Committee of the Whole Agenda

Monday, April 07, 2025

6:00 P.m. - 9:00 P.m.

Council Chambers - Hybrid

60 Snyder's Road West

Baden, Ontario

N3A 1A1

This meeting will be held in-person and electronically in accordance with Section 238 (3.3) of the Municipal Act, 2001. Please subscribe to the Township of Wilmot You Tube Channel to watch the live stream or view after the meeting.

Delegations must register with the Legislative Services Division. The only matters being discussed at this meeting will be those on the Agenda.

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1.

CALL TO ORDER

• RECOMMENDATION

  THAT the Committee of the Whole on April 7, 2025 be called to order at 6:00 p.m.

2.

TERRITORIAL LAND ACKNOWLEDGEMENT

Councillor S. Cressman will read the Territorial Land Acknowledgement.

3.

ADDITIONS TO THE AGENDA

4.

ADOPTION OF THE AGENDA

• RECOMMENDATION

  THAT the Agenda as presented for April 7, 2025 be adopted.

5.

DISCLOSURE OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

Members of Council and members of the Township’s local boards are required to file a written statement when they have a conflict of interest. If a conflict is declared, please review the Policies and Rules for Council  and complete the Disclosure of Pecuniary Interest Form.

6.

PUBLIC MEETINGS

6.1

Zone Change Application 02/25 - 73 Hincks Street, New Hamburg

• RECOMMENDATION

  THAT Council approve Zone Change Application 02/25, affecting Lots 31-34 and C.H. Ahrens Block, Plan 532A, to rezone the subject property from Zone 10 (Industrial) and Zone 3 (Residential) to Zone 7 (Commercial) and eliminate residential uses otherwise permitted within Zone 7.

6.2

Official Plan Amendment Application 01/24, Draft Plan of Subdivision Application 30T-24601, Zone Change Application 02/24, Nafziger Road, New Hamburg

• RECOMMENDATION

  THAT Report DS 2025-03 be received for information.

7.

DELEGATIONS

Pursuant to Council’s Procedural By-law, delegations are permitted to address Council for a maximum of seven (7) minutes. Specific Interest Delegations are only permitted to discuss matters listed on the Committee agenda as staff reports; informal and formal public meetings; notice of motions; and by-laws. All Specific Interest Delegations where possible are encouraged to register prior to the start of the meeting. For Specific Interest Delegates who are attending in-person, registration is permitted up to the start of the meeting. Specific Interest Delegates who are interested in attending virtually must register by 12:00 p.m. on April 7, 2025, in order to participate electronically.

8.

CORRESPONDENCE

9.

CONSENT AGENDA

• RECOMMENDATION

  THAT Consent Agenda Items 9.1, 9.2, 9.3, 9.4 and 9.5 be approved.

9.1

COR-2025-11 - 2024 Annual Status Update - Multi-year Accessibility Plan

• RECOMMENDATION

  THAT Report COR-2025-11 - 2024 Annual Status Update – Multi-year Accessibility Plan be received for information.

9.2

COR-2025-14 - Nicklas Municipal Drain 2025 Update

• RECOMMENDATION

  THAT Report Nicklas Municipal Drain 2025- Update be received for information; and,

  THAT Council considers the provisional adoption of By-law 2025-18 being a By-law to provide for drainage works known as the Nicklas Municipal Drain 2025.

9.3

IS-2025-04 - PWOC Master Plan

• RECOMMENDATION

  THAT Report IS-2025-04 - PWOC Master Plan be received for information.

9.4

IS-2025-09 - Knipfel/Petersburg DWS Conversion – Director’s Order

• RECOMMENDATION

  THAT Report IS-2025-09 - Knipfel/Petersburg DWS Conversion – Director’s Order be received for information.

9.5

IS-2025-11 - Winter Operations Plan Development

• RECOMMENDATION

  THAT Report IS-2025-11 Winter Operations Plan Development be received for information.

10.

REPORTS

10.1

CAO-2025-08 - Governance Policy HR-001 Hiring and Termination of Employees

• RECOMMENDATION

  THAT Report CAO-2025-08 Governance Policy HR-001 Hiring and Termination of Employees be received for information; and, 

  THAT Council direct staff to present an updated HR-001 Policy with best practice recommendations on recruitment for review and consideration at the June Committee of the Whole meeting.

10.2

COR-2025-07 - 2023 Audited Financial Statements

• RECOMMENDATION

  THAT Council approves the 2023 Audited Financial Statements as included in Report COR-2025-07 2023 Audited Financial Statements. 

10.3

COR-2025-16 - Final Tax Levy Rates and Due Dates

• RECOMMENDATION

  THAT Report COR-2025-16 - Final Tax Levy Rates and Due Dates be received; and, 

  THAT Council consider By-law 2025-19, being a by-law to set the tax rates and due dates for the final billing of property taxes for 2025.

10.4

IS-2025-10 - Baden Sanitary Trunk Sewer - Cost Sharing Agreement

• RECOMMENDATION

  THAT IS-2025-10 Baden Sanitary Trunk Sewer - Cost Sharing Agreement be received; and,

  THAT Council consider By-law 2025-20, being a By-law that authorizes the Mayor and the Clerk to enter into a cost-sharing agreement with the Region of Waterloo for reimbursement of contract administration fees and construction costs related to the Regional Baden Sanitary Forcemain to be included within the Baden Trunk Sanitary Sewer Project.

11.

ANNOUNCEMENTS

12.

ADJOURNMENT

• RECOMMENDATION

  THAT we do now adjourn to meet again at the call of the Chair.