Committee of the Whole Agenda

Monday, January 06, 2025

6:00 P.m. - 9:00 P.m.

Council Chambers - Hybrid

60 Snyder's Road West

Baden, Ontario

N3A 1A1

This meeting will be held in-person and electronically in accordance with Section 238 (3.3) of the Municipal Act, 2001. Please subscribe to the Township of Wilmot You Tube Channel to watch the live stream or view after the meeting.

Delegations must register with the Legislative Services Division. The only matters being discussed at this meeting will be those on the Agenda.

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1.

CALL TO ORDER

• RECOMMENDATION

  THAT the Committee of the Whole Meeting held on January 6, 2025 be called to order at 6:00 p.m.

2.

TERRITORIAL LAND ACKNOWLEDGEMENT

Councillor S. Martin will read the Territorial Land Acknowledgement.

3.

ADDITIONS TO THE AGENDA

4.

ADOPTION OF THE AGENDA

• RECOMMENDATION

  THAT the Agenda as presented for January 6, 2025 be adopted.

5.

DISCLOSURE OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

Members of Council and members of the Township’s local boards are required to file a written statement when they have a conflict of interest. If a conflict is declared, please review the Policies and Rules for Council  and complete the Disclosure of Pecuniary Interest Form.

6.

DELEGATIONS

Pursuant to Council’s Procedural By-law, delegations are permitted to address the Committee for a maximum of seven (7) minutes. Specific Interest Delegations are only permitted to discuss matters listed on the Committee agenda as staff reports; informal and formal public meetings; notice of motions; and by-laws. All Specific Interest Delegations where possible are encouraged to register prior to the start of the meeting. For Specific Interest Delegates who are attending in-person, registration is permitted up to the start of the meeting. Specific Interest Delegates who are interested in attending virtually must register by 12:00 p.m. on January 6, 2025, in order to participate electronically.

7.

CORRESPONDENCE

8.

CONSENT AGENDA

• RECOMMENDATION

  THAT Consent Agenda Items 8.1 and 8.2 be approved.

8.1

COR-2025-01 - Award of Contract for Gasoline and Diesel Supply for 2025

• RECOMMENDATION

  THAT Report COR-2025-01 Co-op Contract for Supply of Gasoline and Diesel Fuel be received for information, and;

  THAT Council approve participation in the Grand River Co-op Purchasing (GRCPG) contract for supply and delivery of gasoline and fuel, for the period March 1, 2025, to February 28, 2030, with three (3), one (1) year renewal options.

8.2

COR-2025-03 - Operating and Capital Variance Update - September 30, 2024

• RECOMMENDATION

  THAT Report COR-2025-03 2024 Q3 Operating and Capital variance be received for information.

9.

REPORTS

9.1

COR-2025-02 - Council – Staff Relations Policy

• RECOMMENDATION

  THAT Report COR-2025-02 Council – Staff Relations Policy be received; and,

  THAT Council approves the Council – Staff Relations Policy included as Attachment 1 effective February 1, 2025.

9.2

CS-2024-35 - Single Use Plastics

• RECOMMENDATION

  THAT Report CS-2024-35, Single Use Plastics be received for information.

9.3

CS-2025-01 - 2024 Special Event and Facility Subsidies

• RECOMMENDATION

  THAT Report CS 2025 – 01, 2024 Special Event and Facility Subsidies be received for information; and,

  THAT Council directs Staff to continue facility use subsidies and in-kind staff costs for legacy facility bookings, by affiliated groups and special events taking place at Township facilities in 2025.

9.4

IS-2025-01 - Knipfel Private DWS System – Project Update

• RECOMMENDATION

  THAT Council directs Staff to proceed with the detailed design for replacing the Knipfel Private Distribution Water System with a new municipal watermain and services that meets current municipal and provincial design and safety standards, including design for service connections for all existing users and properties fronting the proposed watermain layout in northeast Petersburg, Notre Dame Drive, and Snyder’s Road East.

10.

ANNOUNCEMENTS

11.

ADJOURNMENT

• RECOMMENDATION

  THAT we do now adjourn to meet again at the call of the Chair.