Committee Meeting Agenda
Wilmot Canada Day Task Force Meeting

Tuesday, January 21, 2025

6:30 P.m. - 8:30 P.m.

Wayne Roth Meeting Room – Wilmot Recreation Complex

1291 Nafziger Rd,

Baden, ON

N3A 0C4

This meeting will be held in-person.

Meetings of the Wilmot Canada Day Event Task Force will not be video recorded. Meetings of the Task Force are open meetings to the public, who may attend in-person at the Wilmot Recreation Complex.

Delegations must register with the Committee Administrator, Manny O'Krafka, at . The only matters being discussed at this meeting will be those on the Agenda.

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1.

CALL TO ORDER

Welcome to newly appointed members Janet Divita, Susan Hammer and Ed Penner. 

• RECOMMENDATION

  THAT the Wilmot Canada Day Event Task Force Meeting on January 21, 2025 be called to order at 6:30 p.m.

2.

TERRITORIAL LAND ACKNOWLEDGEMENT

Chair R. Unrau will read the Territorial Land Acknowledgement.

3.

ADDITIONS TO THE AGENDA

4.

ADOPTION OF THE AGENDA

• RECOMMENDATION

  THAT the Agenda as presented for January 21, 2025 be adopted.

5.

DISCLOSURE OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

Members of Council and members of the Township’s local boards are required to file a written statement when they have a conflict of interest. If a conflict is declared, please review the Policies and Rules for Council  and complete the Disclosure of Pecuniary Interest Form.

6.

MINUTES OF PREVIOUS MEETING

• RECOMMENDATION

  THAT the Minutes of the November 19, 2024 Wilmot Canada Day Event Task Force be adopted as presented.

7.

ADMINISTRATIVE BUSINESS

7.1

COMMITTEE INTRODUCTORY TRAINING

Manager of Legislative Services / Municipal Clerk, K. Bos to present to the Committee.

8.

DELEGATIONS

Pursuant to Council’s Procedural By-law, delegations are permitted to address the Committee for a maximum of seven (7) minutes. Delegations are only permitted to discuss matters listed on the agenda as staff reports; informal and formal public meetings; notice of motions; and by-laws. All Delegations where possible are encouraged to register prior to the start of the meeting. For Delegates who are attending in-person, registration is permitted up to the start of the meeting. 

9.

REPORTS

9.1

COMMITTEE ADMINISTRATOR REPORT

Committee Administrator M. O'Krafka to provide a verbal report.

9.2

2025 CANADA DAY EVENT LOCATION

• RECOMMENDATION

  THAT the Committee agrees to proceed with hosting the 2025 Canada Day Event at _____________. 

9.3

SUB-COMMITTEE APPOINTMENT

The Committee discussed the formation of the various sub-committees at the November 19, 2024 Wilmot Canada Day Event Task Force Meeting.

Community Engagement & Vendors Sub-Committee members are M. Doucet and S. Martin.

Music and Entertainment Sub-Committee members are K. Gray and R. Unrau.

• RECOMMENDATION

  THAT the Committee appoints A. Stevenson and ____________ to the Event Sponsorship/Donations Sub-Committee.

• RECOMMENDATION

  THAT the Committee appoints L. Divita and ____________ to the Marketing and Promotion Sub-Committee.

• RECOMMENDATION

  THAT the Committee appoints __________  to the Volunteer Co-ordinator position.

9.4

2025 EVENT SPONSORSHIP OPPORTUNITIES

• RECOMMENDATION

  THAT the Wilmot Canada Day Event Task Force approves the 2025 event sponsorship package as presented. 

9.5

COMMITTEE MEMBER REPORTS

9.5.1

Janet Divita

Committee Member J. Divita to provide a verbal report on children's activities at the 2025 Wilmot Canada Day Event.

10.

ANNOUNCEMENTS

11.

ADJOURNMENT

• RECOMMENDATION

  THAT we do now adjourn to meet again on February 18, 2025 or at the call of the Chair.