Council Meeting Agenda
Council Meeting

-
Council Chambers - Hybrid
60 Snyder's Road West
Baden, Ontario
N3A 1A1

This meeting will be held in-person and electronically in accordance with Section 238 (3.3) of the Municipal Act, 2001. Please subscribe to the Township of Wilmot You Tube Channel to watch the live stream or view after the meeting.
Delegations must register with the Legislative Services Department. The only matters being discussed at this meeting will be those on the Agenda.

1.
CALL TO ORDER

  
  • RECOMMENDATION

    THAT the Regular Council Meeting held on January 15, 2024 be called to order at 7:02 p.m.

2.
TERRITORIAL LAND ACKNOWLEDGEMENT

  

Mayor N. Salonen

3.
ADDITIONS TO THE AGENDA

  

4.
ADOPTION OF THE AGENDA

  
  • RECOMMENDATION

    THAT the Agenda as presented for January 15, 2024 be adopted.

5.
DISCLOSURE OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

  

6.
MINUTES OF PREVIOUS MEETINGS

This item has attachments.  
  • RECOMMENDATION

    THAT the Minutes of the December 11, 2023 Regular Council Meeting and the December 18, 2023 Special Council Meeting, be adopted as presented.

7.
DELEGATIONS

  

8.
CORRESPONDENCE

  

9.
CONSENT AGENDA

  
  • RECOMMENDATION

    THAT Consent Agenda Item 9.1 be approved.

9.1
Nith River Promenade Project Completion, CS-2024-03

This item has attachments.  
  • RECOMMENDATION

    THAT Report CS-2024-03, Nith River Promenade Project Completion be received for information.

10.
REPORTS

  

10.1
Draft 2024 Operating, Utility and Capital Budget, COR-2024-01

This item has attachments.  
  • RECOMMENDATION

    THAT Report COR-2024-01, Draft 2024 Operating, Utility and Capital Budgets be received and immediately referred to Finance & Budget Committee for detailed review, and recommendations to Council.

10.2
Special Event and Facility Subsidies, CS-2024-01

This item has attachments.  
  • RECOMMENDATION

    THAT Report CS 2024 – 01 Special Event and Facility Subsidies be received for information and further,

    THAT Staff be directed to continue facility use subsidies and in-kind staff costs for legacy facility bookings, by affiliated groups and special events taking place at Township facilities in 2024 and further,

    THAT Staff be directed to continue fully subsidizing the Mennonite Relief Sale, Moparfest and New Hamburg Fall Fair as directed per the Council Resolution dated March 20, 2023.

11.
BY-LAWS

  
  • RECOMMENDATION

    THAT By-Laws as attached to this Agenda be read a first, second and third time, and finally passed in Open Council. 

12.
NOTICES OF MOTION

  

12.1
Councillor K. Wilkinson Regarding Wilmot Township Road Safety

  

Councillor K. Wilkinson has given notice to introduce the following motion for consideration this date:

  • RECOMMENDATION

    WHEREAS the safety and well-being of our community's residents, pedestrians, and motorists are of utmost priority; and,

    WHEREAS there has been an increasing concern regarding road safety and vehicle speeds within the municipality, specifically in areas where significant roads feed into our communities and settlement areas; and,

    WHEREAS the jurisdiction of certain roads within our municipality falls under the responsibility of the Region of Waterloo; and,

    WHEREAS road safety and speed mitigation are concerns that extend beyond municipal boundaries and require a coordinated approach between different levels of government.

    THEREFORE BE IT RESOLVED that staff be directed to report back to Council during the 2024 capital budget deliberations on undertaking a study to develop a road safety and speed mitigation strategy with the goal of enhancing the safety of all road users in our community, considering both residential and commercial areas.

    BE IT FURTHER RESOLVED that the scope of such road safety and speed mitigation strategy should include, but not be limited to, the following elements:

    • Assessment of current road safety conditions and high-risk areas;
    • Review of best practices in speed mitigation and road safety measures;
    • Consultation with local law enforcement, community groups, and other stakeholders;
    • Consultation with upper-tier municipal government;
    • Development of a range of effective speed mitigation options, including speed bumps; and,
    • Cost analysis of proposed measures.

    BE IT FURTHER RESOLVED that staff are requested to provide to Council for consideration:

    • A detailed report outlining the research findings and proposed strategies;
    • An estimated timeline for the implementation of these strategies; and,
    • A comprehensive cost analysis for the execution of the proposed measures.

    BE IT FINALLY RESOLVED that Council requests the Region of Waterloo to actively engage with the Township of Wilmot staff to address road safety and speed mitigation concerns on regional roads within the Township of Wilmot, including:

    • Sharing of research, data, and best practices related to road safety and speed mitigation;
    • Joint development of strategies that are consistent and effective across both municipal and regional roads;
    • Coordination in the implementation of road safety measures to ensure a cohesive approach; and,
    • Exploration of funding opportunities and resources that may be available through regional or provincial programs.

12.2
Councillor K. Wilkinson Regarding the Prime Ministers Path Statues Next Steps

  
  • RECOMMENDATION

    WHEREAS in 2020 the Township of Wilmot retained First Peoples Group to assist the Township with a consultation process on the future of the Prime Ministers Path Statues; and,

    WHEREAS on July 5, 2021 Wilmot Council received Report CAO-2021-03 Presentation of Findings and Recommendations First Peoples Group Prime Ministers Path Community Engagement recommending:

    THAT the report from First Peoples Group dated June 30, 2021, be endorsed,

    THAT staff arrange for the immediate removal and temporary storage of the four remaining statues on the Prime Ministers Path and discontinue any future expansion or investment in the Prime Ministers Path as it exists today;

    THAT staff work with the Township solicitor to activate the termination clause in the agreement with Createscape;

    AND FURTHER, THAT staff be directed to report back to Council with an implementation plan for the incorporation of the remaining recommendations from First Peoples Group, including;

    a) Creating a working group comprised of a balanced representation of the individuals and communities within Wilmot Township to discuss, develop and suggest plans for the implementation of next steps centred in community cohesion and healing.

    b) Commitment to transforming community engagement and consultation processes in Wilmot Township in a way that encourages greater openness, accountability, and citizen participation in decision-making; and further,

    WHEREAS on July 5, 2021 Wilmot Council voted in favor of the recommendation contained in Report CAO-2021-03 and temporarily remove and store the Prime Ministers Path Statues;

    THEREFORE BE IT RESOLVED that Staff be directed to report back to Council at the February 12, 2024 Regular Council Meeting on any interim actions taken since the statues were placed in storage;

    THEREFORE BE IT FINALLY RESOLVED that staff be directed to prepare options on ways to proceed with a permanent plan for the Prime Ministers Path Statues, including information relating to a potential referendum, for Council’s consideration at the February 12, 2024 Regular Council Meeting.

13.
ANNOUNCEMENTS

  

14.
CONFIRMATORY BY-LAW

This item has attachments.  
  • RECOMMENDATION

    THAT the Confirmatory By-Law as attached to this Agenda be read a first, second and third time, and finally passed in Open Council. 

15.
ADJOURNMENT

  
  • RECOMMENDATION

    THAT we do now adjourn to meet again at the call of the Mayor.

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