Council Meeting Agenda
Council Meeting

Monday, October 07, 2024

5:00 P.m. - 11:00 P.m.

Council Chambers - Hybrid

60 Snyder's Road West

Baden, Ontario

N3A 1A1

This meeting will be held in-person and electronically in accordance with Section 238 (3.3) of the Municipal Act, 2001. Please subscribe to the Township of Wilmot You Tube Channel to watch the live stream or view after the meeting.
Delegations must register with the Legislative Services Division. The only matters being discussed at this meeting will be those on the Agenda.

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1.

CALL TO ORDER

• RECOMMENDATION

  THAT the Regular Council Meeting held on October 7, 2024 be called to order at 5:00 p.m.

2.

CLOSED SESSION

• RECOMMENDATION

  THAT a Closed Meeting of Council be held on October 7, 2024, at 5:00 p.m. at the Wilmot Administrative Complex, in accordance with Section 239 (2) (b) (e) and (f) of the Municipal Act, 2001, to consider the following: 

  • Municipal Drain- Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality;
  • Special Charges- Advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
  • Manager of Communications & Strategic Initiatives - personal matters about an identifiable individual, including municipal or local board employees; and,
  • Personal Matter-Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

3.

RECONVENE INTO OPEN SESSION

Council will reconvene in Open Session at approximately 7:00 p.m. and continue with the Agenda as presented.

• RECOMMENDATION

  THAT Council reconvenes in Open Session at X:XX p.m.

4.

TERRITORIAL LAND ACKNOWLEDGEMENT

Mayor N. Salonen

5.

ADDITIONS TO THE AGENDA

6.

ADOPTION OF THE AGENDA

• RECOMMENDATION

  THAT the Agenda as presented for October 7, 2024 be adopted.

7.

DISCLOSURE OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

Members of Council and members of the Township’s local boards are required to file a written statement when they have a conflict of interest. If a conflict is declared, please review the Policies and Rules for Council  and complete the Disclosure of Pecuniary Interest Form.

8.

MINUTES OF PREVIOUS MEETING

• RECOMMENDATION

  THAT the Minutes of the September 23, 2024 Regular Council Meeting be adopted as presented.

9.

DELEGATIONS

Pursuant to Council’s Procedural By-law, delegations are permitted to address the Committee for a maximum of seven (7) minutes. Delegations are only permitted to discuss matters listed on the Council agenda as staff reports; informal and formal public meetings; notice of motions; and by-laws. All Delegations where possible are encouraged to register prior to the start of the meeting. For Delegates who are attending in-person, registration is permitted up to the start of the meeting. Delegates who are interested in attending virtually must register by 12:00 p.m on October 7, 2024, in order to participate electronically.

10.

CORRESPONDENCE

10.1

Correspondence from Susan Mils Regarding Wilmot Land Assembly

10.2

Correspondence from Heritage Wilmot Regarding Heritage Designations

11.

CONSENT AGENDA

• RECOMMENDATION

  THAT Consent Agenda Item 11.1 be approved.

11.1

IS-2024-32 - Municipal Access Agreements for Third Party Utilities, IS-2024-32

• RECOMMENDATION

  THAT Council authorize the Director of Infrastructure Services or their designate to Enter into Municipal Access Agreements with Utilities seeking to maintain or install utilities within the Municipal Right of Way; and further,

  THAT Fees and charges associated with the Municipal Access Agreement be removed from the Fees and Charges By-Law and a reference within the Fees and By-Law to Schedule B of the Municipal Access Agreement to be included in the Fees and Charges By-Law .

12.

REPORTS

12.1

IS-2024-34 - Carmel-Koch On-Road Winter Parking

• RECOMMENDATION

  THAT Council endorse the proposed on-road parking plan on Carmel-Koch Road, including the realignment of its intersection with Wilmot Line, to support public use of the Schneider Lands Bush Trail and enhance safety measures for pedestrians, motorists, and road operations; and,

  THAT the capital and operating figures required to implement the plan be put forward in the 2025 Budget for consideration.

12.2

IS-2024-36 - Oxford Waterloo Road Bridge 37/B-OXF – Option 2 Follow-up Report

• RECOMMENDATION

  THAT Council endorse alternative 2, a gravel surface multi-use trail beginning just east of the existing driveway access to property 966637 Oxford Waterloo Road, Plattsville continuing over the bridge and terminating before the intersection of River Road with a proposed turnaround for road maintenance purposes located just west of the beginning of the trail section on the west side of the bridge; and,

  THAT the financial considerations of $100,000 capital and $5,000 operating costs be carried forward to Budget 2025 for consideration.

13.

ANNOUNCEMENTS

14.

BUSINESS ARISING FROM CLOSED SESSION

15.

CONFIRMATORY BY-LAW

• RECOMMENDATION

  THAT the Confirmatory By-Law as attached to this Agenda be read a first, second and third time, and finally passed in Open Council. 

16.

ADJOURNMENT

• RECOMMENDATION

  THAT we do now adjourn to meet again at the call of the Mayor.