Special Council Meeting Minutes

Special Council Meeting

Meeting #:
Date:
-
Location:
Council Chambers - Hybrid
60 Snyder's Road West
Baden, Ontario
N3A 1A1
Members Present:
  • Mayor N. Salonen
  • Councillor S. Cressman
  • Councillor K. Wilkinson
  • Councillor H. Sidhu
  • Councillor L. Dunstall
  • Councillor S. Martin
Staff Present:
  • Director of Infrastructure Services, J. Molenhuis
  • Director of Development Services, H. O'Krafka
  • Director of Community Services, C. Catania
  • Acting CAO / Director of Corporate Services/CFO, G. Clark
  • Fire Chief, R. Leeson
  • Manager of Legislative Services / Municipal Clerk, K. Bos
  • Desktop Support Technician, R. Ubhi
  • Administrative Clerk, C. Greenley

1.
CALL TO ORDER

  
  • Moved by:Councillor S. Cressman
    Seconded by:Councillor S. Martin

    THAT the Special Council Meeting on January 16, 2025 be called to order at 2:00 p.m.

    Motion Carried Unanimously

2.
TERRITORIAL LAND ACKNOWLEDGEMENT

  

Councillor K. Wilkinson read the Territorial Land Acknowledgment. 

3.
ADDITIONS TO THE AGENDA

  

ITEM 10 BY-LAWS

  • Item 10.1    By-Law 2025-03 Being a Consolidated By-Law to Provide for Fees and Charges
  • Item 10.2    By-Law 2025-04 Being a By-law to Establish Water and Sanitary Fees and Charges

4.
ADOPTION OF THE AGENDA

  
  • Moved by:Councillor L. Dunstall
    Seconded by:Councillor S. Cressman

    THAT the Agenda as presented for January 16, 2025 be adopted, as amended.

    Motion Carried Unanimously

5.
DISCLOSURE OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

  

There were no disclosures of pecuniary interest declared at this time.

During the discussion on Item 7.1.3 Operating Gap Requests during discussions on Operating Gap Request Form #2025-08 Growth Capital Funding Councillor S. Cressman and Councillor S. Martin declared a conflict of interest with the vote and recused from voting.

6.
CORRESPONDENCE

  

There were no correspondence.

7.
REPORTS

  

7.1
Introduction of the Main Budget Motion

This item has attachments.  

Mayor N. Salonen provided a brief introduction to the budget process.

The main motion was brought forward by Councillor L. Dunstall, seconded by Councillor S. Martin THAT the 2025 operating budget be approved at a gross expenditure budget of $33,264,150 with a 2025 property tax and payment-in-lieu of taxes levy requirement of $18,452,560 or 50.87 per cent over 2024:

  1. 2025 fees, rates and charges, and inclusive of:
  2. A water and wastewater basic service charge for each of 2025 equivalent to 2024 rates.
  3. A water volume charge of $2.42 per cubic meter, or 4.90 per cent increase over 2024 (excluding Foxboro Green).
  4. A wastewater volume charge of $3.26 per cubic meter, ($2.40 for Morningside) or 5.90 per cent increase over 2024 (excluding Foxboro Green).

7.1.1
Base Budget

  

Mayor N. Salonen introduced the Base Budget.

  • Mayor and Council Operating Budget

    Mayor N. Salonen pulled Item 8.1 Councillor L. Dunstall Notice of Motion Regarding Office of the CAO, Mayor and Council Staffing Resources as it pertains to the Mayor and Council Operating Budget.

    Councillor L. Dunstall introduced the Notice of Motion. 

    Councillor L. Dunstall requested a recorded vote for this motion.

    Moved by:Councillor L. Dunstall
    Seconded by:Councillor S. Martin

    WHEREAS Report CAO-2024-01 Office of the CAO, Mayor and Council Staffing Resources was received for information at the February 26, 2024; and,

    WHEREAS Council supported Option #2 as outlined in Report CAO 2024-01 to support the implementation of a dedicated staff position by approving a Constituency Liaison position reporting directly to the Mayor and Council and eliminating the vacant Social Media, Digital and Design Specialist role and contracting out technical communication needs; and,

    WHEREAS the Constituency Liaison and Social Media, Digital and Design Specialist positions were to be reconsidered in the 2025 Budget process; and,

    WHEREAS the Township of Wilmot is currently facing significant financial challenges; and,

    AND WHEREAS it is the responsibility of Council to demonstrate fiscal accountability and shared sacrifice during times of crisis.

    NOW THEREFORE BE IT RESOLVED THAT Council eliminates the full-time equivalent position within the Office of the Mayor and Council, which was approved as a one-year temporary position in the 2024, resulting in a reduction in the operating budget for the Mayor and Council of $118,340.00 which is a 0.96% tax rate impact; and,

    BE IT FURTHER RESOLVED THAT Council directs staff to continue contracting out technical communications needs; and,

    BE IT FINALLY RESOLVED THAT the current staff complement within the Office of the CAO be continued with the Social Media, Digital and Design Specialist position remaining vacant and being re-examined in the 2026 Budget process.

    In Favour (3)Councillor S. Cressman, Councillor S. Martin, and Councillor L. Dunstall
    Against (3)Mayor N. Salonen, Councillor K. Wilkinson, and Councillor H. Sidhu
    Motion Defeated (3 to 3)

  • Office of the CAO Operating Budget

    Council asked and received a response from staff on the following:

    • Clarification on the budget change in compensation;
    • Clarification regarding the methodology of the intercompany charges;
    • Clarification regarding what is covered by the training and development budget;
    • Clarification regarding annual membership expenses throughout the Corporation; and,
    • Clarification on the Minor Capital/One-time Items item.

    Council directed Staff to report back on the memberships that the Corporation opts in to. 

  • Corporate Services Operating Budget

    There were no questions on Corporate Services Operating Budget.

  • Fire Services Operating Budget

    Council asked and received a response from staff on the following:

    • Impact of operating budget on the capital justification sheets included in Capital Funding;
    • Clarification on inspections on the fleet being proposed for replacement and who performs these; 
    • Clarification on the projects listed under KPIs and if the approved 2022-2024 capital projects were completed; and,
    • Clarification on the decision to delay the purchase of certain fleet vehicles budgeted in previous years.

    Council directed Staff to report back with the most recent mechanical reports for the Fire Services fleet being proposed for replacement.

  • Community Services Operating Budget

    There were no questions on the Community Services Operating Budget.

  • Development Services Operating Budget

    There were no questions on the Development Services Operating Budget.

  • Infrastructure Services Operating Budget

    Council asked and received a response from staff on the following:

    • Clarification regarding percentage change in compensation from 2024 to 2025; 
    • Clarification regarding internal charges and offsetting charges;
    • Clarification on cost recovery from capital projects;
    • Clarification on the number of capital projects deferred from 2024;
    • Clarification on whether operating expenses are included to offset the potential inflow and infiltration costs and return on investment on the work completed on inflow and infiltration; and,
    • Clarification on costs of consultants versus in-house work and impact on fluctuation of staff potentially.

  • Corporate Accounts

    Council asked and received a response from staff on the following:

    • Clarification on the ENOVA dividend; and,
    • Clarification on the debt repayment strategy.

  • Base Budget

    Council asked and received a response from staff on the following:

    • A breakdown on the 4.03% increase in compensation including in the Operating Budget;
    • Clarification on compensation gapping;
    • More information on the potential of a service-based budget and compensation tied to programming.

    A motion was brought forward by Councillor K. Wilkinson, seconded by Councillor H. Sidhu THAT the Cost of Living Adjustment for 2025 be reduced from 2.5% to 0%, resulting in a reduction which is a 2.11% tax rate impact, as well as a reduction of $12,530 in Building Department Expense and increase in Transfer to Reserve Funds, and a reduction of $21,657 in Water/Wastewater department Expense and increase in Transfer to Reserve Funds. 

    A motion was brought forward by Councillor S. Cressman, seconded by Councillor K. Wilkinson THAT the consideration of the motion relating to the cost-of-living adjustment be tabled until such time the remainder of the deliberations on the draft 2025 Budget have concluded. The motion carried unanimously.

    Council asked and received a response from staff on the following:

    • Departmental variance reports year-over-year;
    • Clarification on the variances in departmental operating budgets; and, 
    • Clarifications on the departments savings and spending.

    A motion was brought forward by Councillor L. Dunstall, seconded by Councillor K. Wilkinson THAT Council does now recess at 3:20 p.m. The motion carried unanimously.

    A motion was brought forward by Councillor K. Wilkinson, seconded by Councillor S. Cressman THAT Council does now reconvene at 3:35 p.m. The motion carried unanimously.

    A motion was brought forward by Councillor K. Wilkinson, seconded by Councillor H. Sidhu THAT Council directs Staff bring back department specific variance reports highlighting key changes from year over year from 2024 to 2025 not inclusive of compensation. The motion carried.

7.1.2
One Time Adjustments

  

There were no questions on the One Time Adjustments.

7.1.3
Operating Gap Requests

This item has attachments.  

  • Operating Gap Request Form # 2025-01 Senior Urban Forester

    Council asked and received a response from staff on the following:

    • What it might cost to hire an external firm to complete the work the urban forester would do;
    • Whether there are mechanisms in place now for public to report tree issues and staff to attend and investigate; and,
    • Clarification regarding the required skillset of this position
    Moved by:Councillor K. Wilkinson
    Seconded by:Councillor S. Cressman

    THAT Operating Gap Request Form # 2025-01 for Senior Urban Forester be removed from the 2025 Operating Budget resulting in a reduction in the operating budget of $136,250 which is a 1.12% tax rate impact.

    Motion Carried Unanimously

  • Operating Gap Request Form # 2025-02 Stormwater Management System Maintenance

    Council asked and received a response from staff on the following:

    • Clarification regarding the funding source for this capital project.

  • Operating Gap Request Form # 2025-03 Hardtop Maintenance 

    There were no questions on Operating Gap Request Form # 2025-03 for Hardtop Maintenance.

  • Operating Gap Request Form # 2025-04 Economic Development & Tourism Officer

    Council asked and received a response from staff on the following:

    • Clarification on whether a 2 yr contract with KPIs for this position would be helpful to assess its value and how it might benefit the Township.
    Moved by:Councillor K. Wilkinson
    Seconded by:Councillor H. Sidhu

    THAT Operating Gap Request Form # 2025-04 for Economic Development & Tourism Officer be removed from the 2025 Operating Budget resulting in a reduction in the operating budget of $150,400 which is a 1.23% tax rate impact.

    Motion Carried

  • Operating Gap Request Form # 2025-05 Senior Policy Planner

    Council asked and received a response from staff on the following:

    • Clarification on the download of planning services, and if any funds will be downloaded.

  • Operating Gap Request Form # 2025-06 Revenue & Taxation Supervisor

    Council asked and received a response from staff on the following:

    • Details on comparable municipalities staffing complements in this service area;
    • Whether there are records of past complaint / error tracking and if not, whether doing so might be beneficial;
    • Whether implementing a ERP system will reduce the need for this position;
    • Whether this could be a contract position;
    • How many delinquent payments the Township experiences for tax and water accounts; and,
    • Whether there are carrying costs of delinquent accounts.

  • Operating Gap Request Form # 2025-07 Grant Coordinator

    Council asked and received a response from staff on the following:

    • How much funding has been lost due to not having time and resources to complete applications.
    Moved by:Councillor K. Wilkinson
    Seconded by:Councillor L. Dunstall

    THAT Operating Gap Request Form # 2025-07 for Grant Coordinator be removed from the 2025 Operating Budget resulting in a reduction in the operating budget of $113,800 which is a 0.93% tax rate impact.

    Motion Carried

  • Operating Gap Request Form # 2025-08 Growth Capital Funding

    Council asked and received a response from staff on the following:

    • Whether this is being presented in the 2025 operating budget because of the approval of the waiving of Development Charges for Nithview; and, 
    • Clarification on the impact of waiving the Nithview Development Charges.

    A motion was brought forward by Councillor K. Wilkinson, seconded by Councillor H. Sidhu, THAT Operating Gap Request Form # 2025-08 for Growth Capital Funding be removed from the 2025 Operating Budget resulting in a reduction in the operating budget of $100,000 which is a 0.82 tax rate impact.

    Council asked and received a response from staff on the following:

    • Clarification regarding total tax impact of implementation; and,
    • Clarification that removing this from the budget would not impact the Nithview Development Charges being waived.  

    A motion was brought forward by Councillor K. Wilkinson, seconded by Councillor H. Sidhu, THAT the consideration of the motion relating to Operating Gap Request Form # 2025-08 Growth Capital Funding be tabled until such time Staff report back with more information.

    Councillor S. Cressman and Councillor S. Martin declared a conflict of interest on the matter and recused from voting.

    The motion carried unanimously.

    Moved by:Councillor K. Wilkinson
    Seconded by:Councillor H. Sidhu

    THAT Operating Gap Request Form # 2025-08 for Growth Capital Funding be removed from the 2025 Operating Budget resulting in a reduction in the operating budget of $100,000 which is a 0.82 tax rate impact.

    Motion Deferred

  • Operating Gap Request Form # 2025-09 Repayment of Ontario Building Code Reserve Fund

    Council asked and received a response from staff on the following:

    • Forecasted building permit review for the next five years; and,
    • Clarification on procedure with excess funds in this reserve.
    Moved by:Councillor K. Wilkinson
    Seconded by:Councillor H. Sidhu

    THAT Operating Gap Request Form # 2025-09 for Repayment of OBC Reserve Fund be amended in the 2025 Operating Budget by half resulting in a reduction in the operating budget of $50,000 which is a 0.41% tax rate impact; and,

    THAT Staff be directed to re-examine this amount in the 2026 Budget.

    Motion Carried

    A motion was brought forward by Councillor L. Dunstall, seconded by Councillor S. Cressman, THAT Council does now recess at 4:35 p.m. to reconvene in 45 minutes. The motion carried. 

    A motion was brought forward by Councillor S. Cressman, seconded by Councillor L. Dunstall THAT Council does now reconvene at 5:41pm. The motion carried unanimously.

    Acting Chief Administrative Officer / Director of Corporate Services / CFO, Greg Clark provided a verbal update regarding how much of the operating budget had been reduced. 

     


7.1.4
Capital Funding

  

Mayor N. Salonen introduced the Capital Funding.

Council now considered the main motion, as amended pertaining to the 

A motion was brought forward by Councillor K. Wilkinson, seconded by Councillor L. Dunstall THAT Council defers the consideration of the main motion as amended to the January 27, 2025 Special Council Meeting. The motion carried unanimously

7.2
Capital Budget

This item has attachments.  

  • Mayor N. Salonen pulled Item 8.3 Mayor N. Salonen's Notice of Motion Regarding a 10-year Capital Budget.

    Councillor S. Cressman assumed the position of Chair at 5:23 p.m. to consider Mayor N. Salonen's Notice of Motion Regarding a 10-year Capital Budget.

    Mayor N. Salonen introduced the Notice of Motion.

    The motion was brought forward by Mayor N. Salonen, seconded by Councillor L. Dunstall WHEREAS, best practice has a 10-year capital plan tied to informing the annual budget;  

    WHEREAS, the public very clearly wants to see Council prioritizing the Township of Wilmot’s capital forecast;

    AND WHEREAS, for Council to make informed decisions and effectively prioritize resource allocation;  

    NOW THEREFORE BE IT RESOLVED THAT staff present a 10-year capital plan for each department with the affiliated year over year financial asks for each project, for Council to consider and thus inform this year’s capital funding envelope and prior to 2025 budget approval.  

    AND FURTHER THAT the presentation of a 10-year capital plan be provided as a part of every draft budget moving forward.

    AND FINALLY THAT all future Capital Request sheets are accompanied with justification sheets that include information such as state of asset, service history, inspection reports, maintenance schedules and more. 

    Council asked and received a response on the Mayor on following:

    • Clarification on the process of reviewing Capital Request for the 2025 Budget; and, 
    • Potential to include a statement on current state, and repair history on assets.

    A motion was brought forward by Councillor K. Wilkinson, seconded by Mayor N. Salonen THAT the motion be amended to insert AND THAT all future Capital Requests sheets are accompanied with justification sheets that include state of the asset, service history, maintenance schedules and more. The motion carried unanimously.

    Council now voted on the main motion, as amended.

    Moved by:Mayor N. Salonen
    Seconded by:Councillor L. Dunstall

    WHEREAS, best practice has a 10-year capital plan tied to informing the annual budget;  

    WHEREAS, the public very clearly wants to see Council prioritizing the Township of Wilmot’s capital forecast;

    AND WHEREAS, for Council to make informed decisions and effectively prioritize resource allocation;  

    NOW THEREFORE BE IT RESOLVED THAT staff present a 10-year capital plan for each department with the affiliated year over year financial asks for each project, for Council to consider and thus inform this year’s capital funding envelope and prior to 2025 budget approval.  

    AND FURTHER THAT the presentation of a 10-year capital plan be provided as a part of every draft budget moving forward.

    AND FINALLY THAT all future Capital Requests sheets are accompanied with justification sheets that include state of the asset, service history, maintenance schedules and more. 

    Motion Carried Unanimously

    Mayor N. Salonen resumed the position of Chair at 5:58 p.m.


  • Mayor N. Salonen provided an introduction to the 2025 Capital Budget Request Forms.

    Moved by:Councillor K. Wilkinson
    Seconded by:Councillor L. Dunstall

    THAT Council directs Staff to include 2025 Capital Budget Request Form #COR-2025-001 for Annual Hardware, Software & Network Infrastructure Upgrades in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration; and, 

    THAT Staff be directed to report back with more information on the specific components that make up the request.

    Motion Carried Unanimously
  • Moved by:Councillor L. Dunstall
    Seconded by:Councillor S. Cressman

    THAT Council directs Staff to include 2025 Capital Budget Request Form #CS-2025-001 for Automated External Defibrillator (AED) Replacements in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration.

    Motion Carried Unanimously
  • Moved by:Councillor L. Dunstall
    Seconded by:Councillor K. Wilkinson

    THAT Council directs Staff to remove 2025 Capital Budget Request Form #CS-2025-002 for Castle Kilbride – Mural Conservation from the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration.

    Motion Carried

  • Council asked and received a response from staff on the following:

    • Clarification on any legal obligations within the subdivision agreement. 
    Moved by:Councillor L. Dunstall
    Seconded by:Councillor K. Wilkinson

    THAT Council directs Staff to remove 2025 Capital Budget Request Form #CS-2025-003 for Constitution Park – Fencing Replacement from the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration.

    Motion Carried Unanimously
  • Moved by:Councillor K. Wilkinson
    Seconded by:Councillor L. Dunstall

    THAT Council directs Staff to include 2025 Capital Budget Request Form #CS-2025-004 for Grandstand Restoration – Repointing & Fire Stop in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration. 

    Motion Carried Unanimously

  • Council asked and received a response from staff on the following:

    • Operating funding available for minor repairs and trail maintenance. 
    Moved by:Councillor H. Sidhu
    Seconded by:Councillor L. Dunstall

    THAT Council directs Staff to remove 2025 Capital Budget Request Form #CS-2025-005 for Linear Park Loop – Resurfacing from the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration.

    Motion Carried Unanimously
  • Moved by:Councillor K. Wilkinson
    Seconded by:Councillor H. Sidhu

    THAT Council directs Staff to remove 2025 Capital Budget Request Form #CS-2025-006 for New Dundee Community Centre – Front Door Replacement from the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration.

    Motion Carried Unanimously

  • Council asked and received a response from staff on the following:

    • Clarification on risk associated with not proceeding; and, 
    • The library maintenance agreement between the Region of Waterloo and Township.
    Moved by:Councillor K. Wilkinson
    Seconded by:Councillor L. Dunstall

    THAT Council directs Staff to include 2025 Capital Budget Request Form #CS-2025-006 for New Dundee Library – Roof Replacement and Compliance Upgrades in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration. 

    Motion Carried Unanimously

  • Council asked and received a response from staff on the following:

    • Clarification on the grant funding;
    • Impact on not proceeding with capital funding in 2025;
    • Whether the grant requires ice to be put in the facility; and,
    • Clarification on when the final cost of design and construction will be available. 

    A motion was brought forward by Councillor S. Martin, seconded by Councillor S. Cressman THAT Council directs Staff to remove 2025 Capital Budget Request Form #CS-2025-008 for NH Arena Reconstruction/Multi-Use Facility from the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration.

    A motion was brought forward by Councillor K. Wilkinson, seconded by Councillor H. Sidhu THAT Council tables the consideration of the motion until the January 27, 2025 Special Council Meeting.  The motion was defeated. 

    Council now voted on the main motion.

    Moved by:Councillor S. Martin
    Seconded by:Councillor S. Cressman

    THAT Council directs Staff to remove 2025 Capital Budget Request Form #CS-2025-008 for NH Arena Reconstruction/Multi-Use Facility from the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration.

    Motion Carried

  • Council asked and received a response from staff on the following:

    • Whether there are safety concerns with not moving forward; and,
    • Clarification regarding future use of the building.
    Moved by:Councillor K. Wilkinson
    Seconded by:Councillor H. Sidhu

    THAT Council directs Staff to include 2025 Capital Budget Request Form #CS-2025-009 for New Hamburg Carnegie Library Exterior Restorations in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration; and,

    THAT Staff report back with more information on the planned future utilization of the building. 

    Motion Carried Unanimously
  • Moved by:Councillor L. Dunstall
    Seconded by:Councillor S. Martin

    THAT Council directs Staff to include 2025 Capital Budget Request Form #CS-2025-010 for Picnic Table Restoration & Inventory Enhancement in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration; and,

    THAT Staff be directed to work with the local high school, or community group on this project.

    Motion Carried Unanimously

  • Council asked and received a response from staff on the following:

    • Clarification on what would happen with the vehicle once out of service.
    Moved by:Councillor K. Wilkinson
    Seconded by:Councillor S. Cressman

    THAT Council directs Staff to include 2025 Capital Budget Request Form #CS-2025-011 for Replace Service Vehicle 701-14 in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration; and,

    THAT Staff report back with more information on the maintenance cost, use and potential repair costs.

    Motion Carried Unanimously
  • Moved by:Councillor K. Wilkinson
    Seconded by:Councillor L. Dunstall

    THAT Council directs Staff to remove 2025 Capital Budget Request Form #CS-2025-012 for Norm Hill Park and Sir Adam Beck Park – Batting Cage Restorations from the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration.

    Motion Carried
  • Moved by:Councillor L. Dunstall
    Seconded by:Councillor K. Wilkinson

    THAT Council directs Staff to include 2025 Capital Budget Request Form #CS-2025-013 for St. Agatha Community Centre Roof Replacement in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration. 

    Motion Carried Unanimously

  • Council asked and received a response from staff on the following:

    • More information on any safety concerns;
    • Suitability for passive use; and,
    • Potential for programming to occur in alternative locations.
    Moved by:Councillor K. Wilkinson
    Seconded by:Councillor L. Dunstall

    THAT Council directs Staff to remove 2025 Capital Budget Request Form #CS-2025-014 for St. Agatha Community Centre – Flooring Replacement from the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration.

    Motion Carried

  • Council asked and received a response from staff on the following:

    • Grant funding for this capital request.
    Moved by:Councillor L. Dunstall
    Seconded by:Councillor S. Martin

    THAT Council directs Staff to include 2025 Capital Budget Request Form #CS-2025-015 for Wilmot Arboretum – Rejuvenation in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration. 

    Motion Carried Unanimously

  • Council asked and received a response from staff on the following:

    • Whether this project is eligible for provincial funding for retrofits.
    Moved by:Councillor K. Wilkinson
    Seconded by:Councillor S. Martin

    THAT Council directs Staff to include 2025 Capital Budget Request Form #CS-2025-016 for WRC – Replace Roof Top Units (RTUs) in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration. 

    Motion Carried Unanimously
  • Moved by:Councillor L. Dunstall
    Seconded by:Councillor K. Wilkinson

    THAT Council directs Staff to include 2025 Capital Budget Request Form #CS-2025-017 for WRC Aquatics Centre Dry-o-Tron Replacement in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration. 

    Motion Carried Unanimously

  • Council asked and received a response from staff on the following:

    • Clarification on routine maintenance could address the concerns; and,
    • Obligation to maintain Castle Kilbride as a National Historic Site.
    Moved by:Councillor K. Wilkinson
    Seconded by:Councillor S. Cressman

    THAT Council directs Staff to include 2025 Capital Budget Request Form #CS-2025-018 for Castle Kilbride & Administration Complex Maintenance / Asset Replacement in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration. 

    Motion Carried Unanimously

    A motion was brought forward b Councillor H. Sidhu, seconded by Councillor L. Dunstall THAT Council does now recess at 6:47 p.m. for five minutes. The motion carried unanimously.

    A motion was brought forward by Councillor S. Cressman, seconded by Councillor K. Wilkinson THAT Council does now reconvene at 6:57 p.m. The motion carried unanimously.


  • A motion was brought forward by Councillor S. Cressman, seconded by Councillor K. Wilkinson THAT Council tables the consideration of 2025 Capital Budget Request Form FS-2025-01 Fire Station Replacement and Relocation – New Hamburg Station 3, FS-2025-02 Replace Pump 621 Station 2, and FS-2025-03 Replace Aerial 639 Station 3 until the January 27, 2025 Special Council meeting at such time Staff report back on the funding of the station build, inspection reports, service history and maintenance history, use of aerial unit, mutual aid considerations, and useful life of vehicles.

    Council asked and received a response from staff on the following:

    • Clarification on the front-loaded funding of the construction of the fire station;
    • Ontario Building Code regulations on fire prevention systems in new builds.

    A motion was brought forward by Councillor H. Sidhu, seconded by Councillor K. Wilkinson THAT the motion be amended to insert AND THAT Staff report back with information on the age of the aerial truck, the purchase price and more information on the potential purchase of a used aerial truck from a reputable company.

    Council now voted on the motion as amended.

    Moved by:Councillor S. Cressman
    Seconded by:Councillor K. Wilkinson

    THAT Council tables the consideration of 2025 Capital Budget Request Form FS-2025-01 Fire Station Replacement and Relocation – New Hamburg Station 3, FS-2025-02 Replace Pump 621 Station 2, and FS-2025-03 Replace Aerial 639 Station 3 until the January 27, 2025 Special Council meeting at such time Staff report back on the funding of the project, physical inspection, service history and maintenance history, use of aerial unit, mutual aid considerations, and useful life of vehicles; and,

    THAT Staff report back with information on the age of the aerial truck, the purchase price and more information on the potential purchase of a used aerial truck from a reputable company.

    Motion Carried
  • Moved by:Councillor S. Cressman
    Seconded by:Councillor L. Dunstall

    THAT Council directs Staff to include 2025 Capital Budget Request Form #FS-2025-04 for Fire Attack Nozzles in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration. 

    Motion Carried
  • Moved by:Councillor K. Wilkinson
    Seconded by:Councillor H. Sidhu

    THAT Council directs Staff to remove 2025 Capital Budget Request Form #FS-2025-05 for Fire Extinguisher Trainer from the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration.

    Motion Carried

  • Council asked and received a response from staff on the following:

    • If an inspection report exists for the vehicle.
    Moved by:Councillor K. Wilkinson
    Seconded by:Councillor H. Sidhu

    THAT Council directs Staff to remove 2025 Capital Budget Request Form #FS-2025-06 for Administrative Vehicle from the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration.

    Motion Carried

  • Council asked and received a response from staff on the following:

    • Clarification on the mechanisms for detection of ammonia gas built into the system.
    Moved by:Councillor L. Dunstall
    Seconded by:Councillor S. Cressman

    THAT Council directs Staff to include 2025 Capital Budget Request Form #FS-2025-07 for Anhydrous Ammonia Gas Detection in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration. 

    Motion Carried
  • Moved by:Councillor H. Sidhu
    Seconded by:Councillor K. Wilkinson

    THAT Council directs Staff to include 2025 Capital Budget Request Form #IS-2025-01 for Baden Trunk Sanitary Sewer in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration. 

    Motion Carried Unanimously

  • Council asked and received a response from staff on the following:

    • Whether this item was deferred from 2024 Budget;
    • Clarification regarding the cost and need for the project;
    • Whether this is funded by debt; and,
    • Clarification of what items contribute to this total project cost. 
    Moved by:Councillor S. Cressman
    Seconded by:Councillor K. Wilkinson

    THAT Council directs Staff to include 2025 Capital Budget Request Form #IS-2025-02 for Victoria Boullee Reconstruction in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration. 

    Motion Carried Unanimously
  • Moved by:Councillor H. Sidhu
    Seconded by:Councillor L. Dunstall

    THAT Council directs Staff to include 2025 Capital Budget Request Form #IS-2025-003 for Louisa Street Reconstruction Brewery Street to Foundry Street Design in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration. 

    Motion Carried Unanimously

  • Council asked and received a response from staff on the following:

    • Clarification on low pressure sanitary sewer system
    Moved by:Councillor K. Wilkinson
    Seconded by:Councillor L. Dunstall

    THAT Council directs Staff to include 2025 Capital Budget Request Form #IS-2025-004 for Stone Street and Huron Road Sewer Extension and Watermain Design in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration. 

    Motion Carried Unanimously

  • Council asked and received a response from staff on the following:

    • Whether this item was deferred from 2024;
    • Clarification on the need for this project including complaints about some driveway issues experienced by residents; and,
    • Clarification on the breakdown of funding for the project.
    Moved by:Councillor K. Wilkinson
    Seconded by:Councillor S. Martin

    THAT Council directs Staff to include 2025 Capital Budget Request Form #IS-2025-005 for Jacob Street Cross Section Repair & Sanitary Relining in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration. 

    Motion Carried Unanimously
  • Moved by:Councillor L. Dunstall
    Seconded by:Councillor S. Martin

    THAT Council directs Staff to include 2025 Capital Budget Request Form #IS-2025-006 for Centennial, Hillview Crescent Huron Street Sanitary Relining & Greenwood Easement Design in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration. 

    Motion Carried Unanimously

  • Council asked and received a response from staff on the following:

    • Servicing levels on Bleams Ct; and,
    • Whether there is a benefit to doing this area of projects together.
    Moved by:Councillor L. Dunstall
    Seconded by:Councillor K. Wilkinson

    THAT Council directs Staff to include 2025 Capital Budget Request Form #IS-2025-007 for Bleams Ct, Grandview Avenue, Hunter St & Huron Reconstruction in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration. 

    Motion Carried Unanimously

  • Council asked and received a response from staff on the following:

    • Funding related to design of the Knipfel Drinking Water System; and,
    • Clarification regarding the costs borne on residents. 
    Moved by:Councillor K. Wilkinson
    Seconded by:Councillor S. Martin

    THAT Council directs Staff to include 2025 Capital Budget Request Form #IS-2025-008 for Petersburg Water System Design in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration pending more information being presented.

    Motion Carried Unanimously

  • Council asked and received a response from staff on the following:

    • Clarification on the increase in funding from last year.
    Moved by:Councillor L. Dunstall
    Seconded by:Councillor S. Martin

    THAT Council directs Staff to include 2025 Capital Budget Request Form #IS-2025-009 for Annual Pavement Restoration Hot-Mix Asphalt Urban in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration. 

    Motion Carried Unanimously
  • Moved by:Councillor K. Wilkinson
    Seconded by:Councillor S. Cressman

    THAT Council directs Staff to include 2025 Capital Budget Request Form #IS-2025-010 for Annual Road Restoration, Rural CIP in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration. 

    Motion Carried Unanimously
  • Moved by:Councillor H. Sidhu
    Seconded by:Councillor S. Martin

    THAT Council directs Staff to include 2025 Capital Budget Request Form #IS-2025-011 for Annual Sidewalk Program in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration. 

    Motion Carried

  • Council asked and received a response from staff on the following:

    • Funds from RARE Charitable Organizations for this project.
    Moved by:Councillor K. Wilkinson
    Seconded by:Councillor L. Dunstall

    THAT Council directs Staff to remove 2025 Capital Budget Request Form #IS-2025-012 for Carmel-Koch On-Road Parking Facility from the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration.

    Motion Carried Unanimously

  • Council asked and received a response from staff on the following:

    • Region of Waterloo contribution to this project.
    Moved by:Councillor K. Wilkinson
    Seconded by:Councillor H. Sidhu

    THAT Council directs Staff to include 2025 Capital Budget Request Form #IS-2025-013 for Regional Traffic Calming Program in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration.

    Motion Carried Unanimously

  • Council asked and received a response from staff on the following:

    • Clarification on the staffing capabilities in this area.
    Moved by:Councillor K. Wilkinson
    Seconded by:Councillor H. Sidhu

    THAT Council directs Staff to include 2025 Capital Budget Request Form #IS-2025-014 for Traffic Calming Design and Implementation in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration.

    Motion Defeated
  • Moved by:Councillor S. Cressman
    Seconded by:Councillor S. Martin

    THAT Council directs Staff to remove 2025 Capital Budget Request Form #IS-2025-014 for Traffic Calming Design and Implementation from the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration.

    Motion Carried
  • Moved by:Councillor L. Dunstall
    Seconded by:Councillor H. Sidhu

    THAT Council directs Staff to include 2025 Capital Budget Request Form #IS-2025-015 for Structure Inspection OREG 472/10 (OSIM) in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration.

    Motion Carried Unanimously

  • Council asked and received a response from staff on the following:

    • Clarification on need for funding; and,
    • Possibility to reduce the number of intersections included.

    A motion was brought forward by Councillor L. Dunstall, seconded by Councillor S. Martin THAT Council directs Staff to include 2025 Capital Budget Request Form #IS-2025-016 for Huron Road Intersection Safety Review in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration.

    A motion was brought forward by Councillor S. Cressman, seconded by Councillor K. Wilkinson THAT the motion be amended to insert "in the amount of $25,000.00". The motion carried. 

    Council now voted on the main motion, as amended.

    Moved by:Councillor L. Dunstall
    Seconded by:Councillor S. Martin

    THAT Council directs Staff to include 2025 Capital Budget Request Form #IS-2025-016 for Huron Road Intersection Safety Review in the amount of $25,000.00 in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration.

    Motion Carried Unanimously
  • Moved by:Councillor L. Dunstall
    Seconded by:Councillor H. Sidhu

    THAT Council directs Staff to include 2025 Capital Budget Request Form #IS-2025-017 for Sanitary Flow Monitoring & Modeling in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration.

    Motion Carried Unanimously

  • Council asked and received a response from staff on the following:

    • Clarification on the operational costs of the CCTV; and,
    • Whether this is an annual or a one-time expense. 
    Moved by:Councillor S. Martin
    Seconded by:Councillor L. Dunstall

    THAT Council directs Staff to include 2025 Capital Budget Request Form #IS-2025-018 for Sanitary and Storm Closed-Circuit TV  in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration.

    Motion Carried
  • Moved by:Councillor L. Dunstall
    Seconded by:Councillor K. Wilkinson

    THAT Council directs Staff to remove 2025 Capital Budget Request Form #IS-2025-019 for Consulting Services for Traffic Engineering Preliminary and Detailed Design Huron Road, #IS-2025-020 Consulting Services for Traffic Engineering Preliminary and Detailed Design Mannheim Road and #IS-2025-021 Consulting Services for Traffic Engineering, Environmental Studies, Preliminary and Detailed Design Wilmot Line from the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration.

    Motion Carried Unanimously
  • Moved by:Councillor L. Dunstall
    Seconded by:Councillor K. Wilkinson

    THAT Council directs Staff to include 2025 Capital Budget Request Form #IS-2025-022 for Haysville District Meter Chamber in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration.

    Motion Carried Unanimously

  • Council asked and received a response from staff on the following:

    • Clarification on the significant structural cracks and roof panels.
    Moved by:Councillor L. Dunstall
    Seconded by:Councillor S. Martin

    THAT Council directs Staff to include 2025 Capital Budget Request Form #IS-2025-023 for Salt Dome Replacement in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration.

     

    Motion Carried Unanimously

  • Council asked and received a response from staff on the following:

    • Clarification on the material of replacement structure.
    Moved by:Councillor S. Martin
    Seconded by:Councillor L. Dunstall

    THAT Council directs Staff to include 2025 Capital Budget Request Form #IS-2025-024 for Huron Road #24/B-T12 in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration.

    Motion Carried Unanimously
  • Moved by:Councillor H. Sidhu
    Seconded by:Councillor L. Dunstall

    THAT Council directs Staff to include 2025 Capital Budget Request Form #IS-2025-025 for Berletts Rd 4/B-T2 in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration.

    Motion Carried Unanimously

  •  Council asked and received a response from staff on the following:

    • Clarification on the number of projects covered in this funding. 
    Moved by:Councillor L. Dunstall
    Seconded by:Councillor K. Wilkinson

    THAT Council directs Staff to include 2025 Capital Budget Request Form #IS-2025-026 for Non OSIM Structure Replacement in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration.

    Motion Carried Unanimously
  • Moved by:Councillor K. Wilkinson
    Seconded by:Councillor L. Dunstall

    THAT Council directs Staff to include 2025 Capital Budget Request Form #IS-2025-027 for Guiderail/Chevron Program in the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration.

    Motion Carried Unanimously

  • Council asked and received a response from staff on the following:

    • Implications on not proceeding with this project.
    Moved by:Councillor L. Dunstall
    Seconded by:Councillor H. Sidhu

    THAT Council directs Staff to remove 2025 Capital Budget Request Form #IS-2025-028 for Oxford Waterloo Road Bridge Option 2 from the 2025 Capital Budget being brought back on January 27, 2025 for Council consideration.

    Motion Carried
  • Moved by:Councillor K. Wilkinson
    Seconded by:Councillor L. Dunstall

    THAT Council tables the consideration of the 2025 Capital Budget Request Form #IS-2025-029 for Fleet & Equipment Replacement Program until the January 27, 2025 for Council consideration.

    Motion Carried Unanimously

8.
COUNCILLOR MOTIONS - WHERE NOTICE HAS BEEN PROVIDED

  

8.1
Councillor L. Dunstall Notice of Motion Regarding Office of the CAO, Mayor and Council Staffing Resources

  

This item was considered during Item 7.1.1 Base Budget- Mayor and Councillor Operating Budget. 

  • Moved by:Councillor L. Dunstall
    Seconded by:Councillor S. Martin

    WHEREAS Report CAO-2024-01 Office of the CAO, Mayor and Council Staffing Resources was received for information at the February 26, 2024; and,

    WHEREAS Council supported Option #2 as outlined in Report CAO 2024-01 to support the implementation of a dedicated staff position by approving a Constituency Liaison position reporting directly to the Mayor and Council and eliminating the vacant Social Media, Digital and Design Specialist role and contracting out technical communication needs; and,

    WHEREAS the Constituency Liaison and Social Media, Digital and Design Specialist positions were to be reconsidered in the 2025 Budget process; and,

    WHEREAS the Township of Wilmot is currently facing significant financial challenges; and,

    AND WHEREAS it is the responsibility of Council to demonstrate fiscal accountability and shared sacrifice during times of crisis.

    NOW THEREFORE BE IT RESOLVED THAT Council eliminates the full-time equivalent position within the Office of the Mayor and Council, which was approved as a one-year temporary position in the 2024, resulting in a reduction in the operating budget for the Mayor and Council of $118,340.00 which is a 0.96% tax rate impact; and,

    BE IT FURTHER RESOLVED THAT Council directs staff to continue contracting out technical communications needs; and,

    BE IT FINALLY RESOLVED THAT the current staff complement within the Office of the CAO be continued with the Social Media, Digital and Design Specialist position remaining vacant and being re-examined in the 2026 Budget process.

    In Favour (3)Councillor S. Cressman, Councillor S. Martin, and Councillor L. Dunstall
    Against (3)Mayor N. Salonen, Councillor K. Wilkinson, and Councillor H. Sidhu
    Motion Defeated (3 to 3)

8.2
Mayor N. Salonen Notice of Motion Regarding Establishment of Department-Specific Capital Reserve Accounts

  

Councillor S. Cressman assumed the position of chair at 8:02 p.m.

Mayor N. Salonen introduced the Notice of Motion. 

Council asked and received a response on the following:

  • Clarification regarding the reasoning for using dollar amounts rather than percentages;
  • What other municipalities were compared; 
  • What are the differences between this and the Reserve Fund Policy approved in September; and,
  • Clarification on the best practices.
  • Moved by:Mayor N. Salonen
    Seconded by:Councillor L. Dunstall

    WHEREAS, the Township is committed to rebuilding trust with Wilmot residents;  

    WHEREAS, the Township of Wilmot is implementing practices to increase fiscal transparency and set the corporation up for better fiscal health;  

    WHEREAS, dedicated reserves improve planning for long-term capital needs and reduce financial risk;  

    WHEREAS, separating funds by department aligns with best practices for financial planning and ensures resources are used for their intended purposes;  

    WHEREAS, clearly defined reserves will provide a clearer understanding of how funds are allocated and spent within each department;  

    NOW THEREFORE BE IT RESOLVED THAT Council directs staff to divide the Infrastructure Renewal Reserve into dedicated reserves for the following items:  

    1.  Fire Services Capital Reserve  
    2.  Facilities and Parks Capital Reserve  
    3.  Transportation and Storm Water Capital Reserve  

    AND FINALLY THAT these reserves can only be utilized by the intended department, based off of Council budget approvals. Council requests that staff draft a policy where in the event of fund transfers from one reserve to another or spending overages above $20,000 require Council approval.  

    Motion Carried Unanimously

    Mayor N. Salonen resumed the position of chair at 8:12 pm.


8.3
Mayor N. Salonen Regarding a 10-year Capital Budget

  

Councillor S. Cressman assumed the position of Chair at 5:23 p.m. to consider Mayor N. Salonen's Notice of Motion Regarding a 10-year Capital Budget.

Mayor N. Salonen introduced the Notice of Motion.

The motion was brought forward by Mayor N. Salonen, seconded by Councillor L. Dunstall WHEREAS, best practice has a 10-year capital plan tied to informing the annual budget;  

WHEREAS, the public very clearly wants to see Council prioritizing the Township of Wilmot’s capital forecast;

AND WHEREAS, for Council to make informed decisions and effectively prioritize resource allocation;  

NOW THEREFORE BE IT RESOLVED THAT staff present a 10-year capital plan for each department with the affiliated year over year financial asks for each project, for Council to consider and thus inform this year’s capital funding envelope and prior to 2025 budget approval.  

AND FURTHER THAT the presentation of a 10-year capital plan be provided as a part of every draft budget moving forward.

AND FINALLY THAT all future Capital Request sheets are accompanied with justification sheets that include information such as state of asset, service history, inspection reports, maintenance schedules and more. 

A motion was brought forward by Councillor K. Wilkinson, seconded by Mayor N. Salonen THAT the motion be amended to insert AND THAT all future Capital Request sheets are accompanied with justification sheets that include information such as state of asset, service history, inspection reports, maintenance schedules and more.  

Council now voted on the main motion, as amended.

  • Moved by:Mayor N. Salonen
    Seconded by:Councillor L. Dunstall

    WHEREAS, best practice has a 10-year capital plan tied to informing the annual budget;  

    WHEREAS, the public very clearly wants to see Council prioritizing the Township of Wilmot’s capital forecast;

    AND WHEREAS, for Council to make informed decisions and effectively prioritize resource allocation;  

    NOW THEREFORE BE IT RESOLVED THAT staff present a 10-year capital plan for each department with the affiliated year over year financial asks for each project, for Council to consider and thus inform this year’s capital funding envelope and prior to 2025 budget approval.  

    AND FURTHER THAT the presentation of a 10-year capital plan be provided as a part of every draft budget moving forward.

    AND FINALLY THAT all future Capital Request sheets are accompanied with justification sheets that include information such as state of asset, service history, inspection reports, maintenance schedules and more. 

    Motion Carried Unanimously

    Mayor N. Salonen resumed the position of Chair at 5:58 p.m.


9.
COUNCILLOR MOTIONS - WHERE NOTICE HAS NOT BEEN PROVIDED

  

9.1
Councillor Dunstall Assessment of Buildings and Land

  

Councillor L. Dunstall provided an introduction to her Notice of Motion.

A motion was brought forward by Councillor H. Sidhu, seconded by Councillor L. Dunstall THAT Council does now recess at 8:14 p.m. to reconvene in 5 minutes. The motion carried unanimously.

A motion was brought forward by Councillor L. Dunstall, seconded by Councillor S. Cressman THAT Council does now reconvene at 8:20 p.m.

A motion was brought forward by Councillor L. Dunstall, seconded by Councillor made a motion THAT the consideration of the motion be tabled until the Special Council Meeting on January 27, 2025. The motion carried unanimously. 

  • WHEREAS it is important to actively engage with community members and stakeholders when making decisions regarding Township properties that are used by residents and organizations;

    NOW THEREFORE BE IT RESOLVED THAT: 

    1. Staff Preparation of Cost-Benefit Analysis:

    Staff be directed to prepare a comprehensive cost-benefit analysis based on current financials and historical utilization data of Township facilities. This analysis should include a comparison of operating costs, capital requirement, revenue generation, and usage trends.

    2.Third-Party Tenant Evaluation:

    The Township be directed to determine which of its facility assets could be suitable for a third-party tenant arrangement to help mitigate its operating and/or capital financing pressures.

    3.Declaration of Surplus Assets:

    The Township identify and assess which of its facility assets should be declared surplus and disposed of to:

      1. mitigate ongoing financial pressures; and
      2. assist with addressing capital renewal pressures.

    4.Comprehensive Space Utilization Analysis:

    Staff conduct a thorough analysis of the usage of each facility, which should include the following factors:

      • Use by season, by time block
      • Type of use (e.g., recreational, community, commercial)
      • Reliance on indoor space by outdoor field users
      • Type of user (e.g., one-off or repeat customers)
      • Resident versus non-resident usage
      • Revenue generation potential

    5. Fair Market Valuation:

    Staff be directed to conduct a current fair market valuation of the property and land associated with each facility under review. This valuation should assist in determining realistic asset value and potential sale or lease opportunities.

    6.Third-Party Real Estate Market Analysis:

    The Township engage a qualified third-party real estate organization to conduct a comprehensive market analysis of all Township buildings and associated land. This analysis should assess the market value, potential for sale, lease, or development, and provide recommendations for optimizing the Township's real estate assets.

    7. Community Engagement in Decision-Making:

    Staff be directed to ensure that community members and relevant stakeholders are actively engaged in the decision-making process when determining the use, disposal, or repurposing of Township properties that serve the needs of constituents. This engagement should include consultation with residents, community organizations, and other key stakeholders to ensure that their input is considered in any decisions.

    8. Report and Recommendations:

    Staff report back to Council with the findings of the cost-benefit analysis, fair market valuation, third-party real estate market analysis, community engagement efforts, and a list of recommended actions, including potential third-party tenant opportunities, surplus declarations, and facility utilization optimization.

    Motion Deferred

10.
BY-LAWS

  

  • THAT By-Laws as attached to this Agenda be read a first, second and third time, and finally passed in Open Council. 

    Motion Deferred

11.
ANNOUNCEMENTS

  

There were no announcements. 

12.
CONFIRMATORY BY-LAW

This item has attachments.  
  • Moved by:Councillor S. Cressman
    Seconded by:Councillor K. Wilkinson

    THAT the Confirmatory By-Law as attached to this Agenda be read a first, second and third time, and finally passed in Open Council. 

    Motion Carried Unanimously

13.
ADJOURNMENT

  
  • Moved by:Councillor L. Dunstall
    Seconded by:Councillor S. Martin

    THAT we do now adjourn to meet again at the call of the Mayor.

    Motion Carried Unanimously
No Item Selected