Committee of the Whole Agenda

Monday, June 02, 2025

6:00 P.m. - 9:00 P.m.

Council Chambers - Hybrid

60 Snyder's Road West

Baden, Ontario

N3A 1A1

This meeting will be held in-person and electronically in accordance with Section 238 (3.3) of the Municipal Act, 2001. Please subscribe to the Township of Wilmot You Tube Channel to watch the live stream or view after the meeting.

Delegations must register with the Legislative Services Division. The only matters being discussed at this meeting will be those on the Agenda.

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1.

CALL TO ORDER

• RECOMMENDATION

  THAT the Committee of the Whole on June 2, 2025 be called to order at 6:00 p.m.

2.

TERRITORIAL LAND ACKNOWLEDGEMENT

Councillor S. Martin will read the Territorial Land Acknowledgement.

3.

ADDITIONS TO THE AGENDA

4.

ADOPTION OF THE AGENDA

• RECOMMENDATION

  THAT the Agenda as presented for June 2, 2025 be adopted.

5.

DISCLOSURE OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

Members of Council and members of the Township’s local boards are required to file a written statement when they have a conflict of interest. If a conflict is declared, please review the Policies and Rules for Council  and complete the Disclosure of Pecuniary Interest Form.

6.

PRESENTATIONS

6.1

Citizen of the Year Presentation

Staff from the Office of the CAO will provide an update on the 2026 Citizen of the Year program.

7.

DELEGATIONS

Pursuant to Council’s Procedural By-law, delegations are permitted to address Council for a maximum of seven (7) minutes. Specific Interest Delegations are only permitted to discuss matters listed on the Committee agenda as staff reports; informal and formal public meetings; notice of motions; and by-laws. All Specific Interest Delegations where possible are encouraged to register prior to the start of the meeting. For Specific Interest Delegates who are attending in-person, registration is permitted up to the start of the meeting. Specific Interest Delegates who are interested in attending virtually must register by 12:00 p.m. on June 2, 2025, in order to participate electronically.

8.

CORRESPONDENCE

8.1

Correspondence from Community Services regarding Parks and Recreation Month (June)

9.

CONSENT AGENDA

• RECOMMENDATION

  THAT Consent Agenda Items 9.1, 9.2, 9.3, 9.4 and 9.5 be approved.

9.1

COR-2025-20 - Enova Shareholder Nominee Extension

• RECOMMENDATION

  THAT Report COR-2025-20 Enova Shareholder Nominee Extension be received for information; and,

  THAT Council approve the extension of the initial nomination term of the Enova Energy Corporation Independent Director (Arnold Drung) representing the Townships of Wellesley, Wilmot, and Woolwich by one year to annual meeting of the shareholders in 2026.

9.2

COR-2025-21 - Appointment of Engineer for Drainage Works Petitioned by Demtec Enterprises Inc.

• RECOMMENDATION

  THAT Report COR-2025-21 Appointment of Engineer for Drainage Works Petitioned by Demtec Enterprises Inc. be received for information; and,

  THAT Council appoints K Smart Associates Limited as the engineer firm to prepare a report in respect to the Section 4 petition submitted by Demtec Enterprises Inc.

9.3

CS-2025-08 - Award RFP 2025-11 WRC Aquatics Centre HVAC System Re-Design

• RECOMMENDATION

  THAT Report CS-2025-08, Award RFP 2025-11 WRC Aquatics Centre HVAC System Re-Design be received for information and;

  THAT Council convenes a Special Council Meeting immediately at the conclusion of this meeting to:

  • Approve consulting services related to RFP 2025-11 to DEI Consulting Engineers Inc. for the WRC Aquatics Centre HVAC System Re-Design, as per their proposal submission dated April 24^th, 2025, in the amount of $65,000, plus HST.

9.4

CS-2025-07- Award RFP 2025-05 Consultant Services for Wilmot Fire Station 3 Design and Parks Facilities Operations Centre Re-Design

• RECOMMENDATION

  THAT Report CS-2025-07, Award RFP 2025-05 Consultant Services for Wilmot Fire Station 3 Design and Parks Facilities Operations Centre Re-Design be received for information and;

  THAT Council award RFP 2025-05 to Masri O. Architects Inc. for consultant services for Wilmot Fire Station 3 Design and Parks and Facilities Operations Centre Redesign, as per their bid submission in the amount of $137,600 plus HST; and,

  THAT Council consider By-law 2025-33, being a by-law to authorize the Mayor and the Clerk to enter into an agreement with Masri O. Architects for the consultant services for the Wilmot Fire Station 3 Design and Parks and Facilities Operations Centre Redesign.

9.5

IS-2025-19 - Petersburg Drinking Water System Upgrades - Municipal Housing Infrastructure Program Health and Safety Water Stream Application

• RECOMMENDATION

  THAT Report IS-2025-19 Petersburg Drinking Water System Upgrades – Municipal Housing Infrastructure Program Healthy and Safety Water Stream Application be received for information; and,
  
  THAT  Council endorse Petersburg Drinking Water System Upgrades as the project put forward for the Municipal Housing Infrastructure Program: Health and Safety Water Stream Application.

10.

REPORTS

10.1

COR-2025-18 - 2026 Municipal Election – Alternative Voting Methods

• RECOMMENDATION

  THAT Report COR-2025-18 2026 Municipal Election – Alternative Voting Methods be received for information; and,

  THAT Council adopts Option #____as the voting method for the 2026 Municipal and School Board Election; and,

  FURTHER THAT the Municipal Clerk be directed to bring forward a by-law to authorize the alternative voting method supported by Council to the next regular council meeting.

10.2

COR-2025-24 - Proposed Changes to the Fireworks By-law

• RECOMMENDATION

  THAT Report COR-2025-24 be received for information; and,

  THAT Council directs Staff to bring back a By-law to amend By-law 2023-17 being the Fireworks By-law to the August Regular Council Meeting that includes the following recommendations as included in Report COR-2025-24 including;

  • Decrease number of permitted days;
  • Add permitted times to set off fireworks;
  • Prohibiting the sale of fireworks within the Township; and,
  • Increase set fines.

10.3

COR-2025-25 - Property Tax Exemption for Affordable Housing Program

• RECOMMENDATION

  THAT Report COR-2025-25 Property Tax Exemption for Affordable Housing be received for information, and

  THAT Council support participation in the Region’s property tax exemption program as outlined in staff report COR-2025-25 by providing a property tax exemption for the Township's portion of the levy to non-profit and co-operative affordable housing service providers for a period of 20 years starting in 2025.

  THAT Council direct staff to report back to Council following the first full year of implementation of the program to assess:

  • The outcomes of the exemption in the first year of the program;
  • The potential tax shifts/increases an exemption may create for other tax-paying properties;
  • The level of interest from for-profit developers for this affordable housing incentive and potential to include them in the program; and,
  • The appropriate duration of a property tax exemption program and potential sunset provisions.

  THAT Council consider By-law 2025-34 Being a By-law to provide a property tax exemption for certain affordable housing pursuant to Section 110(9) of the Municipal Act, 2001.

10.4

COR-2025-27 -TransformWR 80x50 Strategy - Update

• RECOMMENDATION

  THAT Report COR-2025-27 TransformWR 80x50 Strategy – Update be received for information.

10.5

COR-2025-28 - Finance Analysis from 2011 to Present - Update

• RECOMMENDATION

  THAT Report COR-2025-28 Finance Analysis from 2011 to Present – Update be received for information.

10.6

COR-2025-29 - 2025 In-Year Operating Budget Request – Records and Information Management Co-ordinator

• RECOMMENDATION

  THAT Report COR-2025-29 be received for information; and,

  THAT Council approves the in-year operating budget request for the Records and Information Management Coordinator position with an in-year budget impact of $10,000 for 2025.

10.7

CS-2025-10 - Community Grants Program – Approval of 2025 Grants

• RECOMMENDATION

  THAT Report CS-2025-10 Community Grants Program Approval of 2025 Grants be received, and

  THAT Council approve the proposed 2025 Community Grants Program grants listed in Appendix A for payment

10.8

IS-2025-20 - Regional Road Assumption - Oxford County Road 5

Report will be included in the revised agenda.

11.

ANNOUNCEMENTS

12.

ADJOURNMENT

• RECOMMENDATION

  THAT we do now adjourn to meet again at the call of the Chair.