Council Meeting Agenda
Council Meeting

-
Council Chambers - Hybrid
60 Snyder's Road West
Baden, Ontario
N3A 1A1

This meeting will be held in-person and electronically in accordance with Section 238 (3.3) of the Municipal Act, 2001. Please subscribe to the Township of Wilmot You Tube Channel to watch the live stream or view after the meeting.
Delegations must register with the Legislative Services Department. The only matters being discussed at this meeting will be those on the Agenda.

1.
MOTION TO CONVENE INTO CLOSED MEETING

  

There will be no Closed Meeting on May 29, 2023. 

  • RECOMMENDATION

2.
MOTION TO CONVENE IN OPEN MEETING

  
  • RECOMMENDATION

    THAT Council convene in Open Session at 6:00 p.m.

3.
MOMENT OF REFLECTION

  

4.
TERRITORIAL ACKNOWLEDGEMENT

  

Councillor H. Sidhu

5.
DISCLOSURE OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

  

6.
ADDITIONS TO THE AGENDA

  

7.
ADOPTION OF THE AGENDA

  
  • RECOMMENDATION

    THAT the Agenda as presented for May 29, 2023, be adopted.

8.
MINUTES OF PREVIOUS MEETINGS

This item has attachments.  
  • RECOMMENDATION

    THAT the minutes of the following meetings be adopted as presented:

    • May 8, 2023 Regular Council Meeting
    • May 16, 2023 Special Council Meeting

9.
PUBLIC MEETINGS

  

9.1
Official Plan Amendment Application 01/23 and Zone Change Application 01/23, Schneider Family and rare Charitable Research Reserve, Wilmot Line and Carmel-Koch Road, DS-2023-08

This item has attachments.  
  • RECOMMENDATION

    THAT Report DS 2023-008 be received for information.

9.2
ZCA-02/23, St. George’s Anglican Church, 11 Byron Street, New Hamburg, DS-2023-07

This item has attachments.  
  • RECOMMENDATION

    THAT Council approve Zone Change Application 02/23 made by St. George’s Anglican Church, affecting Part of Lot 2, Smith’s Plan, to rezone a portion of the subject property from Zone 3 (Residential) to Zone 12 (Institutional) and to reduce the required rear yard setback from 7.5 metres to 2.7 metres.

10.
PRESENTATIONS

  

11.
CONSENT AGENDA

  

11.1
Erb Road Shelter Fire Protection Agreement, FS-2023-01

This item has attachments.  
  • RECOMMENDATION

    THAT Report FS 2023-01 regarding the Erbs Road Shelter Fire Protection Agreement between the Township of Wilmot and the City of Waterloo be approved; and further,

    THAT Waterloo Fire Rescue will provide fire protection and emergency medical response protection to the Erbs Road Shelter at 1003 Erbs Road; and further,

    THAT Wilmot Fire Department will be responsible for fire prevention, fire investigation, and public education for residents and staff located at the Erbs Road Shelter at 1003 Erbs Road.

11.2
Appointment of Drainage Engineer related to West Nith Petition for 1089 Huron Street in the North Part Lot 27, Concession South of Bleams Road, COR-2023-40

This item has attachments.  
  • RECOMMENDATION

    THAT Report COR-2023-40 be received; and further,

    THAT Council appoint K. Smart Associates Limited as the Engineer to make an examination of the area, in accordance with Section 8 of the Drainage Act, R.S.O 1990.

11.3
Noise By-law Exemption – 1323 - 103 Queen St (Cottage Lane), New Dundee, COR-2023-39

This item has attachments.  
  • RECOMMENDATION

    THAT a Noise By-law Exemption be granted for 1323 – 103 Queen Street (Cottage Lane), New Dundee on June 3rd, 2023.

12.
REPORTS

  

12.1
ZCA-06/22, Petersburg Sand Company Inc./IBI Group, 1856 Snyder’s Road East, DS-2023-06

This item has attachments.  
  • RECOMMENDATION

    THAT Council approve Zone Change Application 06/22 made by Petersburg Sand Company Inc./IBI Group, affecting Part of Lot 5, Concession North of Snyder’s Road, to rezone the subject lands as follows:

    1. in part from Zone 1 (Agricultural) to Zone 14 (Extractive Industrial) with site specific provisions permitting the importation of concrete and asphalt for recycling,
    2. in part from Zone 1 (Agricultural) to Zone 11 (Open Space) with site specific provisions limiting uses to an Arboretum, Wildlife Sanctuary, and accessory uses,
    3. on the lands south of the CN railway, to permit an access route to an extractive industrial operation north of the CN railway, and
    4. on the lands north of the CN railway, to permit buildings or structures, not including a dwelling unit, to be erected provided access is maintained through joint property ownership fronting on, or by way of a right-of-way to, a municipally maintained public road.

    and,

    THAT the Township request that the Ministry of Natural Resources and Forestry, in addition to comments provided by the Region of Waterloo dated November 25, 2022:

    1. not issue the ARA license until such time as the CN railway has approved final construction of the private railway crossing and the necessary agreement with CN and the property owner has been completed to the satisfaction of CN,
    2. modify Note 5, under the heading Noise of the Operation Plan Notes (Sheet 3 of 5) to require the 3.0m berm to be constructed at the same time as the construction of the pit entrance, and
    3. advise the Township of Wilmot if any changes are made to the ARA plans from those dated as follows:
      1. Existing Conditions (revised May 17, 2022)
      2. Operational Plan (revised November 24, 2022)
      3. Operational Plan Notes (revised November 24, 2022)
      4. Rehabilitation Plan (revised June 9, 2022)
      5. Cross-sections (revised May 17, 2022)

12.2
Bamberg Creek, Jananna, and Koch-Leis Municipal Drains, COR 2023-38

This item has attachments.  
  • RECOMMENDATION

    THAT Council receive report COR-2023-20 as information; and

    THAT the Engineer’s Report dated April 28, 2023, for the Bamberg Creek, Jananna, and Koch-Leis Municipal Drain for the construction of a new municipal drain from two locations on the North Part of Lot 10, Concession 3, Block B and extending downstream to its outlet into the Koch-Leis Drain and the Bamberg Creek, and for improvements to portions of the Koch-Leis Drain, and the Bamberg Creek be accepted; and further,

    THAT the Clerk be directed to schedule a Meeting to Consider the Report.

12.3
Land Acquisition - Public Works Operations Centre 1065 Gingerich Road, Baden, IS-2023-13

This item has attachments.  
  • RECOMMENDATION
  • RECOMMENDATION

    THAT the Mayor and Chief Administrative Officer be authorized to execute all necessary agreements and documents required to complete the transaction for the purchase of 1065 Gingerich Road, Baden.

12.4
Proposed New Provincial Planning Statement (PPS) 2023, DS-2023-09

This item has attachments.  
  • RECOMMENDATION

    THAT Report DS-2023-09 be forwarded to the Ministry of Municipal Affairs and Housing and posted to the Environmental Registry of Ontario (ERO posting 019-6813) as the Township of Wilmot’s response to the Province’s proposed new Provincial Planning Statement (PPS) 2023.

12.5
Award of Contract – Lisbon Road Culvert Replacement, IS-2023-14

This item has attachments.  
  • RECOMMENDATION

    THAT Council award RFT 2023-03 to Ron Van Manen Trucking Inc. of Norwich, Ontario as per their tender submitted Thursday April 27th 2023 in the amount of $181,736.64; and further,

    THAT Ontario Community Infrastructure Fund (OCIF) funding, in the amount of $185,000.00 be re-allocated from the Casselholme Crescent Reconstruction project savings towards the replacement of a 900mm culvert on Lisbon Road.

13.
CORRESPONDENCE

  

14.
BY-LAWS

  
  • RECOMMENDATION

    THAT By-Laws as attached to this Agenda be read a first, second and third time, and finally passed in Open Council. 

15.
NOTICE OF MOTIONS - NONE

  

16.
ANNOUNCEMENTS

  

17.
BUSINESS ARISING FROM CLOSED SESSION

  

18.
CONFIRMATORY BY-LAW

This item has attachments.  
  • RECOMMENDATION

    THAT the Confirmatory By-Law, as attached to this agenda, be read a first, second and third time, and finally passed in Open Council.

19.
ADJOURNMENT

  
  • RECOMMENDATION

    THAT we do now adjourn to meet again at the call of the Mayor.

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