Council Meeting Agenda
Council Meeting

Monday, July 29, 2024

5:30 P.m. - 10:00 P.m.

Council Chambers - Hybrid

60 Snyder's Road West

Baden, Ontario

N3A 1A1

This meeting will be held in-person and electronically in accordance with Section 238 (3.3) of the Municipal Act, 2001. Please subscribe to the Township of Wilmot You Tube Channel to watch the live stream or view after the meeting.
Delegations must register with the Legislative Services Division. The only matters being discussed at this meeting will be those on the Agenda.

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1.

CALL TO ORDER

• RECOMMENDATION

  THAT the Regular Council Meeting held on July 29, 2024 be called to order at 5:30 p.m.

2.

CLOSED SESSION

• RECOMMENDATION

  THAT a Closed Meeting of Council be held on July 29, 2024, at 5:30 p.m. at the Wilmot Administrative Complex, in accordance with Section 239 (2) (b) the Municipal Act, 2001, to consider the following: 

  • CAO Performance Appraisal Process - Section 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees; and
  • Working Relationships - Section 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees.

3.

RECONVENE INTO OPEN SESSION

Council will reconvene in Open Session at approximately 7:00 p.m. and continue with the Agenda as presented.

• RECOMMENDATION

  THAT Council reconvenes in Open Session at X:XX p.m.

4.

TERRITORIAL LAND ACKNOWLEDGEMENT

Councillor H. Sidhu

5.

ADDITIONS TO THE AGENDA

6.

ADOPTION OF THE AGENDA

• RECOMMENDATION

  THAT the Agenda as presented for July 29, 2024 be adopted.

7.

DISCLOSURE OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

Members of Council and members of the Township’s local boards are required to file a written statement when they have a conflict of interest. If a conflict is declared, please review the Policies and Rules for Council  and complete the Disclosure of Pecuniary Interest Form.

8.

MINUTES OF PREVIOUS MEETINGS

• RECOMMENDATION

  THAT the Minutes of the June 24, 2024 Regular Council Meeting and July 17, 2024 Special Council Meeting be adopted as presented.

9.

DELEGATIONS

Pursuant to Council’s Procedural By-law, delegations are permitted to address the Committee for a maximum of seven (7) minutes. Delegations are only permitted to discuss matters listed on the Council agenda as staff reports; informal and formal public meetings; notice of motions; and by-laws. All Delegations where possible are encouraged to register prior to the start of the meeting. For Delegates who are attending in-person, registration is permitted up to the start of the meeting. Delegates who are interested in attending virtually must register by 12:00 p.m. on July 29, 2024, in order to participate electronically.

10.

CORRESPONDENCE

10.1

Correspondence from AMO and OMA Regarding Joint Health Resolution Campaign

10.2

Correspondence from AMO Regarding Advocacy on Homelessness Encampments

10.3

Correspondence from CN Regarding Rail Safety Week Proclamation

10.4

Correspondence from Dorothy Wilson Regarding the Wilmot Land Assembly Project

11.

CONSENT AGENDA

• RECOMMENDATION

  THAT Consent Agenda Items 11.1, 11.2, 11.3, 11.4, 11.5,  11.6, 11.7 and 11.8 be approved.

11.1

IS-2024-19 - Award of Contract – Request for Proposal for Structure Rehabilitation & Replacement of Culvert #24/B-T12 (Huron Road) and Bridge #7/B-T3 (Carmel Koch Road)

• RECOMMENDATION

  THAT Council award RFP2024-11, Culvert #24/B-T12 (Huron Road) and Bridge #7/B-T3 (Carmel Koch Road) to GEI Consultants Canada Limited of Guelph, Ontario as per their proposal submission on July 4, 2024, in the amount of $125,320.00 plus HST; and further,

  THAT Staff be directed to execute the Consulting Engineering Agreement documents with GEI Consultants Canada Limited to proceed with the scope of services and tasks contained in the proposal document.

11.2

IS-2024-20 - Bridge #34/B-T9, Bridge Street - Emergency Slope Repair

• RECOMMENDATION

  THAT Report No. IS-2024-20, Bridge #34/B-T9, Bridge Street – Emergency Slope Repair be received for information.

11.3

IS-2024-21 - Annual Hot Mix Asphalt Program – Award of Contract

• RECOMMENDATION

  THAT RFT 2024-21 be awarded to Steed and Evans Limited of St. Jacob’s, Ontario for the Annual Hot Mix Asphalt Program, as per their bid submission dated July 18, 2024, in the amount of $ 205,821.00, plus HST.

11.4

IS-2024-23 - Punkeydoodles Oxford Road 5 Project Update

• RECOMMENDATION

  THAT the report Punkeydoodles Oxford Road 5 Project Update Report IS-2024-23 is received for information; and further,

  THAT Council approves a project funding increase to $200,000 for capital account 02-3000-0401, to be funded from Infrastructure Renewal Reserve Fund (#6125).

11.5

IS-2024-24 - Extension of Contract for Engineering Consulting Services – Boullee Street SWM Facility Retrofit

• RECOMMENDATION

  THAT Council receive Report IS-2024-24 Extension of Contract for Engineering Consulting Services – Boullee Street SWM Facility Retrofit for information.

11.6

COR-2024-35 - Petition for Drainage Works by Owners- Kevin and Tracey Erb

• RECOMMENDATION

  THAT the Petition for Drainage Works by Owners Kevin and Tracey Erb be accepted; and further,

  THAT K. Smart Associates Limited be appointed as the engineer firm to prepare a report with instruction as per Section 8(4) of the Drainage Act to include the Erb petition in the Section 78 report for the Nicklas Drain.

11.7

COR-2024-37 - Petition for Drainage Works by Owners- JJZ Developments Inc.

• RECOMMENDATION

  THAT the Petition for Drainage Works by Owners JJZ Developments Inc. be accepted; and further,

  THAT the Clerk be directed to prepare and circulate a Notice of Decision to be sent to the prescribed persons under Section 5(1) (b) of the Drainage Act, 1990.

11.8

CS-2024-17 - Operations at Parks and Fire Administration Building 30 Neville Street

• RECOMMENDATION

  THAT Report CS-2024-17 Operations at Parks and Fire Administration Building 30 Neville Street be received for information.

12.

REPORTS

12.1

COR-2024-36 - Procedural By-law Amendment Relating to Delegations

• RECOMMENDATION

  THAT Report COR-2024-36 be received as information; and further,

  THAT the Clerk be directed to bring forward an a By-law on the August 26, 2024 Regular Council Agenda to implement the changes outlined in this Report.

13.

ANNOUNCEMENTS

14.

BUSINESS ARISING FROM CLOSED SESSION

15.

CONFIRMATORY BY-LAW

• RECOMMENDATION

  THAT the Confirmatory By-Law as attached to this Agenda be read a first, second and third time, and finally passed in Open Council. 

16.

ADJOURNMENT

• RECOMMENDATION

  THAT we do now adjourn to meet again at the call of the Mayor.