Council Meeting Agenda
Council Meeting

Monday, May 06, 2024

7:00 P.m. - 11:00 P.m.

Council Chambers - Hybrid

60 Snyder's Road West

Baden, Ontario

N3A 1A1

This meeting will be held in-person and electronically in accordance with Section 238 (3.3) of the Municipal Act, 2001. Please subscribe to the Township of Wilmot You Tube Channel to watch the live stream or view after the meeting.
Delegations must register with the Legislative Services Department. The only matters being discussed at this meeting will be those on the Agenda.

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1.

CALL TO ORDER

• RECOMMENDATION

  THAT the Regular Council Meeting held on May 6, 2024 be called to order at 7:00 p.m.

2.

TERRITORIAL LAND ACKNOWLEDGEMENT

Councillor K. Wilkinson

3.

ADDITIONS TO THE AGENDA

4.

ADOPTION OF THE AGENDA

• RECOMMENDATION

  THAT the Agenda as presented for May 6, 2024 be adopted.

5.

DISCLOSURE OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

Members of Council and members of the Township’s local boards are required to file a written statement when they have a conflict of interest. If a conflict is declared, please review the Policies and Rules for Council  and complete the Disclosure of Pecuniary Interest Form.

6.

MINUTES OF PREVIOUS MEETINGS

• RECOMMENDATION

  THAT the Minutes of the April 22, 2024 Regular Council Meeting and April 25, 2024 Special Council Meeting be adopted as presented.

7.

DELEGATIONS

Pursuant to Council’s Procedural By-law, delegations are permitted to address the Committee for a maximum of seven (7) minutes. Delegations are only permitted to discuss matters listed on the Council agenda as staff reports; informal and formal public meetings; notice of motions; and by-laws. All Delegations where possible are encouraged to register prior to the start of the meeting. For Delegates who are attending in-person, registration is permitted up to the start of the meeting. Delegates who are interested in attending virtually must register by 12:00 p.m on May 6, 2024, in order to participate electronically.

7.1

Agenda Item 9.1 Report CS-2024-08 - Baden Firefighters Association Request for Event to be Deemed Municipally Significant

7.1.1

Kevin Shantz

8.

CORRESPONDENCE

8.1

Correspondence from Barry Wolfe Regarding Staff Report CAO-2024-04 Prime Ministers Path Options for Next steps

8.2

Correspondence from Grand River Conservation Authority Regarding Watershed-based Resource Management Strategy - Consultation Period

9.

CONSENT AGENDA

• RECOMMENDATION

  THAT Consent Agenda Item 9.1 be approved.

9.1

CS-2024-08 - Baden Firefighters Association Request for Event to be Deemed Municipally Significant

• RECOMMENDATION

  THAT Report CS-2024-08 be received for information.

  THAT Council designate the Baden Firefighters Association Hose Monkey Ball Tournament and Concert held at Sir Adam Beck Park on June 21 and 22, 2024 a Municipally Significant Event.

10.

REPORTS

10.1

COR-2024-21 - Community Grants Program – Approval of 2024 Grants

This item was deferred from the April 22, 2024 Council Meeting. 

The main motion, as amended was moved by Councillor S. Cressman and seconded by Councillor H. Sidhu at the April 22, 2024 Council Meeting.

• RECOMMENDATION

  THAT Report COR-2024-21 be received, and

  THAT the proposed 2024 Community Grants Program grants listed in Appendix A be approved for payment, save and except for Group 2 Wilmot Agricultural Society, Group 5 WODSS Bursaries and Group 10 New Hamburg Firebirds;

  AND THAT Group 20 Wilmot Girls Hockey Association funding request in the amount of $2500.00 be approved. 

• RECOMMENDATION

  THAT the proposed 2024 Community Grants Program grant funding for Group 2 Wilmot Agricultural Society and Group 5 WODSS Bursaries listed in Appendix A be approved for payment.

• RECOMMENDATION

  THAT the proposed 2024 Community Grants Program grant funding for Group 10 New Hamburg Firebirds listed in Appendix A be approved for payment.

10.2

COR-2024-24 - Special Fire Services Fees

• RECOMMENDATION

  THAT Report COR 2024-24 be received for information; and

  THAT the practice of billing the property owners in the Wellesley Fire Services response area of Wilmot a surcharge on their tax bill be discontinued effective for 2024.

10.3

COR-2024-23 - 2024 Tax Rates and Due Dates

• RECOMMENDATION

  THAT Report COR-2024-23 be received, and

  That draft bylaw 2024-24 included in tonight’s agenda be adopted to set the tax rates and due dates for the final billing of property taxes for 2024; and

  That staff be authorized to commence a communications effort to notify residents of planned changes to tax due dates for 2025, and to encourage increased participation in the Township’s preauthorized payment program for taxes.

10.4

CS-2024-09 - Award of RFT 2024-04 Parks and Facilities Stake Truck

• RECOMMENDATION

  THAT Report CS-2024-09, Award of RFT 2024-04 Parks and Facilities Stake Truck be received for information, and further

  THAT Council approve award to Oxford Dodge Chrysler (1992) LTD in the amount of $100,791.00 excluding taxes for the supply and delivery of a Parks and Facilities Stake Truck based on the results of RFT 2024-04, and further

  THAT Council approve an additional $791.00 excluding taxes through the Ontario Community Infrastructure Fund.

11.

BY-LAWS

• RECOMMENDATION

  THAT By-Laws as attached to this Agenda be read a first, second and third time, and finally passed in Open Council. 

11.1

By-Law 2024-24 Being a By-Law to Establish the 2024 Final Tax Levy Rates and to Provide for the Payment of Taxes by Instalments

12.

ANNOUNCEMENTS

13.

CONFIRMATORY BY-LAW

• RECOMMENDATION

  THAT the Confirmatory By-Law as attached to this Agenda be read a first, second and third time, and finally passed in Open Council. 

14.

ADJOURNMENT

• RECOMMENDATION

  THAT we do now adjourn to meet again at the call of the Mayor.