Council Meeting Agenda
Council Meeting

Monday, November 04, 2024

7:00 P.m. - 11:00 P.m.

Council Chambers - Hybrid

60 Snyder's Road West

Baden, Ontario

N3A 1A1

This meeting will be held in-person and electronically in accordance with Section 238 (3.3) of the Municipal Act, 2001. Please subscribe to the Township of Wilmot You Tube Channel to watch the live stream or view after the meeting.
Delegations must register with the Legislative Services Division. The only matters being discussed at this meeting will be those on the Agenda.

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1.

CALL TO ORDER

• RECOMMENDATION

  THAT the Regular Council Meeting held on November 4, 2024 be called to order at 6:00 p.m.

2.

CLOSED SESSION

• RECOMMENDATION

  THAT a Closed Meeting of Council be held on November 4, 2024, at 6:00 p.m. at the Wilmot Administrative Complex, in accordance with Section 239 (2) (d) and (e) of the Municipal Act, 2001, to consider the following: 

  • St. Agatha Community Centre- Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and,

  • Cost-of-Living Adjustment- Labour relations or employee negotiations.

3.

RECONVENE INTO OPEN SESSION

Council will reconvene in Open Session at approximately 7:00 p.m. and continue with the Agenda as presented.

• RECOMMENDATION

  THAT Council reconvenes in Open Session at 7:00 p.m.

4.

TERRITORIAL LAND ACKNOWLEDGEMENT

Councillor S. Cressman

5.

ADDITIONS TO THE AGENDA

6.

ADOPTION OF THE AGENDA

• RECOMMENDATION

  THAT the Agenda as presented for November 4, 2024 be adopted.

7.

DISCLOSURE OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

Members of Council and members of the Township’s local boards are required to file a written statement when they have a conflict of interest. If a conflict is declared, please review the Policies and Rules for Council  and complete the Disclosure of Pecuniary Interest Form.

8.

MINUTES OF PREVIOUS MEETING

• RECOMMENDATION

  THAT the Minutes of the October 21, 2024 Regular Council Meeting be adopted as presented.

9.

DELEGATIONS

Pursuant to Council’s Procedural By-law, delegations are permitted to address Council for a maximum of seven (7) minutes. General Interest Delegation are included below. Only three General Interest Delegations are permitted at each Regular Council Meeting. General Interest Delegations must register by noon on the Monday prior to the Council meeting date. Specific Interest Delegations are only permitted to discuss matters listed on the Council agenda as staff reports; informal and formal public meetings; notice of motions; and by-laws. All Specific Interest Delegations where possible are encouraged to register prior to the start of the meeting. For Specific Interest Delegates who are attending in-person, registration is permitted up to the start of the meeting. Specific Interest Delegates who are interested in attending virtually must register by 12:00 p.m. on November 4, 2024, in order to participate electronically.

10.

CORRESPONDENCE

10.1

Correspondence from Mike Rice Regarding Contradictions in Wilmot Township Council’s Approach to Community Engagement

11.

CONSENT AGENDA

• RECOMMENDATION

  THAT Consent Agenda Items 11.1 be approved.

11.1

FS-2024-06 - Fire Station 2 Interior Renovations

• RECOMMENDATION

  THAT RFT 2024-08 be awarded to Orion Construction and Management Company to undertake an interior renovation in the apparatus bay of Fire Station 2 in New Dundee, in the amount of $298,862.80 net of HST.

12.

REPORTS

12.1

CAO-2024-12 - Project Management Support

• RECOMMENDATION

  THAT Report CAO-2024-12 Project Management Support be received, and;

  THAT additional funding be approved for project Municipal Accounting Software Upgrade (1230-003) in the amount of $300,000, to be funded from Infrastructure Renewal Capital Reserve Fund (6125).

12.2

COR-2024-28 - Council-Staff Relations Policy Review

• RECOMMENDATION

  THAT Report COR-2024-28 Council-Staff Relations Policy Review, be received for information; and,

  THAT Staff be directed to bring back the Council-Staff Relations Policy for approval at the November 25, 2024 Council Meeting.

12.3

COR-2024-53 - Proposed Changes for the 2025 Council Meeting Schedule and Notice Provisions

• RECOMMENDATION

  THAT Report COR-2024-53 Proposed Changes for the 2025 Council Meeting Schedule and Notice Provisions, be received for information; and,

  THAT Council supports the proposed changes to the 2025 Council Meeting Schedule; and,

  THAT Staff be directed to bring back the Committee of the Whole Terms of Reference, 2025 Council Calendar, and Procedural By-law amendments at the November 25, 2024 Regular Council Meeting for adoption.

12.4

CS-2024-32 - Administration Space Needs Analysis and Modernization Study

• RECOMMENDATION

  THAT Report CS-2024-32, Administration Space Needs Analysis and Modernization Study be received for information.

12.5

DS-2024-16 - Zone Change Application 04/24, 430 Snyder’s Road East, Baden

• RECOMMENDATION

  THAT Council approve Zone Change Application 04/24 made by 1000685410 Ontario Inc. and GSP Group Inc., affecting lands with the municipal address of 430 Snyder’s Road East, to:

  1. increase the maximum building height from 2-stories to 4-stories; and
  2. decrease the width of a drive aisle servicing angled parking spaces from 6.0m to 5.5m.

13.

BY-LAWS

• RECOMMENDATION

  THAT By-Laws as attached to this Agenda be read a first, second and third time, and finally passed in Open Council. 

13.1

By-law 2024-52 Being a By-law to Amend By-law 1983-38 Being the Zoning By-law for the Township of Wilmot (430 Snyder's Rd E)

14.

ANNOUNCEMENTS

15.

BUSINESS ARISING FROM CLOSED SESSION

16.

CONFIRMATORY BY-LAW

• RECOMMENDATION

  THAT the Confirmatory By-Law as attached to this Agenda be read a first, second and third time, and finally passed in Open Council. 

17.

ADJOURNMENT

• RECOMMENDATION

  THAT we do now adjourn to meet again at the call of the Mayor.