Committee Meeting Revised Agenda
Wilmot Canada Day Task Force Meeting

Tuesday, June 03, 2025

7:00 P.m. - 9:00 P.m.

Wayne Roth Meeting Room – Wilmot Recreation Complex

1291 Nafziger Rd,

Baden, ON

N3A 0C4

This meeting will be held in-person.

Meetings of the Wilmot Canada Day Event Task Force will not be video recorded. Meetings of the Task Force are open meetings to the public, who may attend in-person at the Wilmot Recreation Complex.

Delegations must register with the Committee Administrator, Manny O'Krafka, at . The only matters being discussed at this meeting will be those on the Agenda.

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1.

CALL TO ORDER

• RECOMMENDATION

  THAT this Special Meeting of the Wilmot Canada Day Event Task Force on June 3, 2025 be called to order at 7:00 p.m.

2.

TERRITORIAL LAND ACKNOWLEDGEMENT

Chair R. Unrau will read the Territorial Land Acknowledgement.

3.

ADDITIONS TO THE AGENDA

4.

ADOPTION OF THE AGENDA

• RECOMMENDATION

  THAT the Agenda as presented for June 3, 2025 be adopted.

5.

DISCLOSURE OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

Members of Council and members of the Township’s local boards are required to file a written statement when they have a conflict of interest. If a conflict is declared, please review the Policies and Rules for Council  and complete the Disclosure of Pecuniary Interest Form.

6.

DELEGATIONS

Pursuant to Council’s Procedural By-law, delegations are permitted to address the Committee for a maximum of seven (7) minutes. Delegations are only permitted to discuss matters listed on the agenda as staff reports; informal and formal public meetings; notice of motions; and by-laws. All Delegations where possible are encouraged to register prior to the start of the meeting. For Delegates who are attending in-person, registration is permitted up to the start of the meeting. 

7.

ADMINISTRATIVE BUSINESS

7.1

Fireworks Display - Budget Allocation

Committee Member S. Hammer will speak to this matter. 

At the November 19, 2024 meeting the Committee passed a resolution that included the following THAT statement:

"THAT the Committee approves the procurement of fireworks at an upset limit of $10,000.00 plus HST"

After realizing a surplus in the budget for the event, the Event Sponsorship / Donation Sub-Committee is putting forward a request that the Committee consider increasing the budget for the fireworks display by $5000.00.

• RECOMMENDATION

  THAT the Committee authorize an increase of $5,000 to the budget allocation for the fireworks display.

7.2

Activity Package - Budget Allocation

Committee Member S. Hammer will speak to this matter. 

The Committee has an activity package. After realizing a surplus in the budget for the event, the Event Sponsorship / Donation Sub-Committee is putting forward a request that the Committee consider expanding the scope of the activity package.

7.3

Status Update re: Face Painting

Committee Member A. Stevenson will speak to this matter. 

At the May 20, 2025 meeting the Committee passed a resolution for the following:

THAT the Committee authorize an expenditure up to $1500.00 + HST for professional face painting services.

The Event Sponsorship / Donation Sub-Committee is seeking an update regarding the investigation of quotes for these services in an effort to determine the budget remaining for the event.

7.4

Vendors and Community Groups

Committee Member M. Doucet will speak to this matter. 

Confirmation regarding the vendors and community groups that Committee has been in contact with regarding the event, and ensure that the Sub-Committee has been notified.

7.5

Advertising - Budget Allocation

Committee Member L. Divita will speak to this matter.

Request to increase the marketing expenses from $1500.00 to $2500.00. 

8.

ANNOUNCEMENTS

9.

ADJOURNMENT

• RECOMMENDATION

  THAT we do now adjourn to meet again on June 17, 2025 or at the call of the Chair.