councillor K. Wilkinson

    THAT Report FS-2024-07 be received and Council approves entering a joint P25 Voice Radio Service Level Agreement with the Regional Municipality of Waterloo Police Services Board, the Region of Waterloo, and the Cities of Kitchener, Cambridge, Waterloo, and the Townships of North Dumfries, Wellesley, and Woolwich, subject to any minor revisions as required by the Chief Administrative Officer and/or Township Solicitor.

    AND THAT the Mayor and Clerk be authorized to execute the joint P25 Voice Radio Service Level Agreement on behalf of the Township of Wilmot and the Waterloo Region Police Services Board, the Regional Municipality of Waterloo, the Cities of Kitchener, Cambridge and Waterloo, and the Townships of North Dumfries, Wellesley, and Woolwich.

    AND FURTHER THAT in subsequent joint P25 Voice Radio Service Level Agreement negotiations an effort is made to keep the year over year increase in line with inflation.

    Motion Carried Unanimously

13.
REPORTS

  

13.1
COR-2024-21 - Community Grants Program – Approval of 2024 Grants

This item has attachments.  

Mayor N. Salonen declared a conflict of interest on this item, and requested a separate vote on the approval of funding for Group 2 Wilmot Agricultural Society and Group 5 WODSS Bursaries.

Councillor S. Martin declared a conflict of interest on this item, and requested a separate vote on the approval of funding for Group 10 New Hamburg Firebirds.

A motion was brought forward by Councillor S. Cressman, seconded by Councillor H. Sidhu THAT Report COR-2024-21 be received, and THAT the proposed 2024 Community Grants Program grants listed in Appendix A be approved for payment, save and except for Group 2 Wilmot Agricultural Society, Group 5 WODSS Bursaries and Group 10 New Hamburg Firebirds. 

Director of Community Services, C. Catania presented the report.

Council asked and received answers from staff regarding the following:

  • Wilmot Family Resource Centre reference to COVID-19 Recovery.
  • The exclusion of the $2500.00 for the Wilmot Girls Hockey Association.

A motion was brought forward by Councillor L. Dunstall, seconded by Councillor S. Martin THAT Council amends the motion to insert AND THAT Group 20 Wilmot Girls Hockey Association funding request in the amount of $2500.00 be approved. The motion carried unanimously.

A motion was brought forward by Councillor K. Wilkinson, seconded by Councillor H. Sidhu THAT Council defers the consideration of Report COR-2024-21 - Community Grants Program - Approval of 2024 Grants, save and except for Group 2 Wilmot Agricultural Society, Group 5 WODSS Bursaries and Group 10 New Hamburg Firebirds to the May 6, 2024 Council Meeting pending more information from staff. The motion carried unanimously.

Councillor S. Martin declared a conflict of interest on this item, and recused from voting.

A motion was brought forward by Councillor S. Cressman, Councillor K. Wilkinson THAT Council defers the consideration of Report COR-2024-21 - Community Grants Program - Approval of 2024 Grants Group 10 New Hamburg Firebirds to the May 6, 2024 Council Meeting pending more information from staff. The motion carried.

Councillor L. Dunstall, assumed the position of Chair.

Mayor N. Salonen declared a conflict of interest on this item, and recused from voting.

A motion was brought forward by Councillor H. Sidhu and seconded by Councillor S. Cressman THAT Council defers the consideration of Report COR-2024-21 - Community Grants Program - Approval of 2024 Grants Group 2 Wilmot Agricultural Society and Group 5 WODSS Bursaries to the May 6, 2024 Council Meeting pending more information from staff. The motion carried. 

Mayor N. Salonen resumed as Chair.

13.2
IS-2024-10 - Award of Tender - Snyder’s Road West and Foundry Street Reconstruction

This item has attachments.  

Director of Infrastructure, J. Molenhuis presented the report.

Council asked and received answers from staff regarding the following:

  • How incidental costs will be funded
  • Timelines of construction, and the communication with residents
  • Public engagement on the project 
  • The selection of successful bidder
  • Moved by:Councillor L. Dunstall
    Seconded by:Councillor S. Cressman

    THAT Council award RFT2024-01, Snyder’s Road West and Foundry Street Reconstruction to Steed and Evans Limited of St. Jacobs, Ontario as per their tender submission on April 10, 2024, as the lowest compliant bidder in the amount of $7,541,729.55 plus HST; and,

    THAT Council approve an increase in the budget of $ 3,949,260, to be funded from recoveries from the Region of Waterloo ($3,926,330) and $22,930 from Reserve Funds; and,

    THAT Council authorize the expenditure of up to $130,120.96 plus HST, to offset remaining invoicing to be received from the Region of Waterloo for the completion of design services, additional geotechnical investigations and environmental works as required to secure CNR Work Permit and MECP – Permit to Take Water.

    Motion Carried Unanimously

14.
NOTICES OF MOTION

  

14.1
Councillor S. Martin Regarding Ontario Energy Board New Home Subsidies

  

Councillor S. Martin introduced the motion for consideration.

Delegate D. Wilson spoke to Councillor S. Martin's Notice of Motion Regarding Ontario Energy Board New Home Subsidies. 

Council asked and received response from the delegate regarding the following:

  • Nith Valley EcoBoosters- STOVE TALK:  Introduction to Induction event
  • Federal government subsidy for heat pumps 

Council asked and received response from staff regarding the following:

  • Alternative heat sources 
  • Moved by:Councillor S. Martin
    Seconded by:Councillor L. Dunstall

    WHEREAS the Township of Wilmot is part of Waterloo Region and Province of Ontario’s movement to developing cleaner energy; and,

    WHEREAS the Ontario Energy Board has decided to end the subsidy for new homes to hook up to a natural gas system; and,

    WHEREAS the Government of Ontario has indicated a desire to overturn this decision by the Ontario Energy Board; and, further,

    WHEREAS some Ontario municipalities are asking the Provincial Government to drop its plan to protect Enbridge Gas subsidies.

    BE IT THEREFORE RESOLVED THAT that staff be directed to report back to Council within two months with information relating to the impact of the end of the subsidy on the Township of Wilmot.

    Motion Carried Unanimously

15.
ANNOUNCEMENTS

  

Mayor N. Salonen provided announcements on:

  • STOVE TALK: Introduction to Induction- April 30th 
  • National Youth Week - May 1st to 7th
  • Community Services Master Plan Update - Online Survey open until May 5th
  • Special Olympics Swimming Coming to Wilmot - May 24th and 25th

Councillor K. Wilkinson provided announcements on:

  • Administrative Professionals Day - April 24th

Councillor S. Cressman provided announcements on:

  • Spring Road Safety with Agricultural Equipment

Councillor S. Martin provided announcements on:

  • New Hamburg Firebirds South Conference Champions

16.
BUSINESS ARISING FROM CLOSED SESSION

  
  • Moved by:Councillor L. Dunstall
    Seconded by:Councillor S. Martin

    THAT the Chief Administrative Officer be directed to proceed as directed with respect to matters relating to Confidential Information Supplied in Confidence from the Province of Ontario.

    Motion Carried Unanimously

17.
CONFIRMATORY BY-LAW

This item has attachments.  
  • Moved by:Councillor S. Cressman
    Seconded by:Councillor S. Martin

    THAT the Confirmatory By-Law as attached to this Agenda be read a first, second and third time, and finally passed in Open Council. 

    Motion Carried Unanimously

18.
ADJOURNMENT

  
  • Moved by:Councillor L. Dunstall
    Seconded by:Councillor S. Martin

    THAT we do now adjourn to meet again at the call of the Mayor.

    Motion Carried Unanimously
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