A motion was brought forward by Councillor H. Sidhu, seconded by Councillor K. Wilkinson THAT Report COR-2024-36 be received as information; and further, THAT the Clerk be directed to bring forward a By-law on the August 26, 2024 Regular Council Agenda to implement the changes outlined in this Report.
Manager of Legislative Services / Municipal Clerk, J. Bunn introduced the report.
Council asked and received a response from staff regarding:
- Clarification on Section 6.4.2; and,
- Timing of the request to Staff; and,
- Consistency with other Procedural By-laws on time to submit request to Staff; and
- Parties involved in the review of the requests for General Interest Delegations.
Delegates K. Thomason, M. Reusser on behalf of the Waterloo Federation and A. Wilson spoke to Item 12.1. COR-2024-36 - Procedural By-law Amendment Relating to Delegations.
Council asked and received response from delegates regarding:
- Suggestions to handle more then 3 requests for a meeting; and,
- Suggestions on handling time limit, if any between requests.
Council asked and received a response from staff regarding:
- Clarification on Section 6.4.6 (v);
- Streamlining the written submission and request to delegate process;
- Potential on changing written submission to written summary of comments;
- Accessibility of services regarding the written submissions;
- Clarification on Section 6.3.4 permission to ask delegation questions;
- Concern regarding Section 6.4.5 the process for denying requests, a potential for an appeal process;
- The ability to potentially increase the maximum number of 3 delegates, and overflow;
- Clarification on the time limit for the General Interest Delegations; and,
- Direct or indirect spheres of jurisdiction for the General Interest Delegations.
Council agreed through consensus on providing the Municipal Clerk direction to amend Section 6.4.6 (ii) of the draft Procedural By-law Amendment to strike out written submission and insert a written summary of the request.
An amendment was brought forward by Councillor H. Sidhu, seconded by Councillor K. Wilkinson THAT the motion be amended to add THAT Council amends the draft Procedural By-law Amendment Section 6.4.1 by striking out the words and within the jurisdiction. The motion carried unanimously.
An amendment was brought Councillor S. Cressman, seconded by Councillor K. Wilkinson THAT the motion be amended to add THAT Council amends the draft Procedural By-law Amendment to add that General Interest Delegations be subject to a 3-month wait period before appearing before Council again on the same subject matter. The motion carried unanimously.
An amendment was brought forward by Councillor K. Wilkinson, seconded by Councillor S. Cressman, THAT the motion be amended to add THAT Council request Staff report back within 6-months on the implementation of this Procedural By-law Amendment specifically the maximum number of delegates for General Interest Delegations. The motion carried unanimously.
Council now voted on the main motion as amended.