Council Meeting Agenda
Council Meeting

Monday, October 21, 2024

7:00 P.m. - 11:00 P.m.

Council Chambers - Hybrid

60 Snyder's Road West

Baden, Ontario

N3A 1A1

This meeting will be held in-person and electronically in accordance with Section 238 (3.3) of the Municipal Act, 2001. Please subscribe to the Township of Wilmot You Tube Channel to watch the live stream or view after the meeting.
Delegations must register with the Legislative Services Division. The only matters being discussed at this meeting will be those on the Agenda.

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1.

CALL TO ORDER

• RECOMMENDATION

  THAT the Regular Council Meeting held on October 21, 2024 be called to order at 7:00 p.m.

2.

TERRITORIAL LAND ACKNOWLEDGEMENT

Councillor S. Martin

3.

ADDITIONS TO THE AGENDA

4.

ADOPTION OF THE AGENDA

• RECOMMENDATION

  THAT the Agenda as presented for October 21, 2024 be adopted.

5.

DISCLOSURE OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

Members of Council and members of the Township’s local boards are required to file a written statement when they have a conflict of interest. If a conflict is declared, please review the Policies and Rules for Council  and complete the Disclosure of Pecuniary Interest Form.

6.

MINUTES OF PREVIOUS MEETING

• RECOMMENDATION

  THAT the Minutes of the October 7, 2024 Regular Council Meeting be adopted as presented.

7.

PRESENTATIONS

7.1

Reep Green Solutions 2023-2024 Impact Report

Patrick Gilbride, Executive Director and Rebecca Robinson Director, Climate Adaptation Programs 

7.2

Strategic Action Plan - Executive Summary

Kelly Linton, Linton Consulting Services

8.

DELEGATIONS

Pursuant to Council’s Procedural By-law, delegations are permitted to address the Committee for a maximum of seven (7) minutes. Delegations are only permitted to discuss matters listed on the Council agenda as staff reports; informal and formal public meetings; notice of motions; and by-laws. All Delegations where possible are encouraged to register prior to the start of the meeting. For Delegates who are attending in-person, registration is permitted up to the start of the meeting. Delegates who are interested in attending virtually must register by 12:00 p.m on October 21, 2024, in order to participate electronically.

8.1

Specific Interest Delegations

9.

CORRESPONDENCE

9.1

Correspondence from John Ariens Regarding Wilmot Land Assembly

10.

CONSENT AGENDA

• RECOMMENDATION

  THAT Consent Agenda Items 10.1, 10.2, 10.3 and 10.4 be approved.

10.1

COR-2024-51 - Extension of Heritage Wilmot and Castle Kilbride Advisory Committee Term

• RECOMMENDATION

  THAT Report COR 2024-51 Citizen Advisory Committee Appointments 2024 be received; and,

  THAT the term of the Heritage Wilmot and Castle Kilbride Advisory Committee members be extended to December 31, 2026; and further,

  THAT the Deputy Clerk be directed to proceed with the mid-term recruitment as outlined in COR-2024-51.

10.2

CS-2024-26 - Wilmot Canada Day Event Task Force Terms of Reference

• RECOMMENDATION

  THAT Report CS-2024-26 Wilmot Canada Day Event Task Force Terms of Reference be received; and,

  THAT Council adopts the Wilmot Canada Day Event Task Force Terms of Reference as attached to Report CS-2024-26 as Attachment 1; and,

  THAT the term of the Wilmot Canada Day Event Task Force members be extended to December 31, 2026; and further,

  THAT the Deputy Clerk be directed to proceed with the mid-term recruitment as outlined in CS-2024-26.

10.3

CS-2024-31 - Green Municipal Fund – Growing Canada’s Community Canopies

• RECOMMENDATION

  THAT Report CS-2024-31 Green Municipal Fund – Growing Canada’s Community Canopies be received for information; and,

  THAT Council support Let’s Tree Wilmot, a project of the Wilmot Horticultural Society’s Green Municipal Fund grant application.

10.4

IS-2024-37 - Award of Contract RFP 2024-14 Biennial OSIM Inspections Program

• RECOMMENDATION
  THAT RFP2024-14 be awarded to K. Smart Associates Limited for Biennial OSIM Inspections Program as per their proposal submitted on October 3, 2024, in the amount of $35,605.00 for Term one (1) and $19,670.00 for optional renewable term two (2), plus HST.

10.5

IS-2024-38 - Annual Guiderail Program – Award of Contract

• RECOMMENDATION

  THAT Council award RFT 2024-18, Annual Guiderail Program to Royal Fence Limited of Dorchester, Ontario as per their tender submission on October 9, 2024, in the amount of $387,188.50, plus HST.

11.

REPORTS

11.1

CAO-2024-11 - 2024 Strategic Action Plan

• RECOMMENDATION

  THAT Report CAO-2024-11 be received, and;

  THAT the 2024 Strategic Action Plan as presented in attachment 2 be approved.

11.2

COR-2024-52 - 2025 Budget Schedule Adjustment

• RECOMMENDATION

  THAT Report COR-2024-52 be received; and,

  THAT the dates listed in Appendix A be approved to carry out the presentation, deliberation and approval of the 2025 Operating and Capital Budgets of the Township of Wilmot.

11.3

CS-2024-27 - Award of Wilmot Recreation Complex Refrigeration Plant Replacements

• RECOMMENDATION

  THAT Report CS-2024-27, Award of Wilmot Recreation Complex Refrigeration Plant Replacements be received for information; and,

  THAT Council approve awarding to Cimco Refrigeration, A Division of Toromont Industries Ltd. in the amount of $750,000 excluding taxes by means of The Canoe Procurement Group of Canada; and,

  THAT Council approve an additional $100,000 in budget to replace the Wilmot Recreation Complex Refrigeration Plant, funded from the Infrastructure Renewal Capital Reserve Fund (6125).

11.4

CS-2024-28 - 2024 Community Services Master Plan

• RECOMMENDATION

  THAT Report CS-2024-28, 2024 Community Services Master Plan be received for information; and,

  THAT Council approve the 2024 Community Services Master Plan for implementation as presented in this report

12.

BY-LAWS

• RECOMMENDATION

  THAT By-Laws as attached to this Agenda be read a first, second and third time, and finally passed in Open Council. 

12.1

By-Law 2024-50 Being a By-law to Appoint Greg Lyons as a Municipal Law Enforcement Officer for the Township of Wilmot

13.

NOTICES OF MOTION

14.

ANNOUNCEMENTS

15.

CONFIRMATORY BY-LAW

• RECOMMENDATION

  THAT the Confirmatory By-Law as attached to this Agenda be read a first, second and third time, and finally passed in Open Council. 

16.

ADJOURNMENT

• RECOMMENDATION

  THAT we do now adjourn to meet again at the call of the Mayor.