Council Meeting Revised Agenda
Council Meeting

Monday, September 23, 2024

6:00 P.m. - 11:00 P.m.

Council Chambers - Hybrid

60 Snyder's Road West

Baden, Ontario

N3A 1A1

This meeting will be held in-person and electronically in accordance with Section 238 (3.3) of the Municipal Act, 2001. Please subscribe to the Township of Wilmot You Tube Channel to watch the live stream or view after the meeting.
Delegations must register with the Legislative Services Division. The only matters being discussed at this meeting will be those on the Agenda.

An asterisks * denotes an item that has been revised since the publication of the Agenda. 

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1.

CALL TO ORDER

• RECOMMENDATION

  THAT the Regular Council Meeting held on September 23, 2024 be called to order at 6:00 p.m.

2.

CLOSED SESSION

• RECOMMENDATION

  THAT a Closed Meeting of Council be held on September 23, 2024, at 6:00 p.m. at the Wilmot Administrative Complex, in accordance with Section 239 (2) (d) the Municipal Act, 2001, to consider the following: 

  • Acting CAO – Labour relations or employee negotiations.

3.

RECONVENE INTO OPEN SESSION

Council will reconvene in Open Session at approximately 7:00 p.m. and continue with the Agenda as presented.

• RECOMMENDATION

  THAT Council reconvenes in Open Session at X:XX p.m.

4.

TERRITORIAL LAND ACKNOWLEDGEMENT

Councillor H. Sidhu

5.

ADDITIONS TO THE AGENDA

Presentations 

• Item 10.4 Region of Waterloo Road Safety Initiatives Update – Municipal Speed Camera Program

Delegations

• Item 14.3 -  DS-2024-15 - Agricultural Advisory Committee Best Practices
  • Jenn Pfenning
• Item 14.4 - IS-2024-27 - Traffic Calming Policy and Implementation Plan
  • Jenn Pfenning

6.

ADOPTION OF THE AGENDA

• RECOMMENDATION

  THAT the Agenda as presented for September 23, 2024 be adopted.

7.

DISCLOSURE OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

Members of Council and members of the Township’s local boards are required to file a written statement when they have a conflict of interest. If a conflict is declared, please review the Policies and Rules for Council  and complete the Disclosure of Pecuniary Interest Form.

8.

MINUTES OF PREVIOUS MEETINGS

• RECOMMENDATION

  THAT the Minutes of the September 9, 2024 Regular Council Meeting and the September 16, 2024 Special Council Meeting be adopted as presented.

9.

PUBLIC MEETINGS

9.1

DS-2024-14 - ZCA-05-24, Nick Armstrong, 1238 Snyder’s Road East

• RECOMMENDATION

  THAT Council approve Zone Change Application 05/24 by Nick Armstrong to permit, as a temporary use, two single detached dwellings for a period of up to 18 months, subject to the following:

  1. That the implementing by-law specifically limit occupancy to only one single detached dwelling at any time.

10.

PRESENTATIONS

10.1

Grand River Conservation Authority Conservation Areas Strategy – Consultation Period

Samantha Lawson, Chief Administrative Officer and Megan Kitchen, Land Management Analyst of Grand River Conservation Authority

10.2

Community Services Master Plan- Draft Recommendations 

Tracey McQueen, Jennifer Reynolds and Terry Alyman of McQueen Galloway Associates (MGA) 

10.3

Community Services Master Plan- Service Delivery Review

Tracey McQueen, Jennifer Reynolds and Terry Alyman of McQueen Galloway Associates (MGA) 

10.4

Region of Waterloo Road Safety Initiatives Update – Municipal Speed Camera Program

Doug Spooner, Acting Transportation Commissioner for the Region of Waterloo 

11.

DELEGATIONS

Pursuant to Council’s Procedural By-law, delegations are permitted to address Council for a maximum of seven (7) minutes. General Interest Delegation are included below. Only three General Interest Delegations are permitted at each Regular Council Meeting. General Interest Delegations must register by noon on the Monday prior to the Council meeting date. Specific Interest Delegations are only permitted to discuss matters listed on the Council agenda as staff reports; informal and formal public meetings; notice of motions; and by-laws. All Specific Interest Delegations where possible are encouraged to register prior to the start of the meeting. For Specific Interest Delegates who are attending in-person, registration is permitted up to the start of the meeting. Specific Interest Delegates who are interested in attending virtually must register by 12:00 p.m. on September 23, 2024, in order to participate electronically.

11.1

General Interest Delegations

11.1.1

Importance of protecting our farmland and declaring Wilmot not a willing host

Susanna Compton

11.2

Specific Interest Delegations

11.2.1

Item14.1 -  COR-2024-50 - Nithview Long-Term Care Home – Grant Request

11.2.1.1

Steven Harrison, CEO Tri-County Mennonite Homes

11.2.2

Item 14.3 - DS-2024-15 - Agricultural Advisory Committee Best Practices

11.2.2.1

Jenn Pfenning

11.2.3

Item 14.4 - IS-2024-27 - Traffic Calming Policy and Implementation Plan

11.2.3.1

Jenn Pfenning

12.

CORRESPONDENCE

12.1

Correspondence from Janet and Don Worthington Regarding Fight for Farmland

12.2

Correspondence from Tom Knezevich (Nith Valley EcoBoosters) Regarding Potential Expropriation

12.3

Correspondence from Mike Rice Seeking Council’s Clarification on the Urbanization of Wilmot

12.4

Correspondence from the Region of Waterloo Regarding Updating the Water Supply Strategy

13.

CONSENT AGENDA

• RECOMMENDATION

  THAT Consent Agenda Items 13.1 and 13.2 be approved.

13.1

COR-2024-49 - Award of Contract for RFP 2024-16 Consulting Services – Public Engagement Process for the Future of the PMP

• RECOMMENDATION

  THAT Report COR-2024-49 Award of Contract for RFP 2024-16 Consulting Services – Public Engagement Process for the Future of the PMP be received for information.

13.2

CS-2024-19 - 2024 Wilmot Canada Day Event Task Force Post-Event Report

• RECOMMENDATION

  THAT Report CS-2024-19, 2024 Wilmot Canada Day Event Task Force Post-Event Report be received for information.

14.

REPORTS

14.1

COR-2024-50 - Nithview Long-Term Care Home – Grant Request

• RECOMMENDATION

  THAT Report COR-2024-50 Nithview Long-term Care Home – Grant Request be received and,

  THAT staff include funding in future budgets to provide a grant to Tri-County Mennonite Homes (TCMH) equal to their required annual Development Charge payment related to the current Nithview project and,

  THAT staff enter into a formal grant agreement with TCMH for the purposes of supporting the construction of the new Long-term Care (LTC) facility at Nithview.

14.2

CS-2024-22 - Options for Canada Day 2025

• RECOMMENDATION

  THAT Council receive Report CS-2024-22 Canada Day Options 2025; and further,

  THAT Council directs Staff to proceed with Option 1, as presented in Report CS-2024-22; and further,

  THAT Council extend the 2024 Wilmot Canada Day Event Task Force until Staff provide Council with a revised Terms of Reference for 2025.

14.3

DS-2024-15 - Agricultural Advisory Committee Best Practices

• RECOMMENDATION

  THAT Report DS-2024-15 be received for information; and,

  THAT Council direct staff to include appropriate budget allocations to facilitate to the creation of an Agricultural and Environmental Advisory Committee within the 2025 Draft Operating Budget.

14.4

IS-2024-27 - Traffic Calming Policy and Implementation Plan

• RECOMMENDATION

  THAT Council endorse the Traffic Calming Policy and Implementation Plan as outlined in this report; and,

  THAT the following budget items be included for consideration in the 2024/25/26 Work Program and the 2025 Budget Process: annual data collection consulting resources: +50,000 Operating Budget, Regional traffic calming program (one-time) – +35,000 Capital Studies, RFP for Huron Road, Mannheim Road, Wilmot Line EA’s (capital budgeted, timelines adjusted), EA study Huron Road, Mannheim Road, Wilmot Line (capital budgeted, timelines adjusted), Intersection Safety Review (Huron Road) - +40,000 Capital Studies, Speed Zone Review +20,000 Capital Studies and TWO additional locations for calming from list (unbudgeted, unknown).

14.5

CS-2024-24 - Community Services Master Plan Draft Recommendations and Service Delivery Review

• RECOMMENDATION

  THAT Report CS-2024-24, Community Services Master Plan Draft Recommendations and Service Delivery Review be received for information; and

  THAT staff be directed to bring a final Community Services Master Plan for adoption before the end of 2024.

14.6

CS-2024-23 - Wilmot Recreation Complex Refrigeration Plant Replacements and Enhancement Strategy

• RECOMMENDATION

  THAT Report CS-2024-23, Wilmot Recreation Complex Refrigeration Plant Replacements and Enhancement Strategy be received for information; and,

  THAT Council receive an update on the Wilmot Recreation Complex Refrigeration Plant Replacements and Enhancement Strategy; and,

  THAT Council authorize a 2025 Capital Project in the amount of $700,000 to replace both Shell and Tube Chillers and Condenser components within the Wilmot Recreation Complex Refrigeration Plant as described in this report, funded from the Infrastructure Renewal Capital Reserve Fund (6125).

14.7

CS-2024-21 - New Hamburg Arena Preliminary Study Update

• RECOMMENDATION

  THAT Report CS-2024-21 New Hamburg Arena Preliminary Study Update be received for information.

14.8

COR-2024-44 Procedural By-law Follow Up Information Report

• RECOMMENDATION

  THAT Report COR-2024-44 be received as information.

15.

BY-LAWS

• RECOMMENDATION

  THAT By-Law as attached to this Agenda be read a first, second and third time, and finally passed in Open Council. 

15.1

By-Law 2024-47 Being a By-Law to Further Amend the Zoning By-law (1238 Snyder's Rd East)

16.

NOTICES OF MOTION

17.

ANNOUNCEMENTS

18.

BUSINESS ARISING FROM CLOSED SESSION

19.

CONFIRMATORY BY-LAW

• RECOMMENDATION

  THAT the Confirmatory By-Law as attached to this Agenda be read a first, second and third time, and finally passed in Open Council. 

20.

ADJOURNMENT

• RECOMMENDATION

  THAT we do now adjourn to meet again at the call of the Mayor.