Council Meeting Agenda
Council Meeting

Monday, April 22, 2024

5:00 P.m. - 11:00 P.m.

Council Chambers - Hybrid

60 Snyder's Road West

Baden, Ontario

N3A 1A1

This meeting will be held in-person and electronically in accordance with Section 238 (3.3) of the Municipal Act, 2001. Please subscribe to the Township of Wilmot You Tube Channel to watch the live stream or view after the meeting.
Delegations must register with the Legislative Services Department. The only matters being discussed at this meeting will be those on the Agenda.

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1.

CALL TO ORDER

• RECOMMENDATION

  THAT the Regular Council Meeting held on April 22, 2024 be called to order at 5:00 p.m.

2.

CLOSED SESSION

• RECOMMENDATION

  THAT a Closed Meeting of Council be held on April 22, 2024, at 5:00 p.m. at the Wilmot Administrative Complex, in accordance with Section 239 (2) (h) of the Municipal Act, 2001, to consider the following: 

  • Confidential Information Supplied in Confidence from the Province of Ontario - Section 239 (2)(h) - Information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any item.

3.

RECONVENE INTO OPEN SESSION

Council will reconvene in Open Session at approximately 7:00 p.m. and continue with the Agenda as presented.

• RECOMMENDATION

  THAT Council reconvenes in Open Session at X:XX p.m.

4.

TERRITORIAL LAND ACKNOWLEDGEMENT

Councillor S. Martin

5.

ADDITIONS TO THE AGENDA

6.

ADOPTION OF THE AGENDA

• RECOMMENDATION

  THAT the Agenda as presented for April 22, 2024 be adopted.

7.

DISCLOSURE OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

Members of Council and members of the Township’s local boards are required to file a written statement when they have a conflict of interest. If a conflict is declared, please review the Policies and Rules for Council  and complete the Disclosure of Pecuniary Interest Form.

8.

MINUTES OF PREVIOUS MEETING(S)

• RECOMMENDATION

  THAT the Minutes of the April 8, 2024 Council Meeting be adopted as presented.

9.

PRESENTATIONS

10.

DELEGATIONS

Pursuant to Council’s Procedural By-law, delegations are permitted to address the Committee for a maximum of seven (7) minutes. Delegations are only permitted to discuss matters listed on the Council agenda as staff reports; informal and formal public meetings; notice of motions; and by-laws. All Delegations where possible are encouraged to register prior to the start of the meeting. For Delegates who are attending in-person, registration is permitted up to the start of the meeting. Delegates who are interested in attending virtually must register by 12:00 p.m on April 22, 2024, in order to participate electronically.

11.

CORRESPONDENCE

12.

CONSENT AGENDA

• RECOMMENDATION

  THAT Consent Agenda Items 12.1, 12.2, 12.3, and 12.4 be approved.

12.1

IS-2024-12 - Co-operative Purchase – 2024 Annual Surface Treatment Program

• RECOMMENDATION

  THAT Council approve the participation in two (2) co-operative tenders with Oxford County and the Township of Perth East for the application of surface treatment by Walker Construction Limited for the 2024 Annual Surface Treatment Program, as per their bid submissions dated April 2, 2024, in the amount of $174,422.40 plus HST and dated September 29, 2023, in the amount of $318,012.50 plus HST, respectively.

12.2

IS-2024-13 - Geotechnical Consulting Services – Proposed Sanitary Trunk CN Railway Crossing

• RECOMMENDATION

  THAT Council receive Report IS-2024-13 for information.

12.3

COR-2024-22 - Repeal Policy CA-30 Lottery Licensing Policies

• RECOMMENDATION

  THAT Report COR-2023-035 be received; and further,

  THAT Governance Policy CA-30 Lottery Licensing Policies be repealed.

12.4

FS-2024-07 - Voice Radio Service Level Agreement (P25)

• RECOMMENDATION

  THAT Report FS-2024-07 be received and Council approves entering a joint P25 Voice Radio Service Level Agreement with the Regional Municipality of Waterloo Police Services Board, the Region of Waterloo, and the Cities of Kitchener, Cambridge, Waterloo, and the Townships of North Dumfries, Wellesley, and Woolwich, subject to any minor revisions as required by the Chief Administrative Officer and/or Township Solicitor.

  AND THAT the Mayor and Clerk be authorized to execute the joint P25 Voice Radio Service Level Agreement on behalf of the Township of Wilmot and the Waterloo Region Police Services Board, the Regional Municipality of Waterloo, the Cities of Kitchener, Cambridge and Waterloo, and the Townships of North Dumfries, Wellesley, and Woolwich.

13.

REPORTS

13.1

COR-2024-21 - Community Grants Program – Approval of 2024 Grants

• RECOMMENDATION

  THAT Report COR-2024-21 be received, and

  THAT the proposed 2024 Community Grants Program grants listed in Appendix A be approved for payment.

13.2

IS-2024-10 - Award of Tender - Snyder’s Road West and Foundry Street Reconstruction

• RECOMMENDATION

  THAT Council award RFT2024-01, Snyder’s Road West and Foundry Street Reconstruction to Steed and Evans Limited of St. Jacobs, Ontario as per their tender submission on April 10, 2024, as the lowest compliant bidder in the amount of $7,541,729.55 plus HST; and,

  THAT Council approve an increase in the budget of $ 3,949,260, to be funded from recoveries from the Region of Waterloo ($3,926,330) and $22,930 from Reserve Funds; and,

  THAT Council authorize the expenditure of up to $130,120.96 plus HST, to offset remaining invoicing to be received from the Region of Waterloo for the completion of design services, additional geotechnical investigations and environmental works as required to secure CNR Work Permit and MECP – Permit to Take Water.

14.

NOTICES OF MOTION

14.1

Councillor S. Martin Regarding Ontario Energy Board New Home Subsidies

• RECOMMENDATION

  WHEREAS the Township of Wilmot is part of Waterloo Region and Province of Ontario’s movement to developing cleaner energy; and,

  WHEREAS the Ontario Energy Board has decided to end the subsidy for new homes to hook up to a natural gas system; and,

  WHEREAS the Government of Ontario has indicated a desire to overturn this decision by the Ontario Energy Board; and, further,

  WHEREAS some Ontario municipalities are asking the Provincial Government to drop its plan to protect Enbridge Gas subsidies.

  BE IT THEREFORE RESOLVED THAT that staff be directed to report back to Council within two months with information relating to the impact of the end of the subsidy on the Township of Wilmot.

15.

ANNOUNCEMENTS

16.

BUSINESS ARISING FROM CLOSED SESSION

17.

CONFIRMATORY BY-LAW

• RECOMMENDATION

  THAT the Confirmatory By-Law as attached to this Agenda be read a first, second and third time, and finally passed in Open Council. 

18.

ADJOURNMENT

• RECOMMENDATION

  THAT we do now adjourn to meet again at the call of the Mayor.