Council Meeting Agenda
Council Meeting

Monday, March 04, 2024

7:00 P.m. - 11:00 P.m.

Council Chambers - Hybrid

60 Snyder's Road West

Baden, Ontario

N3A 1A1

This meeting will be held in-person and electronically in accordance with Section 238 (3.3) of the Municipal Act, 2001. Please subscribe to the Township of Wilmot You Tube Channel to watch the live stream or view after the meeting.
Delegations must register with the Legislative Services Department. The only matters being discussed at this meeting will be those on the Agenda.

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1.

CALL TO ORDER

• RECOMMENDATION

  THAT the Regular Council Meeting held on March 4, 2024 be called to order at 6:30 p.m.

2.

CLOSED SESSION

• RECOMMENDATION

  THAT a Closed Meeting of Council be held on March 4, 2024, at 6:30 p.m. at the Wilmot Administrative Complex, in accordance with Section 239 (2) (h) of the Municipal Act, 2001, to consider the following: 

  1. Confidential Information Supplied in Confidence from the Province of Ontario - Section 239 (2)(h) - Information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any item.

3.

RECONVENE INTO OPEN SESSION

Council will reconvene in Open Session at approximately 7:00 p.m. and continue with the Agenda as presented.

• RECOMMENDATION

  THAT Council reconvenes in Open Session at X:XX p.m.

4.

TERRITORIAL LAND ACKNOWLEDGEMENT

Councillor K. Wilkinson

5.

ADDITIONS TO THE AGENDA

6.

ADOPTION OF THE AGENDA

• RECOMMENDATION

  THAT the Agenda as presented for March 4, 2024 be adopted.

7.

DISCLOSURE OF PECUINARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

Members of Council and members of the Township’s local boards are required to file a written statement when they have a conflict of interest. If a conflict is declared, please review the Policies and Rules for Council  and complete the Disclosure of Pecuniary Interest Form.

8.

MINUTES OF PREVIOUS MEETINGS

At the February 15, 2024 Finance and Budget Committee meeting a motion was brought forward by Councillor K. Wilkinson, seconded by Councillor L. Dunstall THAT the adoption of the Minutes of the January 25, 2024 and January 27, 2024 Finance and Budget Committee meetings be deferred until the March 4, 2024 Council Meeting. The motion carried unanimously.

• RECOMMENDATION

  THAT the Minutes of the January 25, 2024 and January 27, 2024 Finance and Budget Committee meetings and the February 26, 2024 Council meeting be adopted as presented.

9.

PUBLIC MEETINGS

10.

PRESENTATIONS

11.

DELEGATIONS

Pursuant to Council’s Procedural By-law, delegations are permitted to address the Committee for a maximum of seven (7) minutes. Delegations are only permitted to discuss matters listed on the Council agenda as staff reports; informal and formal public meetings; notice of motions; and by-laws. All Delegations where possible are encouraged to register prior to the start of the meeting. For Delegates who are attending in-person, registration is permitted up to the start of the meeting. Delegates who are interested in attending virtually must register by 2:30 p.m on March 4, 2024, in order to participate electronically.

11.1

Agenda Item 14.2 - DS-2024-05 OPA 01-23 and ZCA-01-23, Schneider Family and Rare Charitable Reserve

11.1.1

Heather Bagg

11.1.2

rare Charitable Research and Reserve 

Stephanie Sobek-Swant

11.1.3

Kevin Thomason

12.

CORRESPONDENCE

12.1

Correspondence from Alex McCulloch Regarding Schneider Land Donation

12.2

Correspondence from Laura Aguiar and Ryan Scanlan Regarding Schneider Land Donation

13.

CONSENT AGENDA

• RECOMMENDATION

  THAT Consent Agenda Items 13.1, 13.2 and 13.3 be approved.

13.1

FS-2024-04 - Township History of Burn Permits

• RECOMMENDATION

  THAT Report FS-2024-02 be received for information purposes as requested by Finance and Budget Committee meeting of Thursday January 25, 2024. 

13.2

IS-2024-04 - Trussler Road City of Kitchener Traffic Calming

• RECOMMENDATION

  THAT Council endorse the traffic calming initiative for Trussler Road (City/Township) between Snyders Road East/Highland Road and Ira Needles Boulevard/Trussler Road (Region) currently proposed as part of the City of Kitchener’s program.

13.3

Notice of Intent to File a Report – Integrity Commissioner

• RECOMMENDATION

  THAT the Notice of Intent to File a Report – Integrity Commissioner be received for information only.

14.

REPORTS

14.1

DS-2024-06 - ZCA-01-24, 1276 Wilby Inc. / The Planning Partnership, 1276 Wilby Road

• RECOMMENDATION

  THAT Council approve Zone Change Application 01/24 made by 1276 Wilby Inc. and The Planning Partnership, affecting two agricultural properties collectively having the municipal address of 1276 Wilby Road, to:

  1. Define a bunkhouse as a building or part of a building used for the temporary accommodation of seasonal farm workers provided such accommodation does not serve as the principal place of residence of an occupant and the bunkhouse is located on the farm on which the seasonal workers are employed.
  2. Permit a one-storey, three-unit bunkhouse with a floor area of 241.5 square metres within a defined area on the subject lands to provide housing for a maximum of 18 seasonal farm workers.
  3. To allow one, two-storey, additional dwelling unit (detached) having a maximum lot coverage of 134.5 square metres and to allow the unit to be located closer to the street line than the residential building to which it is accessory.
  4. To limit residential uses on the combined agricultural parcel to one residential building – single detached that may include an additional dwelling unit (attached), one additional dwelling unit (detached), and one bunkhouse, and to limit their location to a defined area on the subject lands.

14.2

DS-2024-05 - Official Plan Amendment Application 01/23 and Zone Change Application 01/23, Schneider Family and Rare Charitable Research Reserve, Wilmot Line and Carmel-Koch Road

• RECOMMENDATION

  THAT Council endorse the proposed year-round and seasonal parking restrictions on Carmel-Koch Road, Wilmot Line, and Berlett’s Road, the speed reductions and heavy truck prohibitions on Wilmot Line, as well as the traffic calming measures proposed for the intersection of Wilmot Line and Wideman Road as outlined in report DS 2024-05; and that staff be directed to update the Traffic and Parking By-law as required; and

  THAT Council adopt Official Plan Amendment No. 12 to change the designation of a portion of the subject properties from Rural Areas to Ecological Conservation Area and direct staff to forward Official Plan Amendment No. 12 to the Region of Waterloo for approval; and,

  THAT Council approve Zone Change Application 01/23 made by the Schneider Family and Rare Charitable Research Reserve, affecting lands with the municipal addresses of 567 Wilmot Line, 585 Wilmot Line, and 1236 Carmel-Koch Road, to:

  1. Rezone lands proposed to be transferred to Rare Charitable Research Reserve, from Zone 1 (Agricultural) to Zone 11 (Open Space) prohibiting buildings and structures and limiting uses to the following:

  1. 1. Wildlife Sanctuary
     2. Farming, but not including the raising or maintaining of livestock, fur farming, fish farming, or greenhouse farming, within Agricultural Use Areas illustrated within a conservation easement in favour of the Township, GRCA, or Region.
     3. Uses set out in a conservation easement in favour of the Township, GRCA, or Region, provided such uses are not less restrictive than those uses set out in the zoning.
  2. Reduce the minimum lot area and frontage requirements for each of the retained lots as follows:

  1. 1. 567 Wilmot Line: area of 5.6ha and frontage of 88m
     2. 585 Wilmot Line: area of 1.2ha and frontage of 135m
     3. 1236 Carmel-Koch Road: 4.9ha and frontage of 140m

14.3

DS-2024-07 - Bill 162, Get it Done Act, 2024: Comments on changes to the Official Plan Adjustments Act, 2023 (ERO number 019-8273)

• RECOMMENDATION

  THAT Report DS-2024-07 be forwarded to the Ministry of Municipal Affairs and Housing and submitted on the ERO as the Township of Wilmot’s response to Schedule 3 of Bill 162 being changes to the Official Plan Adjustments Act, 2023; and

  THAT the map included as Attachment 3 of Report DS-2024-07, form the basis for the approved Community Area, Employment Area, and Countryside Line boundary for the Baden and New Hamburg Township Urban Areas; and

  THAT no changes be made to the Township’s Rural Settlement Area boundaries; and

  THAT implementation of the new Community Area and Employment Area lands follow the completion of a Secondary Plan by the Township of Wilmot and that site specific official plan amendments not be permitted to designate the additional lands within the Township Official Plan; and

  THAT the Secondary Plan be permitted to include staging provisions based on such factors deemed necessary by the Township of Wilmot including wastewater servicing capacity, parks and recreation needs, and school accommodation requirements.

14.4

COR-2024-13 - 2024 Operating Budget: Implications of Levy Debt Financing

• RECOMMENDATION

  THAT Report COR-2024-13 be received for information.

14.5

IS-2024-05 - Wilmot Line Re-gravelling Operating Budget Review

• RECOMMENDATION

  THAT Report IS-2024-05 Wilmot Line Operating Budget Review be received for information.

14.6

Final 2024 Operating, Utility and Capital Budgets, COR-2024-14

Please note that Attachment B -2024 Draft Operating Budget and Capital Budgets Package will be published to the Revised Agenda package no later then Friday, March 1, 2024. 

• RECOMMENDATION

  THAT Report COR-2024-14 Final 2024 Operating, Utility and Capital Budgets be received; and,

  THAT the Final 2024 Operating, Utility and Capital Budget as amended and recommended by Finance and Budget Committee as set out in Attachment B, subject to any late budget amendments at this meeting, be approved; and

  THAT the CAO and Treasurer are hereby authorized to execute any documents and agreements necessary to issue the 2024 debt financing contained within the 2024 Budget; and

  THAT, once the Region of Waterloo and the Province of Ontario have each approved their respective property tax rates for 2024, the Treasurer prepare a report and draft bylaw to formally establish tax rates and tax billing due dates for the 2024 Final Tax Billing.

15.

BY-LAWS

• RECOMMENDATION

  THAT By-Laws as attached to this Agenda be read a first, second and third time, and finally passed in Open Council. 

15.1

By-Law 2024-13 Being a By-Law to Further Amend By-Law No. 83-38 of the Township of Wilmot Being a Zoning By-Law for the said Township of Wilmot (1276 Wilby)

15.2

By-Law 2024-14 Being a By-Law to Further Amend By-Law No. 83-38 of the Township of Wilmot Being a Zoning By-Law for the said Township of Wilmot (rare_schneider- zoning)

15.3

By-Law 2024-15 Being a By-Law of the Township of Wilmot to Adopt Amendment No. 12 to the Township of Wilmot Official Plan (rare_schneider- opa)

16.

NOTICES OF MOTION

16.1

Councillor H. Sidhu Regarding the Hunsberger Drive and Stuckey Avenue/Michael Meyers Road Intersection

Councillor H. Sidhu has given notice to introduce the following motion for consideration this date: 

• RECOMMENDATION

  WHEREAS the safety and well-being of our community's residents, pedestrians, and motorists are of utmost priority; and,

  WHEREAS there has been an increasing concern regarding pedestrian safety and vehicle speeds within the residential areas in the community of Baden, specifically in areas with young families, schools and daycares; and, 

  WHEREAS the Ward 3 Councillor, through discussion with residents has heard many concerns about the safety of the intersection of Hunsberger Drive and Stuckey Avenue/Michael Meyers Road; and

  WHEREAS the Municipal Act, 2001, S.O. 2001, c. 25, and the Highway Traffic Act, R.S.O. 1990, c. H.8., as amended, give The Township of Wilmot the power to pass bylaws respecting its highways, including parking and traffic on highways; and

  WHEREAS the Township of Wilmot adopted By-law 2016-52 being a by-law to regulate traffic and parking on Township Highways, cited as the Traffic and Parking By law.

  THEREFORE BE IT RESOLVED that Staff be directed to install a 4-Way Stop at the intersection of Hunsberger Drive and Stuckey Avenue/Michael Meyers Road;

  BE IT FINALLY RESOLVED that Staff be directed to prepare the appropriate by-law to amend By-law 2016-52 to permit for the installation of a 4-Way Stop at the intersection of Hunsberger Drive and Stuckey Avenue/Michael Meyers Road.

17.

ANNOUNCEMENTS

18.

BUSINESS ARISING FROM CLOSED SESSION

19.

CONFIRMATORY BY-LAW

• RECOMMENDATION

  THAT the Confirmatory By-Law as attached to this Agenda be read a first, second and third time, and finally passed in Open Council. 

20.

ADJOURNMENT

• RECOMMENDATION

  THAT we do now adjourn to meet again at the call of the Mayor.