Committee of the Whole Agenda

Monday, March 03, 2025

5:00 P.m. - 8:00 P.m.

Council Chambers - Hybrid

60 Snyder's Road West

Baden, Ontario

N3A 1A1

This meeting will be held in-person and electronically in accordance with Section 238 (3.3) of the Municipal Act, 2001. Please subscribe to the Township of Wilmot You Tube Channel to watch the live stream or view after the meeting.

Delegations must register with the Legislative Services Division. The only matters being discussed at this meeting will be those on the Agenda.

---

1.

CALL TO ORDER

• RECOMMENDATION

  THAT the Committee of the Whole on March 3, 2025 be called to order at 5:00 p.m.

2.

CLOSED SESSION

• RECOMMENDATION

  THAT a Closed Meeting of the Committee of the Whole be held on March 3, 2025, at 5:00 p.m. at the Wilmot Administrative Complex, in accordance with Section 239 (2) (f) and (b) of the Municipal Act, 2001, to consider the following: 

  • CAO Recruitment- Section 239(2)(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and,
  • People Plan - Section 239(2)(b) personal matters about an identifiable individual, including municipal employees

3.

RECONVENE INTO OPEN SESSION

Committee will reconvene in Open Session at approximately 6:00 p.m. and continue with the Agenda as presented.

• RECOMMENDATION

  THAT the Committee reconvene in Open Session at XX:XX p.m.

4.

TERRITORIAL LAND ACKNOWLEDGEMENT

Mayor N. Salonen will read the Territorial Land Acknowledgement.

5.

ADDITIONS TO THE AGENDA

6.

ADOPTION OF THE AGENDA

• RECOMMENDATION

  THAT the Agenda as presented for March 3, 2025 be adopted.

7.

DISCLOSURE OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

Members of Council and members of the Township’s local boards are required to file a written statement when they have a conflict of interest. If a conflict is declared, please review the Policies and Rules for Council  and complete the Disclosure of Pecuniary Interest Form.

8.

PRESENTATIONS

8.1

New Hamburg Arena Preliminary Study Update

Bob Prince, Invizij Architects Inc.

9.

DELEGATIONS

Pursuant to Council’s Procedural By-law, delegations are permitted to address Council for a maximum of seven (7) minutes. Specific Interest Delegations are only permitted to discuss matters listed on the Committee agenda as staff reports; informal and formal public meetings; notice of motions; and by-laws. All Specific Interest Delegations where possible are encouraged to register prior to the start of the meeting. For Specific Interest Delegates who are attending in-person, registration is permitted up to the start of the meeting. Specific Interest Delegates who are interested in attending virtually must register by 12:00 p.m. on March 3, 2025, in order to participate electronically.

10.

CORRESPONDENCE

11.

CONSENT AGENDA

• RECOMMENDATION

  THAT Consent Agenda Items 11.1, 11.2, 11.3 and 11.4 be approved.

11.1

COR-2025-06 - Delton Reibling Municipal Drain Actual Cost By-Law

• RECOMMENDATION

  THAT Report COR-2025-06 be received for information; and,

  THAT Council considers the adoption of the By-Law to Amend By-Law 2023-23 to Provide for the Actual Costs for Drainage Works Known as the Delton Reibling Municipal Drain at the March 24, 2025 Regular Council Meeting.

11.2

COR-2025-10 Regional Fireworks By-law Review

• RECOMMENDATION

  THAT Report COR 2025-10 - Regional Firework By-law Review be received for information

11.3

CS-2025-04 - Baden Firefighters Association Request for Event to be Deemed Municipally Significant

• RECOMMENDATION

  THAT Report CS-2025-04 Baden Firefighters Association Request for Event to be Deemed Municipally Significant be received for information; and,

  THAT Council designate the Baden Firefighters Association Hose Monkey Ball Tournament and Concert held at Sir Adam Beck Park on June 20 and 21, 2025 a Municipally Significant Event.

11.4

IS-2025-08 - 2024 Annual Summary and Water Quality Report

• RECOMMENDATION

  THAT the 2024 Annual Summary and Water Quality Reports be received for information; and,

  THAT Council remains committed to providing the necessary resources for the ongoing implementation, maintenance, and continual improvement of the Drinking Water Quality Management Standard (DWQMS) as outlined in this report.

12.

REPORTS

12.1

CAO-2025-01 - Chief Administrative Officer Recruitment Request for Proposal (RFP 2025-03)

• RECOMMENDATION

  THAT Report CAO-2025-06 be received, and;

  THAT RFP 2025-03, as in Attachment 1, be issued with a closing date of XXX, XX, XXXX

12.2

CAO-2025-05 - People Plan Update

• RECOMMENDATION

  THAT Report CAO-2025-05 People Plan update be received for information; and,

  THAT Council directs Staff to report back on corporate culture initiatives and results; and,

  THAT Council directs Staff to report back in Q3 with a People Plan report and 5 year plan for Council’s approval.

12.3

COR-2025-07 - 2023 Audited Financial Statements

• RECOMMENDATION

  THAT Report COR-2025-07 - 2023 Audited Financial Statements be received for information; and,

  THAT Council approve the 2023 Audited Financial Statements as presented. 

   

12.4

CS-2025-02 - New Hamburg Arena Preliminary Study Update

• RECOMMENDATION

  THAT Report CS-2025-02, New Hamburg Arena Preliminary Study Update be received for information and:

  THAT Council direct Staff to develop a plan for alternative uses at the New Hamburg Community Centre based on the financial implications in this report.

12.5

CS-2025-03 - Arts and Culture Master Plan Interim Report

• RECOMMENDATION

  THAT Report CS-2025-03, the 2025 Arts and Culture Master Plan Interim Report be received for information.

12.6

DEV-2025-02 - Official Plan Amendment Application 02/24 and Zone Change Application 03/24, 59 Bergey Court / 12 Shephard Place, New Hamburg

• RECOMMENDATION

  THAT Council approve Official Plan Amendment No. 13 to change the designation of a portion of the lands described as Part of Lot 22, Concession South of Bleams Road from Open Space to Urban Residential; and,

  THAT Council approve Zone Change Application 03/24 affecting Part Lot 22, Concession South of Bleams Road and Lot 1, Plan 1795 to:

  1. rezone the subject lands from Zone 2 and 2f (Residential) to Zone 4a (Residential) and Zone 11 (Open Space);
  2. decrease the maximum density from 35 units/hectare to 19.12 units/hectare on the lands zoned Zone 4a;
  3. establish a minimum lot area of 1.83 hectares;
  4. establish the lot line abutting Bergey Court as the front lot line, and the lot line abutting Shephard Place as the exterior lot line;
  5. reduce the front yard setback from 7.6m to 6.0m for a street townhouse with its front façade facing Bergey Court and to 3.0m for one street townhouse unit having its side façade facing Bergey Court;
  6. increase the exterior side yard setback from 6.0m to 7.5m for a street townhouse with its front façade facing Shephard Place;
  7. establish the minimum and maximum driveway width for each street townhouse unit with its access on Shephard Place as 5.5m;
  8. reduce the minimum lot area for future title separation of a street townhouse from 270m² to 204m²; and
  9. reduce the minimum rear yard setback resulting from future title separation of a street townhouse from 7.6m to 6.4m.

12.7

IS-2025-05 - Carmel Koch On Road Winter Parking - RARE Agreement

• RECOMMENDATION

  THAT Council authorize the Township of Wilmot to enter into a Contribution Agreement with Rare Charitable Research Reserve to fund the installation of 20 on-road parking spaces on Carmel-Koch Road at the Schneider Lands Bush Trail entrance; and, 

  THAT Council approve the realignment of Carmel-Koch Road at Wilmot Line to establish a T-intersection to reduce the speed of southbound vehicles and improve safety for drivers, pedestrians, and users of the proposed parking area on Carmel Koch Road; and,

  THAT Council approve a capital project for the work in the amount of $101,500 to be funded $70,000 from RARE Donation and $31,500 from Transportation Capital Reserve Fund.

12.8

IS-2025-06 - Award of Tender – Victoria Street and Boullee Street Reconstruction

• RECOMMENDATION

  THAT Council award RFT2025-01 Victoria Street and Boullee Street Reconstruction to Cassidy Construction London Ltd. of London, Ontario as per their tender submission on February 5th, 2024, as the lowest compliant bidder in the amount of $ 5,918,815.40 plus HST; and,

  THAT Council approve the budget allocation within the 2025 Capital Budget in the amount of $5,086,201.00 pursuant to the funding requirements for RFT2025-01.

13.

ANNOUNCEMENTS

14.

BUSINESS ARISING FROM CLOSED SESSION

15.

ADJOURNMENT

• RECOMMENDATION

  THAT we do now adjourn to meet again at the call of the Chair.