Council Meeting Agenda
Council Meeting

Monday, April 03, 2023

7:00 P.m. - 11:00 P.m.

Council Chambers - Hybrid

60 Snyder's Road West

Baden, Ontario

N3A 1A1

This meeting will be held in-person and electronically in accordance with Section 238 (3.3) of the Municipal Act, 2001. Please subscribe to the Township of Wilmot You Tube Channel to watch the live stream or view after the meeting.
Delegations must register with the Legislative Services Department. The only matters being discussed at this meeting will be those on the Agenda.

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1.

MOTION TO CONVENE INTO CLOSED MEETING

• RECOMMENDATION

  THAT a Closed Meeting of Council be held on April 3, 2023 at 6:30 p.m. in accordance with Section 239 (2) (c) of the Municipal Act, 2001 to consider the
  following:

  • Proposed Land Acquisition - Section 239 (2) (c) - a proposed or
    pending acquisition or disposition of land by the municipality or local
    board. 

2.

MOTION TO RECONVENE IN OPEN MEETING 

• RECOMMENDATION

  THAT Council reconvenes in Open Session at 7:00 p.m.

3.

MOMENT OF REFLECTION

4.

TERRITORIAL ACKNOWLEDGEMENT

Councillor H. Sidhu

5.

DISCLOSURE OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

6.

ADDITIONS TO THE AGENDA

• Item 13.3 - Correspondence from Waterloo-Oxford District Secondary School

7.

ADOPTION OF THE AGENDA

• RECOMMENDATION

  That the Agenda as presented for April 3, 2023 be adopted.

8.

MINUTES OF PREVIOUS MEETINGS

• RECOMMENDATION

  THAT the minutes of the following meetings be adopted as presented:

  • March 14, 2023 Special Council Meeting
  • March 20, 2023 Regular Council Meeting 

9.

PUBLIC MEETINGS - NONE

10.

PRESENTATIONS

10.1

Municipal Grants to Community Groups

11.

CONSENT AGENDA

11.1

Greenwood Drive Reconstruction - Award of Contract, IS-2023-10

• RECOMMENDATION

  THAT Council award RFT 2023-02 Greenwood Drive Reconstruction to 410754 Ontario Limited o/a Sousa Concrete. of Cambridge, Ontario as per their tender submission on March 21, 2023, in the amount of $ $918,454.50 plus HST, and further,

  THAT Council authorize the expenditure of an additional $9,000, plus HST, for Tracking and Reporting of soils as per Ontario regulation 406/19 On-Site and Excess Soils Management, and an estimated $12,000 plus HST for materials testing to MTE Consulting.

11.2

Contract Extension Castle Kilbride Exterior Construction, CS-2023-06

• RECOMMENDATION

  THAT Report CS 2023-06 be received for information purposes; and further,

  THAT staff be authorized to extend the construction contract with Homestead Woodworks by $112,232.23 + HST to complete exterior porch repairs.

11.3

Co-operative Contract - Annual Surface Treatment Program, IS-2023-09

• RECOMMENDATION

  THAT Council approve the participation in the co-operative tender with Oxford County for the application of surface treatment by Walker Construction Limited for the 2023 Annual Surface Treatment Program, as per their bid submission dated March 3, 2023, in the amount of $426,926.00 plus HST.

12.

REPORTS

12.1

Recruitment Process – Director of Community Services, CAO-2023-07

• RECOMMENDATION

  THAT Council endorse the recruitment process for the Director of Community Services as outlined in this report and further,

  THAT Council appoint XX as the Council representative to participate on the Director of Community Services hiring committee.

12.2

Township Gravel Pit Operational Report, IS-2023-01

• RECOMMENDATION

  THAT staff be directed to investigate utilization opportunities for the Township-owned gravel pit facility at 1768 Huron Road; and further,

  THAT, if feasible, staff be directed to issue an Expression of Interest for further use opportunities at the pit facility.

12.3

New Hamburg Arena Ice Feasibility, CS-2023-04

• RECOMMENDATION

  THAT Report CS 2023-04 be received for information purposes.

13.

CORRESPONDENCE

13.1

Correspondence from Ministry of Natural Resources and Forestry

13.2

Correspondence from the Association of Ontario Road Supervisors

13.3

Correspondence from Waterloo -Oxford District Secondary School (addendum)

14.

BY-LAWS

• RECOMMENDATION

  THAT By-Laws as attached to this Agenda be read a first, second and third time, and finally passed in Open Council.

14.1

By-Law 2023-XX Being a By-Law to Prohibit the Sale and Use of Firecrackers and to Regulate Sale and use of Fireworks in the Township of Wilmot

15.

NOTICE OF MOTIONS

15.1

TOWNSHIP OF WILMOT LAND ACKNOWLEDGEMENT

Councillor L. Dunstall's Notice of Motion:

WHEREAS the Township is committed to continuous improvement and recognizing the relationship of the indigenous territory/territories of where Council meets;

THEREFORE BE IT RESOLVED that staff be directed to report back to Council on ways to enhance, personalize and make meaningful the Land Acknowledgement Statement.

• RECOMMENDATION

  WHEREAS the Township is committed to continuous improvement and recognizing the relationship of the indigenous territory/territories of where Council meets;

   

  THEREFORE BE IT RESOLVED that staff be directed to report back to Council on ways to enhance, personalize and make meaningful the Land Acknowledgement Statement.

16.

ANNOUNCEMENTS

17.

BUSINESS ARISING FROM CLOSED SESSION

18.

CONFIRMATORY BY-LAW

• RECOMMENDATION

  THAT the Confirmatory By-Law, as attached to this Agenda be read a first, second and third time, and finally passed in Open Council.

19.

ADJOURNMENT

• RECOMMENDATION

  THAT we do now adjourn to meet again at the call of the Mayor.