Council Meeting Agenda
Regular Council Meeting

Monday, May 16, 2022

7:00 P.m. - 11:00 P.m.

Virtual Location

This meeting is open to the public and is available through an online platform. Please subscribe to the Township of Wilmot You Tube Channel to watch the live stream or view after the meeting.
Delegations must register with the Information and Legislative Services Department. The only matters being discussed at this meeting will be those on the Agenda.

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1.

MOTION TO CONVENE INTO CLOSED MEETING

• RECOMMENDATION

  THAT a Closed Meeting of Council be held on May 16, 2022 at 6:30 p.m. in accordance with Section 239 (2) (f) of the Municipal Act, 2001, to consider the following:

  1.  Land Donation Review - Section 239 (2) (f) - Advice subject to Solicitor-client Privilege.

2.

MOTION TO RECONVENE IN OPEN MEETING

• RECOMMENDATION

  THAT Council reconvenes in Open Session at approximately 7:00 p.m.

3.

MOMENT OF SILENCE

4.

TERRITORIAL ACKNOWLEDGEMENT

Councillor C. Gordijk

5.

ADDITIONS TO THE AGENDA

6.

ADOPTION OF THE AGENDA

• RECOMMENDATION

  That the Agenda as presented for Monday May 16, 2022 be adopted.

7.

DISCLOSURE OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

8.

MINUTES OF PREVIOUS MEETINGS - NIL

9.

PUBLIC MEETINGS - NIL

10.

PRESENTATIONS

10.1

Whitesell and Company - Township of Wilmot Organizational Structure Review and People Plan - Overview

11.

CONSENT AGENDA

• RECOMMENDATION

  THAT the recommendations of the following reports be approved.

11.1

121 Huron Street Parking Lot Repair Contract Award, PFRS-2022-20

• RECOMMENDATION

  THAT Report PFRS 2022-020 121 Huron Street Parking Lot Repair Contract Award be received; and

  THAT RFP 2022-16 be awarded to A. Wesley Paving Ltd. for a maximum value of $55,700 plus HST.

11.2

Environmental Services, Geotechnical Testing and Investigation - PWE-2022-23

THAT Report PWE 2022-23, Environmental Services, Geotechnical Testing and Investigation be received for information, and,

THAT Council award RFP 2022-12, Environmental Services, Geotechnical Testing and Investigation to MTE Consultants, as per their proposal submission dated April 6, 2022, in the amount of $80,450 per year, plus HST, for a three (3) year contract term, with the option of two (2) additional one (1) year terms, and,

THAT staff be directed to execute the Consulting Engineering Agreement document required for MTE Consultants to proceed with the scope of services and tasks contained in the proposal document.

11.3

Inflow and Infiltration Reduction and Capacity Management Study, PWE-2022-20

• RECOMMENDATION

  THAT Report PWE 2022-20, Inflow and Infiltration and Capacity Management Study be received for information, and,

  THAT Council award RFP 2022-13, Inflow and Infiltration Reduction and Capacity Management Study to GM Blue Plan Engineering Limited, as per their proposal submission dated April 1, 2022, in the amount of $190,542.00 plus HST, and,

  THAT staff be directed to execute the Consulting Engineering Agreement document required for GM Blue Plan Engineering Limited to proceed with the scope of services and tasks contained in the proposal document.

11.4

Municipal Election Compliance Audit Committee Terms of Reference, ILS-2022-16

• RECOMMENDATION

  THAT Report ILS 2022-16, Terms of Reference for the Municipal Election Compliance Audit Committee (MECAC), be approved.

11.5

Norm Hill Park Playground Resurfacing Contract Award, PFRS-2022-21

• RECOMMENDATION

  THAT Report PFRS 2022-021 Norm Hill Park Playground Resurfacing Contract Award be received; and

  THAT RFP 2022-21 Pour-In-Place Rubber Playground Surfacing at Norm S. Hill Park be awarded to Softline Solutions AB Inc. at a cost of $99,900 plus HST.

12.

REPORTS

12.1

Committee Request for Council to Cover Rental Fees for Insurance for a Bike Safety Event, ILS-2022-17

• RECOMMENDATION

  THAT Report ILS 2022-17 be received for information, and further,

  THAT the rental fees and insurance premiums for the Community Safety and Crime Prevention Engagement Committee’s Bike Safety Event on May 29, 2022 from 1:00 pm to 4:00 pm at the Wilmot Recreation Complex arena floor be funded from the Council Special Events budget.

12.2

Draft Plan of Condominium Application 30CDM-22601, 101 Arnold Street, New Hamburg, DS-2022-12

• RECOMMENDATION

  THAT That Draft Plan of Condominium Application 30CDM-22601 (Dixie Developments Inc.) be recommended to the Regional Municipality of Waterloo for draft approval subject to the following conditions:

  1. That this approval applies to Draft Plan of Condominium 30CDM-22601 prepared by Guenther Rueb Surveying Limited and with a Surveyor’s Certificate of January 10, 2022;

      

  2. That the condominium declaration shall include the following:

      

  3. That the owner shall grant any additional easements or rights of access required for utility or municipal services purposes to the satisfaction of the Director of Public Works and Engineering.

      

  4. The owner acknowledges and agrees that the property shall contain one (1) Township owned water meter for metering/billing purposes by the Township to the owner. Secondary meters may be purchased for sub-metering individual units. The purchase, installation, maintenance and billing through the secondary meters is the responsibility of the owner.

      

  5. The owner acknowledges and agrees to ensure that the minimum designed liquid retention volume of the on-site storm water management system is maintained at all times and to inspect the facility at least once in the spring and once in the fall each year (and as per manufacturer recommendations) and, if necessary, clean and maintain the facility to prevent excessive build-up of sediments and/or vegetation.

      

  6. That, prior to or concurrent with the registration of the plan, the owner shall pay to the Township of Wilmot a parkland dedication fee of $3100.

12.3

Under 15 Canadian National Softball Tournament Funding Request, PFRS-2022-19

• RECOMMENDATION

  THAT Report PFRS 2022-019 be received for information purposes; and

  THAT the Township support the upcoming Under 15 (U-15) Canadian National Championship Softball Tournament through sponsorship of $1,000 from the Economic Development operating budget; and

  THAT in-kind support for marketing and promotions as well as event planning be provided to the organizing committee.

13.

CORRESPONDENCE

13.1

Heritage Wilmot Advisory Committee Minutes

13.2

City of Waterloo Council Resolution Ontario Building Code

13.3

Township of West Lincoln Funeral, Burial and Cremation Services Act

14.

BY-LAWS

• RECOMMENDATION

  THAT By-law Nos 2022-23 and 2022-24 be read a first, second and third time and finally passed in Open Council.

14.1

By-law No. 2022-23 To Rescind By-law No. 2018-26

14.2

By-law 2022-24 To Appoint a Clerk

15.

NOTICE OF MOTIONS

16.

ANNOUNCEMENTS

17.

BUSINESS ARISING FROM CLOSED SESSION

18.

CONFIRMATORY BY-LAW

• RECOMMENDATION

  THAT By-law No. 2022-25 be read a first, second and third time and finally passed in Open Council.

19.

ADJOURNMENT

• RECOMMENDATION

  THAT we do now adjourn to meet again at the call of the Mayor.