Council Meeting Revised Agenda
Council Meeting

Monday, March 24, 2025

7:00 P.m. - 9:00 P.m.

Council Chambers - Hybrid

60 Snyder's Road West

Baden, Ontario

N3A 1A1

This meeting will be held in-person and electronically in accordance with Section 238 (3.3) of the Municipal Act, 2001. Please subscribe to the Township of Wilmot You Tube Channel to watch the live stream or view after the meeting.
Delegations must register with the Legislative Services Division. The only matters being discussed at this meeting will be those on the Agenda.

An asterisk * denotes an item that has been revised since the publication of the Agenda.

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1.

CALL TO ORDER

• RECOMMENDATION

  THAT the Regular Council Meeting held on March 24, 2025 be called to order at 7:00 p.m.

2.

TERRITORIAL LAND ACKNOWLEDGEMENT

Councillor S. Martin will read the Territorial Land Acknowledgment.

3.

ADDITIONS TO THE AGENDA

8.1 General Interest Delegations

• 8.1.1 Alternatives to Using Agricultural Land for Industrial Purpose - Richard Good

9. Correspondence 

• 9.4 Correspondence from Dorothy Wilson Regarding Integrity Commissioner's Report

11.3 DEV-2025-02 - Official Plan Amendment Application 02/24 and Zone Change Application 03/24, 59 Bergey Court / 12 Shephard Place, New Hamburg (amendment of bullet point 9 to "5.8 metres")

13. Notices of Motion

• 13.2 Councillor S. Martin Notice of Motion Regarding Code of Conduct Review

4.

ADOPTION OF THE AGENDA

• RECOMMENDATION

  THAT the Agenda as presented for March 24, 2025 be adopted.

5.

DISCLOSURE OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

Members of Council and members of the Township’s local boards are required to file a written statement when they have a conflict of interest. If a conflict is declared, please review the Policies and Rules for Council  and complete the Disclosure of Pecuniary Interest Form.

6.

MINUTES OF PREVIOUS MEETINGS

• RECOMMENDATION

  THAT the Minutes of the February 24, 2025 Special Council, February 24, 2025 Regular Council, and March 3 2025 Committee of the Whole be adopted as presented.

7.

PRESENTATIONS

7.1

NithValley EcoBoosters

Bart Van Andel

8.

DELEGATIONS

Pursuant to Council’s Procedural By-law, delegations are permitted to address Council for a maximum of seven (7) minutes. General Interest Delegation are included below. Only three General Interest Delegations are permitted at each Regular Council Meeting. General Interest Delegations must register by noon on the Monday prior to the Council meeting date. Specific Interest Delegations are only permitted to discuss matters listed on the Council agenda as staff reports; informal and formal public meetings; notice of motions; and by-laws. All Specific Interest Delegations where possible are encouraged to register prior to the start of the meeting. For Specific Interest Delegates who are attending in-person, registration is permitted up to the start of the meeting. Specific Interest Delegates who are interested in attending virtually must register by 12:00 p.m. on March 24, 2025 in order to participate electronically.

8.1

General Interest Delegations

8.1.1

Alternatives to Using Agricultural Land for Industrial Purpose - Richard Good

8.2

Specific Interest Delegations

8.2.1

Item 11.3 DEV 2025-02 - Official Plan Amendment Application 02/24 and Zone Change Application 03/24, 59 Bergey Court/12 Shepard Place, New Hamburg

• Mary Lou Tanner, NPG Planning Solutions

9.

CORRESPONDENCE

9.1

Correspondence from Mike Rice Regarding Land Assembly

9.2

Correspondence from Pauline Duench Miller Regarding Protecting Farmland

9.3

Correspondence from Anne Loeffler Regarding Defending Land Use Planning Process and Protecting Wilmot's Farmland

9.4

Correspondence from Dorothy Wilson Regarding Integrity Commissioner's Report

10.

CONSENT AGENDA

• RECOMMENDATION

  THAT Consent Agenda Items 10.1, 10.2, 10.3, 10.4, 10.5 10.6, and 10.7 be approved.

10.1

COR-2025-06 - Delton Reibling Municipal Drain Actual Cost By-Law

• RECOMMENDATION

  THAT Council considers the adoption of the By-Law to Amend By-Law 2023-23 to Provide for the Actual Costs for Drainage Works Known as the Delton Reibling Municipal Drain as described in Report COR-2025-06.

10.2

COR-2025-15 Council and Committee Remuneration and Expenses - 2024

• RECOMMENDATION

  THAT Report COR-2025-15 Council and Committee Remuneration and Expenses – 2024 be received for information, and

  THAT Report COR-2025-15 be posted in the Council section of the Township’s website for public accountability and transparency.

10.3

CS-2025-04 - Baden Firefighters Association Request for Event to be Deemed Municipally Significant

• RECOMMENDATION

  THAT Council designate the Baden Firefighters Association Hose Monkey Ball Tournament and Concert held at Sir Adam Beck Park on June 20 and 21, 2025 a Municipally Significant Event as described in Report CS-2025-04.

10.4

IS-2025-05 - Carmel Koch On Road Winter Parking - RARE Agreement

• RECOMMENDATION

  THAT Council authorize the Township of Wilmot to enter into a Contribution Agreement with Rare Charitable Research Reserve to fund the installation of 20 on-road parking spaces on Carmel-Koch Road at the Schneider Lands Bush Trail entrance as described in report IS-2025-05; and, 

  THAT Council approve the realignment of Carmel-Koch Road at Wilmot Line to establish a T-intersection to reduce the speed of southbound vehicles and improve safety for drivers, pedestrians, and users of the proposed parking area on Carmel Koch Road as described in report IS-2025-05; and,

  THAT Council approve a capital project for the work in the amount of $101,500 to be funded $70,000 from RARE Donation and $31,500 from Transportation Capital Reserve Fund as described in report IS-2025-05; and, 

  THAT Council consider the adoption of the By-law to authorize the Mayor and the Clerk to enter into an agreement with Rare Charitable Research Reserve for a contribution agreement regarding the construction of a parking area within the road allowance of Carmel-Koch Road.

10.5

IS-2025-06 - Award of Tender – Victoria Street and Boullee Street Reconstruction

• RECOMMENDATION

  THAT Council award RFT2025-01 Victoria Street and Boullee Street Reconstruction to Cassidy Construction London Ltd. of London, Ontario as per their tender submission on February 5th, 2024, as the lowest compliant bidder in the amount of $ 5,918,815.40 plus HST as described in report IS-2025-06; and, 

  THAT Council consider the adoption of the By-law to authorize the Mayor and the Clerk to enter into an agreement with Cassidy Construction London Ltd. regarding the reconstruction of Victoria Street and Boullee Street. 

10.6

IS-2025-12 - 2024 Annual Summary and Water Quality Report

• RECOMMENDATION

  THAT Report IS-2025-12 2024 Annual Summary and Water Quality Reports be received for information;

  THAT Council remains committed to providing the necessary resources for the ongoing implementation, maintenance, and continual improvement of the Drinking Water Quality Management Standard (DWQMS) as outlined in this report.

10.7

Benjamin M. Drory, Integrity Commissioner - Investigation Reports IC-35365-0125 et. al

• RECOMMENDATION

  THAT the report submitted by Benjamin M. Drory, Integrity Commissioner regarding IC-35365-0125 et. al be received for information.

11.

REPORTS

11.1

CAO-2025-05 - People Plan Update

• RECOMMENDATION

  THAT Council directs Staff to report back on corporate culture initiatives and results; and,

  THAT Council directs Staff to report back in Q3 with a People Plan report and 5 year plan for Council’s approval.

11.2

CS-2025-02 - New Hamburg Arena Preliminary Study Update

• RECOMMENDATION

  THAT Council direct Staff to develop a plan for alternative uses at the New Hamburg Community Centre based on the financial implications as described in Report CS-2025-02.

11.3

DEV-2025-02 - Official Plan Amendment Application 02/24 and Zone Change Application 03/24, 59 Bergey Court / 12 Shephard Place, New Hamburg

• RECOMMENDATION

  THAT Council approve Official Plan Amendment No. 13 to change the designation of a portion of the lands described as Part of Lot 22, Concession South of Bleams Road from Open Space to Urban Residential;

  THAT Council approve Zone Change Application 03/24 affecting Part Lot 22, Concession South of Bleams Road and Lot 1, Plan 1795 to:

  1. rezone the subject lands from Zone 2 and 2f (Residential) to Zone 4a (Residential) and Zone 11 (Open Space);
  2. decrease the maximum density from 35 units/hectare to 19.12 units/hectare on the lands zoned Zone 4a;
  3. establish a minimum lot area of 1.83 hectares;
  4. establish the lot line abutting Bergey Court as the front lot line, and the lot line abutting Shephard Place as the exterior lot line;
  5. reduce the front yard setback from 7.6m to 6.0m for a street townhouse with its front façade facing Bergey Court and to 3.0m for one street townhouse unit having its side façade facing Bergey Court;
  6. increase the exterior side yard setback from 6.0m to 7.5m for a street townhouse with its front façade facing Shephard Place;
  7. establish the minimum and maximum driveway width for each street townhouse unit with its access on Shephard Place as 5.5m;
  8. reduce the minimum lot area for future title separation of a street townhouse from 270m² to 204m²; and
  9. reduce the minimum rear yard setback resulting from future title separation of a street townhouse from 7.6m to 5.8m.

12.

BY-LAWS

• RECOMMENDATION

  THAT By-Laws as attached to this Agenda be read a first, second and third time, and finally passed in Open Council. 

12.1

By-Law 2025-12 Being a By-Law to Amend By-Law 2023-23 to Provide for the Actual Costs for Drainage Works Known as the Delton Reibling Municipal Drain 2023

12.2

By-law 2025-13 Being a By-law to Authorize Entering into a Contribution Agreement with Rare Charitable Research Reserve

12.3

By-law 2025-14 Being a By-law Authorize Entering into an Agreement with Cassidy Construction London Ltd

12.4

By-law 2025-15  Being a By-law to amend the Official Plan Amendment No. 13 (Part of Lot 22, Concession South of Bleams Road)

12.5

By-law 2025-16 Being a By-law to amend the Zoning By-law (ZCA 03/24 affecting Part Lot 22, Concession South of Bleams Road and Lot 1, Plan 1795 )

13.

NOTICES OF MOTION

13.1

Councillor S. Martin Notice of Motion Regarding Natural Gas Consumption

• RECOMMENDATION

  WHEREAS natural gas consumption is a significant contributor to greenhouse gas emissions; and,

  WHEREAS natural gas consumption has been increasing rather than decreasing; and,

  WHEREAS there is a movement to commit to a 50% reduction of 2010 natural gas greenhouse gas emissions by 2030 for the Township community; and,

  WHEREAS the Township has already endorsed the TransformWR strategy which aims to reduce corporate greenhouse gas emissions by 50% (based on 2010 levels) by 2030 and 80% (based on 2010 levels) by 2050 (80by50); and,

  WHEREAS the Township acknowledges operations contribute to the overall increase in natural gas consumption, and reductions in these operations could see an overall decrease in greenhouse gas emissions; and,

  WHEREAS the Township acknowledges that the community also contributes to the majority of the rise in natural gas consumption, and there are potential strategies and incentives the Township may consider to encourage a reduction in greenhouse gas emissions in both new builds and existing buildings.

  NOW THEREFORE BE IT RESOLVED

  THAT Council directs staff to report back at the June Committee of the Whole meeting with strategies for reducing natural gas consumption and associated greenhouse gas emissions, both within the Township operations and the broader community.

13.2

Councillor S. Martin Notice of Motion Regarding Code of Conduct Review

• RECOMMENDATION

  WHEREAS Subsection 223.2(1) of the Municipal Act, 2001 requires every municipality to establish codes of conduct that apply to members of council and local boards; and

  WHEREAS the Township of Wilmot Code of Conduct for Elected Officials came into force and effect on November 19, 2007; and,

  WHEREAS the Code of Conduct helps to ensure that the members of Council share a common basis for acceptable conduct; and,

  WHEREAS there has been a significant amount of time since the review of the Townships Code of Conduct for Elected Officials.

  NOW THEREFORE BE IT RESOLVED

  THAT Council directs Staff to work with our Integrity Commissioner to review and propose amendments to the Code of Conduct for Elected Officials by the Fall of 2025.

14.

ANNOUNCEMENTS

15.

CONFIRMATORY BY-LAW

• RECOMMENDATION

  THAT the Confirmatory By-Law as attached to this Agenda be read a first, second and third time, and finally passed in Open Council. 

16.

ADJOURNMENT

• RECOMMENDATION

  THAT we do now adjourn to meet again at the call of the Mayor.